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Utility Relocation Electronic Document Management System (UREDMS). Transportation Research Board (TRB) 90th Annual Meeting Washington, D.C. January 25, 2011. Utility Relocation Electronic Document Management System. HW-09-23 Survey: GCEDMS/UREDMS Fall 2009. Utility Relocation

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utility relocation electronic document management system uredms

Utility Relocation Electronic Document Management System (UREDMS)

Transportation Research Board (TRB)

90th Annual Meeting Washington, D.C.

January 25, 2011

Utility Relocation

Electronic Document Management System

slide2

HW-09-23 Survey: GCEDMS/UREDMS

Fall 2009

Utility Relocation

Electronic Document Management System

slide3

HW-09-23 Survey: GCEDMS/UREDMS

Fall 2009

Utility Relocation

Electronic Document Management System

slide4

The Electronic Filing Cabinet

  • Captures, Stores and Indexes Paper Documents
  • Interacts with Utility Relocation Data
  • Work Items and Queues Promote Timely Task Completion
  • Project Management Tool

Utility Relocation

Electronic Document Management System

slide5

What Does UREDMS Encompass?

  • Web-based Project Planning and Construction Facilitator
    • Internal DOT Utility-Related Communications
      • Preconstruction Office
      • Utilities Office
      • Right of Way Office
      • Maintenance Office
      • Traffic Operation
    • External Communications
      • Municipalities
      • Utility Companies

Utility Relocation

Electronic Document Management System

slide6

Preconstruction Benefits

  • Expedited Project Delivery
    • Quicker Document Submissions and
    • Revisions
    • Faster Review Completion Time
  • Time and Cost Savings
    • Reduces Permitting Conflicts of New Utility
    • Facilities on Proposed Projects
    • Reduced Unplanned Relocations and Encounters with Unknown
    • Utilities
  • Streamlined/Standardizes Processes
    • More Efficient Utility Section Office Operation

Utility Relocation

Electronic Document Management System

slide7

Utilities Benefits

  • Expedited Document Communication Process
    • Time Savings
  • Standardization Statewide Processes/Procedures
    • Dollars
    • Manpower
  • Reduced Potential for Legal Challenges

Utility Relocation

Electronic Document Management System

slide8

Future Benefits

  • Improved Project Tracking Capability
  • Improved Inventory/Storage
  • Document Retention which Enables
  • Informed Decision Making
  • Improved Asset Management
  • Promotes Paperless Processes and
  • “Greener” Agencies

Utility Relocation

Electronic Document Management System

why is it important the texas experience
“Why is It Important?”The Texas Experience
  • Fourteen Thousand utility permits per year
  • Hundreds of utility agreements per year
  • Institutional memory at TxDOT & Utilities
  • Quality of information provided by utilities
slide20

Success To-Date

  • Reliable Information Provided to DOT and Utilities thus Creating a More Accurate & Efficient Project Certification
  • Advanced/Integrated Cost Process
  • Systematic Process Standardizes Utility Permitting and Coordination
  • Improved Customer Service (Internal and External)

Utility Relocation

Electronic Document Management System

slide21

Looking Forward

  • Coordination – Cooperation – Communication
  • Timely, Efficient Relocations
  • Projects, Efficiently Designed
  • Cost Efficient

Utility Relocation

Electronic Document Management System

slide22

Questions and Comments?

Utility Relocation Electronic Document Management System (UREDMS)

Utility Relocation

Electronic Document Management System

the lead states team
The Lead States Team

JoAnn Kurts

Utility Relocation Engineer

Louisiana DOTD

225-379-1427

JoAnn.Kurts@la.gov

Chuck Schmidt, P.E.

Chief of Design Services

New Hampshire DOT

603-271-2297

cschmidt@dot.state.nh.us

Jesse Cooper, R.P.L.S.

Mapping, Survey and Utility Section Director

Texas DOT

512-416-2874

Jcoope2@dat.state.tx.us

Eric Felty

Acting Section Chief of System Project Development

Pennsylvania DOT

717-214-8751

efelty@state.pa.us

Larry Ditty

Chief Utility Relocation Administrator

Pennsylvania DOT

717-214-8762

lditty@state.pa.us

Michael Bolden

Assistant State Utilities Engineer

Georgia DOT

404-631-1379

mbolden@dot.ga.gov

Mollie Zauner

Assistant Utilities Engineer

Minnesota DOT

651-366-4704

Mollie.Zauner@state.mn.us

Nick Lefke

Utility Coordinator

Michigan DOT

517-335-2208

lefken@michigan.gov

Utility Relocation

Electronic Document Management System