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Operations Training for Your Squadron February, 2010 Part 1 D/Lt. Anita F. Walker, JN About Operations Training Understand how the organization is structured, operates and goals/objectives Understand the relationship among squadron, district and national levels

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about operations training
About Operations Training
  • Understand how the organization is structured, operates and goals/objectives
  • Understand the relationship among squadron, district and national levels
  • Discuss available course materials
  • Leadership development and teambuilding through committees
the purpose of otp
The Purpose of OTP
  • Organizational
  • To develop new members by encouraging involvement in USPS activities and to identify potential leaders
  • Personal
  • To acquaint new members with the organization of USPS, the advantages of membership and the opportunities membership provides for self-fulfillment through civic service, self-education and fellowship
tentative schedule
Week 1

Module I

Introduction

Squadrons, District, National

Week 2

Module I

Education and Training

Module II

Staffing

Part of Leadership

Week 3

Module II

Balance of Leadership

Communications

Week 4

Module III

Conducting a Meeting

USPS Protocols

Tentative Schedule
time commitment and expectations
Time Commitment and Expectations
  • The whole course should take about eight hours – four weeks
  • We’ll work about two hours per night – this is an interactive course, not formal instruction
  • We’ll customize (lengthen or shorten) discussions based upon our needs
  • The entire Operations Manual is on-line and can be downloaded individually

Any questions?

highlights of usps history
Highlights of USPS History
  • Four U.S. presidents commended USPS for service to the nation and the American people including special contributions made during two world wars
  • Origin: a “Power Squadron” organized within the Boston Yacht Club in January 1913
  • United States Power Squadrons founded 2 February 1914 at the New York Yacht Club
  • 1945: first USPS headquarters established in New Jersey; district organization developed
  • November 1982: first female members admitted
tonight s agenda
Tonight’s Agenda
  • Module I
    • Introduction
    • Squadrons of USPS
    • Districts of USPS
    • USPS National Organization
usps mission statement

Introduction

USPS Mission Statement

USPS has an “External Mission” to the boating community at large:

To promote recreational boating through education and civic activities

and an “Internal Mission” as America’s Boating Club

To accomplish the external mission while providing fellowship for USPS members

usps triangle

Introduction

USPS Triangle

Graphic Presentation of USPS Mission

usps vision statement

Introduction

USPS Vision Statement

USPS will be recognized as:

The national leader for improving boating safety through outstanding educational programs and civic activities

Strong with a growing membership and increased member satisfaction

members achieve the usps mission

Introduction

Members Achieve The USPS Mission
  • Through voluntary contributions of their time and energy
  • With the camaraderie of working alongside people of similar values
  • To achieve satisfaction of being engaged in worthwhile activities for the common good

Let’s talk about the internal and external aspects of the mission

membership is a privilege

Introduction

Membership Is a Privilege
  • Active
    • Senior Member – earned 5 merit marks
    • 25-Year Member – member for 25 years
    • Sustaining Member – paid National dues 20 times
    • Governing Board Member Emeritus – earned 50 merit marks
  • Family – non-voting
  • Honorary – good for one year
  • Corporate – new class of membership
membership carries many benefits

Introduction

Membership Carries Many Benefits

Tangible benefits: Leadership opportunities and experience, amateur radio net, youth activities, on-the-water activities, the ENSIGN, discounts

Intangible benefits: The most important benefits are intangible, including the knowledge and skills of seamanship and navigation, life-long friendships, self esteem, development of individual potential …….the list is endless

three classifications of officers

Introduction

Three Classifications of Officers
  • National, district and squadron
  • Elected or appointed
  • Bridge – Commander, Executive Officer, Educational Officer, Administrative Officer, Secretary and Treasurer
merit marks

Introduction

Merit Marks
  • Awarded for significant service related to achieving the mission of USPS
  • Only one merit mark can be received by a member in any given year
  • Although the rewards of service to the USPS mission are limitless, a merit mark is the only “payment” received

It’s vital to submit merit mark hours on a timely basis!

merit marks17

Introduction

Merit Marks

5 merit marks

25 merit marks

usps has three organizational levels

Organization

USPS Has Three Organizational Levels

Simultaneously, Active Members may become elected officers or appointed officers at any of the three levels of USPS organization:

  • Squadron
  • District
  • National
officers nomenclature

Organization

Officers - Nomenclature
  • At each level, the commander is the top dog
  • At the squadron and district levels, the departments are headed by Lieutenant Commanders, but at the national level they are headed by Vice Commanders
  • In squadrons and districts, committee chairs are Lieutenants; at national level they are Rear Commanders
squadron organization
Squadron Organization

Squadron

See Page 6 of Operations Training Manual

squadrons operate under the usps bylaws

Squadron

Squadrons Operate Under the USPS Bylaws
  • Members must be able and willing to serve
  • Members must be 18 years old
  • Members must pass the USPS Boating Course or authorized equivalent (moratorium until 2010)
squadron membership is the ruling body

Squadron

Squadron Membership Is the Ruling Body
  • Regular business meetings with the commander presiding
  • Annual meetings for elections
  • Elected Officers:
    • Commander, executive officer, squadron education officer, administrative officer, secretary and treasurer
    • Assistant education officer, administrative, secretary and treasurer
    • General Committees: Auditing, nominating and rules committee
    • Executive Committee

Most work is done through committees: elected and appointed

standing committees are appointed

Squadron

Standing Committees Are Appointed
  • Standing committees
    • Finance
    • Housing
    • Law officer
    • Merit mark
    • Personnel
    • Property
    • Supply officer
the commander s department

Squadron

The Commander’s Department:
  • Ranking officer of the squadron
  • Responsible for the membership
  • Presides at all squadron general and executive committee meetings
  • Ex officio member of all committees except general committees
  • Member of the Governing Board and District council
  • Responsible to turnover all documents, communications, etc at the end of term of office
the executive department
Committees

Boat shows

Cooperative Charting

Legislature

Public Relations

Liaison

Radio-Technical

Safety

Vessel Safety

These are the external functions of the squadron

Ex officio member of all committees in XO dept

Responsible to turnover all documents, communications, etc at the end of term of office

Squadron

The Executive Department:
the education department
Assists the commander

Manages the Education Department

Member of District Educational Department

Serves as liaison for district and national information

Responsible to turnover all documents, communications, etc at the end of term of office

Squadron

The Education Department:
the administrative department
Committees

Membership

Membership Involvement

Building/Housing

Boating Activities

Entertainment

Meetings

Programs

These are the internal functions of the squadron

Ex officio member of all committees in AO dept

Responsible to turnover all documents, communications, etc at the end of term of office

Squadron

The Administrative Department:
the secretary
Committees

Historian

Roster

MARINER editor

ENSIGN correspondent

Calling

Other committees assigned by the bylaws (calling)

Responsible for all squadron correspondence, minutes, calls for meetings, maintaining official squadron records

Squadron

The Secretary:
the treasurer
Responsible for collecting, holding, and disbursing squadron funds

Keeping appropriate records, making required reports

Filing tax forms and returns

Responsible for ensuring all squadron funds are properly accounted for

Works closely with Finance Committee

Squadron

The Treasurer:
usps districts

District

USPS Districts
  • Organized geographically
  • Organizational structure for the purpose of informing and assisting squadrons
  • Each district has its own bylaws
  • Districts provide a communications link between the Governing Board and squadrons
  • Each squadron member is a member of the district

See page 12 for organization chart

district committees

District

District Committees
  • District departmental organization corresponds to that of squadrons
  • Squadron chair reports to district chair and is a member of the district departmental committee
  • District chair offers assistance to squadron chairs and keeps them informed of action taken by national committee
usps districts32
Standing Committees

Finance

Law

Personnel

Educational Fund

General Committees

Auditing

Rules

Planning

Officers

Commander (DC)

Executive (DXO)

Education (DEO)

Administrative (DAO)

Secretary

Treasurer

District

USPS Districts

See pages 13 - 15 for more details

two types of district meetings

District

Two Types of District Meetings
  • District Conference
    • Membership meeting of the district
    • Voting members – District bridge, commanders, delegates
    • Two per year in District 8 – Spring is elections
  • Council Meetings
    • Board of directors
    • Conducts business of District 8 between Conferences
usps headquarters
USPS Headquarters

National

  • Location: Raleigh, NC
  • Functions and Facilities:
  • Administrative Support
  • Membership Records
  • Computer and Printing facilities
  • Storage Warehouse
  • Chapman Library
  • Conference Facilities
  • Location: Raleigh, NC
  • Functions and Facilities:
  • Administrative Support
  • Membership Records
  • Computer and Printing facilities
  • Storage Warehouse
  • Chapman Library
  • USPS Conference Room
national committees

National

National Committees
  • In general, national departments correspond to those of districts and squadrons, but there are no national liaison or radio technical committees
  • National committees provide material needed at the squadron level for achievement of committee goals
  • They also provide district chairs with relevant data and report on activities at the national level
who s on the governing board

National

Who’s on the Governing Board?
  • Chief Commander, Vice Commanders, Rear Commanders, members of national general committees
  • District Commanders, District Educational Officers
  • Squadron Commanders
  • Past Chief Commanders, Past Vice Commanders, Governing Board Members Emeritus
  • Elected General Members (1 for each 600 members)
what does the governing board do

National

What Does the Governing Board Do?
  • Regulates management and policies
  • Makes and executes contracts
  • Fills vacancies in offices at annual meeting
  • Publishes THE ENSIGN and other publications
  • Passes on charter applications
  • Regulates uniforms, insignia, flags
  • Approves annual budget and member dues

Governing Board meets twice a year and the Operating

Committee (OPCom) handles our business between meetings

how to change our rules

Squadron, District and National

How to Change Our Rules

Resolutions for USPS organization modification and/or procedures proposed by the members of a squadron move through the district and the national executive officer to the Governing Board

summary and a look ahead
Tonight

Module I

Introduction

Squadrons, District, National

Next Week

Module I

Education and Training

Module II

Staffing

Part of Leadership

Summary and a Look Ahead