REGION Q Request for Proposals Bidders’ Conference. ADULT & DISLOCATED WORKERS STAFFING Workforce Investment Act BEAUFORT, BERTIE, HERTFORD, MARTIN, AND PITT COUNTIES Program Year 2014. Agenda. Welcome & Purpose Region Q Websites Overview of Request for Proposal
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ADULT & DISLOCATED WORKERS STAFFING
Workforce Investment Act
BEAUFORT, BERTIE, HERTFORD, MARTIN, AND PITT
Program Year 2014
Region Q Five County Region:
RFP PROPOSALS ACCEPTED FOR:
Beaufort County One Stop Center Staffing Bertie County One-Stop Center Staffing
Hertford County One-Stop Center Staffing Martin County One-stop Center Staffing
Pitt County One-Stop Center Staffing
In the Region Q Career Center integrated model, functional supervision will play a key role within the operations. To implement this supervisory approach, each full-service Career Center will have a Functional Leader (Manager/Supervisor) who is directly responsible for day-to-day operational activities. The Functional Leader will make operational decisions concerning customer flow, deploy staff as necessary to manage the customer flow, and be responsible for the overall quality and effectiveness of the center. The functional supervision model recognizes that the contracting organization is considered the employer of record and has internal human resource functions that must be managed within their organization.
Such functions would include final hiring and firing decisions, benefits administration, and time and attendance reporting. However, it should be noted that even in these critical human resource areas, the Functional Leader will have input and the opportunity to influence decisions.
In the Region Q NC Works integrated model, staff will be deployed in functional teams that work together to meet the needs of job seeker and employer customers. The specific functional teams that will operate in each One-Stop Center at a minimum will include the Welcome Team, the Skills Team, and the Employment Team. The Region Q Workforce Development Board requires the contractor through this Request for Proposals to staff these functional teams with high energy professional staff who can deliver high quality services to customers and who also have the ability to determine the need for supportive services for employment and training, assessing availability, suitability, and identifying resources to meet those needs.
Depending on Center size and staffing levels, WIA Adult and Dislocated Worker staff under this staffing proposal, may, at the Center Manager’s direction, perform duties in all three functions. (Welcome Team, Skills Team, and the Employment Team)
Expected Performance Dislocated Worker staff under this staffing proposal, may, at the Center Manager’s direction, perform duties in all three functions. (Welcome Team, Skills Team, and the Employment Team)
The Region Q WDB must meet WIA and Wagner-Peyser Common Performance Measures as established by the State of North Carolina. PY 2014 standards have not been established at this time. PY 2013 standards are shown for reference. Under the Integrated Services Delivery System, all Wagner-Peyser and WIA Adult and Dislocated Workers staff will work towards meeting/ exceeding the following performance measures:
The successful contractor will be responsible for providing services to existing WIA Adult and Dislocated Worker customers (customer carry over from the prior year)
Based upon Region Q WDB policy, DWS Wagner-Peyser staff and WIA staff are allowed to enroll customers into approved WIA-supported training and issue ITA's, or refer customers for training and follow a training approval process. In either case, both DWS Wagner-Peyser and WIA funded staff will work together to identify the training needs of the Center customers. In the case of Wagner-Peyser staff enrolling customers in WIA funded training, WDB staff and Center leadership will establish procedures to ensure program eligibility prior to enrollment in training. Should an ineligible individual be enrolled in a WIA funded training activity that results in disallowed costs and the repayment of funds, the Agency of Record of the staff person making the determination will be financially responsible for the repayment of WIA funds.
The Bidder must provide a budget (see attachments) for the WIA Adult and Dislocated Worker staff that will be assigned to each of the centers for which they submit a bid (separate Adult budget and Dislocated Worker budget for each center).
Leveraged Funding and Service Coordination
Bidders will leverage community resources to create a seamless network of services that are easily accessible and relevant to customers. To have a meaningful impact on the quality and breadth of the NC Works System, bidders must be able to draw upon a resource base that extends beyond WIA funding. Bidders should describe connections to other funding sources that will benefit participants and increase the cost effectiveness of federal funds.
Multi-County Bids WIA Adult and Dislocated Worker staff that will be assigned to each of the centers for which they submit a bid (separate Adult budget and Dislocated Worker budget for each center).
To be eligible for the dislocated worker program, an eligible adult must meet the definition of “dislocated worker” at section 101(9) of the Act. 101(9)
The term “dislocated worker” means:
(1) An individual who has been terminated or laid off, or who has received notice of termination or layoff, from employment, and is eligible for or has exhausted entitlement to unemployment compensation, and is unlikely to return to a previous industry or occupation.
(2) An individual who has been terminated or laid off, or who has received notice of termination or layoff, from employment, and has been employed for a duration sufficient to demonstrate, to the appropriate entity at a one-stop center referred to in section 134(c), attachment to the workforce, but is not eligible for unemployment compensation due to insufficient earnings or having performed services for an employer that was not covered under a State unemployment compensation law, and is unlikely to return to a previous industry or occupation.
(3)An individual who has been terminated or laid off, or who has received a notice of termination or layoff, from employment as a result of any permanent closure of, or any substantial layoff at, a plant, facility, or enterprise.
(4) An individual who is employed at a facility at which the employer has made a general announcement that such facility will close within 180 days.
(5) For purposes of eligibility to receive services other than training, intensive, or supportive services, an individual who is employed at a facility at which the employer has made a general announcement that such facility will close.
(6) An individual who was self-employed (including employment as a farmer, rancher, or fisherman) but is unemployed as a result of general economic conditions in the community in which the individual resides or because of a natural disaster
(7) An individual who is a displaced homemaker.
Cost Reimbursement Contract
ONE-STOP CENTERS LETTERS WIA Adult and Dislocated Worker staff that will be assigned to each of the centers for which they submit a bid (separate Adult budget and Dislocated Worker budget for each center).
Bidders are expected to meet with the applicable One-Stop Center Manager to discuss provisions/costs for shared space, computers, internet access, telephone, copying, etc., and costs for this should be reflected in the bidder’s proposal. A letter of agreement from the One-stop Center Manager per coordinated services, physical space commitments, and costs must also be included in this proposal.
Proposals must include:
(1) One copy labeled “Original”
(5) Five additional copies of RFP
Submitted in 3-ring binder
Completion of all forms
Proposal Format and Required Forms in Order
Deadline for the Request for Proposal WIA Adult and Dislocated Worker staff that will be assigned to each of the centers for which they submit a bid (separate Adult budget and Dislocated Worker budget for each center).
Original signed RFP and five (5) additional copies must be received by 2:00 pm EDT, Tuesday, May 6, 2014. www.time.gov -EST
Electronic copies, faxes, and late submissions will not be accepted. The completed RFPs are to be submitted or delivered to the attention of Walter Dorsey, Workforce Development Director, Mid-East Commission, the administrative entity for the Region Q Workforce Development Board’s Programs. (as shown below)
Walter Dorsey, Workforce Development Director
1385 John Small Avenue
Washington, NC 27889
AFTER THE BIDDERS’ CONFERENCE, STAFF WILL RESPOND ONLY TO WRITTEN QUESTIONS RECEIVED BY APRIL 17, 2014 BY 5:00 PM.
Region Q Workforce Investment Consortium is an Equal Opportunity Employer/Program
Auxiliary aids and services are available upon request for individuals with disabilities