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ECDL ADVANCED Module 3 Word-processing

ECDL ADVANCED Module 3 Word-processing

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ECDL ADVANCED Module 3 Word-processing

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  1. ECDL ADVANCEDModule 3Word-processing Cheltenham Computer Training

  2. About Cheltenham Computer Training • If you have any comments for improvements, or find any errors, please contact us • For ECDL courseware sales information please see our web site • For information about the ECDL, please see the ECDL Foundation Web site at:

  3. Advanced Module Section 1Editing

  4. Text …

  5. Apply Text Effect Options: Strikethrough, Superscript, Subscript, Shadow etc. • Font • Font Style • Size • Font Color • Underline style • Underline color • Strikethrough • Double strikethrough • Superscript • Subscript • Shadow • Outline • Emboss • Engrave • Small caps • All caps • Hidden

  6. Apply Animated Text Effect Options. • On screen effects • Do not print!

  7. Use Automatic Text Correction Options. • AutoCorrect allows common typing errors to be corrected as you work through your document. • For example, how often have you typed “teh” instead of “the”, or “recieve” instead of “receive”? • AutoCorrect will automatically fix these errors as soon as you press the space bar after the incorrectly spelt word. • You can also add your own AutoCorrect entries and use it to replace abbreviations with the correct full version, i.e. “asap” becomes “as soon as possible”.

  8. Apply Automatic Text Formatting Options. • From the Format menu, choose AutoFormat to display the AutoFormat dialog box

  9. Use Automatic Text Entry Options. • AutoText can be used to insert text and other objects, such as pictures and tables, into your documents. • Objects which you may want to insert into some or all of your documents are held in the global “glossary”. • You can build up a list of entries in the AutoText glossary by assigning names to each entry. • Text can be inserted into a document using AutoText as either plain or formatted text.

  10. Use Text Wrapping Options. • You can control how text will “flow” around a graphic.

  11. Use Text Orientation Options. • Select cells within a table or click within a Text Box • Select Format / Text Direction

  12. Use Available Text Design Gallery Features. WordArt

  13. Paragraphs …

  14. Use Paragraph Shading Options. • Use shading to give emphasis to selected text!

  15. Use Paragraph Border Options. • Borders are often used to add emphasis and structure to document items such as selected text, tables, newsletters and even whole pages.

  16. Apply Widow and Orphan Controls to Paragraphs. • You can set options which affect how paragraphs are set up in the document, to avoid such things as dangling last lines, or orphans, on what is a mostly blank page.

  17. Create New Character or Paragraph Styles. • Allows you to define a group of paragraph and character formats as a style. • You can then apply these styles to documents to save time formatting text over and over by hand with the same styles

  18. Modify Existing Character or Paragraph Styles. • Any of the styles that were originally supplied with Word, or any styles you have created may at any time be modified. • This modification can be applied to the active document or can be stored globally (in a template) for use in any further documents that you create.

  19. Use Outline Options. • Outline view displays the structure of a document. • The indentations visible in Outline view will not affect how the document is actually printed, it is merely a way to see how your document is put together in terms of body text and headers.

  20. Templates …

  21. Change Basic Formatting and Layout Options in a Template. • Templates can be used to make production of frequently used types of document faster and easier. • A template can be created for each type of document you commonly use. • The template may contain text or graphics already inserted in the document; for instance, you may have a company notepaper template.

  22. Create a New Template Based on an Existing Document or Template. • Create a document as you would in the normal way containing all the usual elements, including text, graphics, headers/footers, styles etc. • Click on the Save icon. • Enter a file name for your new template. • In the Save as type: drop down list, select Document Template - the folder in the Save In section automatically changes to the Templates folder. • Click on the Save button to save the document as a template, and then close the file.

  23. Collaborative Editing …

  24. Add or Remove Text Comments. • You can attach comments to items within a document.

  25. Edit Text Comments. • Normally your comments are hidden from view. • Click on the Show/Hide icon to display the location of comments within your document.

  26. Use Highlighting Options to Track Changes in a Document. • Allows you to monitor document modifications

  27. Accept or Reject Changes in a Document. • You can accept or reject changes made to a document.

  28. Advanced Module Section 2Layout

  29. Master Documents …

  30. Create a New Master Document. • When you create a master document, the master document file contains a series of pointers to the individual files. • These individual files may be created by different people can be edited individually. • The other advantage of the master document is that even though other people have created the individual component files, a table of contents and an index may be created for the whole document (within the master document).

  31. Create a Sub-document Based On Heading Styles Within a Master Document. • You can create a subdocument(s) from a Master Document, breaking at each specified header level within the document.

  32. Add or Remove Subdocuments Within a Master Document. • At any time you can add or remove Master Document subdocuments.

  33. Table of Contents …

  34. Create a Table of Contents. • You can build a Table of Contents (TOC) directly from header styles that are applied in your document.

  35. Update and Modify Existing Table of Contents. • The generic Microsoft update key is F9

  36. Apply Formatting Options to a Table of Contents. • Options include: • Show page numbers • Right align page numbers • Tab leader • Formats • Show levels

  37. Sections …

  38. Create Sections in a Document. • Section breaks can be used to make the organization and formatting of long documents easier. • A section can consist of a single paragraph, or be many pages long. • A section is used when you want to change certain elements in part of a document only, e.g. margins, page setup, headers and footers, etc.

  39. Delete Section Breaks in a Document. • Select the section break and press the Del key.

  40. Columns …

  41. Create Multiple Column Layouts. • You can create newspaper columns, parallel columns and uneven columns. • You can create multiple columns on a single page in a multi-page document, or have multiple columns per page in an entire document.

  42. Modify Column Layouts.

  43. Modify Column Width and Spacing.

  44. Insert a Column Break. • Normally (soft) column breaks will be applied automatically, so that the text with the section formatted as multi-column will flow within the section. • If you wish to force a column break, then locate the insertion point at the location you wish the column break to appear.

  45. Delete a Column Break • Click on the Show/Hide icon so that the column break can be viewed on the screen. • Select the break and press the Del key.

  46. Advanced Module Section 3Document Organization

  47. Referencing …

  48. Add or Delete a Bookmark. • Select the text, graphic, or other item you wish to mark, or move the insertion point to the location you wish to mark. • Select Bookmark from the Insert menu, or press Ctrl+Shift+F5.

  49. Create or Edit an Index. • This feature allows you to create an index for a document by generating the page number references automatically. • Word offers such features as global index entry creation, easier formatting of indexes, and Auto-marking capabilities. • To create an index for a document, you must first create index entries; from which the index itself will be created.

  50. Create or Delete a Cross-reference. • A cross reference allows you to tell someone reading your document where to look for more information relating to the item they are reading. • For instance, you cross reference to a particular chapter within your document or to a diagram.