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Utility Relocation Electronic Document Management System (UREDMS)

Utility Relocation Electronic Document Management System (UREDMS). AASHTO R/W & Utilities Subcommittee Conference San Diego, California April 2010. Utility Relocation Electronic Document Management System. HW-09-23 Survey: GCEDMS/UREDMS. Utility Relocation

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Utility Relocation Electronic Document Management System (UREDMS)

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  1. Utility Relocation Electronic Document Management System (UREDMS) AASHTO R/W & Utilities Subcommittee ConferenceSan Diego, California April 2010 Utility Relocation Electronic Document Management System

  2. HW-09-23 Survey: GCEDMS/UREDMS Utility Relocation Electronic Document Management System

  3. HW-09-23 Survey: GCEDMS/UREDMS Utility Relocation Electronic Document Management System

  4. The Electronic Filing Cabinet • Captures, Stores and Indexes Paper Documents • Interacts with UR Data and Documents • Work Items and Queues Promote Timely Task Completion • Project Management Tool Utility Relocation Electronic Document Management System

  5. What is UREDMS? • Web-based Project Planning and Construction Facilitator • Internal Utility-Related Communications • External Communications • State DOT • Municipalities • Utility Companies Utility Relocation Electronic Document Management System

  6. Why UREDMS? • Security • Communications • Document Submissions • Access to Stored Documents • Web-based Report Generation Utility Relocation Electronic Document Management System

  7. Preconstruction Benefits • Streamlined Processes • Expedited Project Delivery • Time and Cost Savings • Reduced Utility Relocation Planning Delays • More Efficient Utility Section Office Operation • Reduced Number of Change Orders Utility Relocation Electronic Document Management System

  8. Preconstruction Benefits • Standardized Agency Processes • Faster Review Completion Time • Inappropriate Permitting of New Facility Placement on • Existing Projects is Reduced • Quicker Document Submissions and Revisions Utility Relocation Electronic Document Management System

  9. Preconstruction Benefits • Facilitated Invoicing and Payments • One-Stop Shop for Utility Information • Reduced Unplanned Relocations and Encounters with Unknown Utilities Utility Relocation Electronic Document Management System

  10. Utilities Benefits • 24/7 Access to Templates and Forms • Expedited Document Submission and Revision Processes • Electronic Signature Approval • Reduced Potential for Legal Challenges Utility Relocation Electronic Document Management System

  11. Future Benefits • Improved Inventory/Storage Document Retention • Improved Decision-Making with Electronic Document Storage • Transparency • Improved Tracking Capability • Improved Asset Management Utility Relocation Electronic Document Management System

  12. Future Benefits • Improved Management and Project Applications Reporting • Promotes Paperless Processes and “Greener” Agencies • Reduced Physical Storage Space Requirements Utility Relocation Electronic Document Management System

  13. The Lead States Team JoAnn Kurts Utility Relocation Engineer Louisiana DOTD 225-379-1427 JoAnn.Kurts@la.gov Chuck Schmidt, P.E. Chief of Design Services New Hampshire DOT 603-271-2297 cschmidt@dot.state.nh.us Jesse Cooper, R.P.L.S. Mapping, Survey and Utility Section Director Texas DOT 512-416-2874 Jcoope2@dat.state.tx.us Eric Felty Acting Section Chief of System Project Development Pennsylvania DOT 717-214-8751 efelty@state.pa.us Larry Ditty Chief Utility Relocation Administrator Pennsylvania DOT 717-214-8762 lditty@state.pa.us Michael Bolden Assistant State Utilities Engineer Georgia DOT 404-631-1379 mbolden@dot.state.ga.us Mollie Zauner Assistant Utilities Engineer Minnesota DOT 651-366-4704 Mollie.Zauner@state.mn.us Nick Lefke Utility Coordinator Michigan DOT 517-335-2208 lefken@michigan.gov Utility Relocation Electronic Document Management System

  14. PENNDOT ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS) EDMS Functions as a Virtual Filing Cabinet UREDMS is part of EDMS used for Utility RelocationsUREDMS Internal is Intranet Based UREDMS External is Internet Based Utility Relocation Electronic Document Management System

  15. PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN

  16. PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE

  17. EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN

  18. UREDMS E-TRAININGftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/

  19. Simple On-Screen Tutorial Utility Relocation Electronic Document Management System

  20. Combines Existing Data Utility Relocation Electronic Document Management System

  21. Promotes Uploads and Standardization Utility Relocation Electronic Document Management System

  22. Easier Search and Information Retrieval Utility Relocation Electronic Document Management System

  23. Summary of all utilities located in the DOTD right-of-way on the selected project

  24. Invoice information for payment voucher to reimburse DOTD liability in utility relocation

  25. Status of key dates for the selected utility operator

  26. Success To-Date • Systematic Process Standardizes Utility Permitting and Coordination • Senior Management Confidence through On-Time Projects • DOT Transportation Programs • Stabilized • Reliable Information Provided to DOT and Utilities Utility Relocation Electronic Document Management System

  27. Success To-Date • Integrated Cost Process • Planning • Engineering • Right-of-Way • Utility Offices • Advanced Cost Estimation Utility Relocation Electronic Document Management System

  28. Success To-Date • Program Standardization • DOTs • Local Governments • Consultants • Utilities Utility Relocation Electronic Document Management System

  29. Looking Forward • Coordination – Cooperation – Communication • Timely, Efficient Relocation • Platform for Success • Good Project • Reasonable Cost • Timely Completion Utility Relocation Electronic Document Management System

  30. Questions and Comments? Utility Relocation Electronic Document Management System (UREDMS) Utility Relocation Electronic Document Management System

  31. The Lead States Team JoAnn Kurts Utility Relocation Engineer Louisiana DOTD 225-379-1427 JoAnn.Kurts@la.gov Chuck Schmidt, P.E. Chief of Design Services New Hampshire DOT 603-271-2297 cschmidt@dot.state.nh.us Jesse Cooper, R.P.L.S. Mapping, Survey and Utility Section Director Texas DOT 512-416-2874 Jcoope2@dat.state.tx.us Eric Felty Acting Section Chief of System Project Development Pennsylvania DOT 717-214-8751 efelty@state.pa.us Larry Ditty Chief Utility Relocation Administrator Pennsylvania DOT 717-214-8762 lditty@state.pa.us Michael Bolden Assistant State Utilities Engineer Georgia DOT 404-631-1379 mbolden@dot.state.ga.us Mollie Zauner Assistant Utilities Engineer Minnesota DOT 651-366-4704 Mollie.Zauner@state.mn.us Nick Lefke Utility Coordinator Michigan DOT 517-335-2208 lefken@michigan.gov Utility Relocation Electronic Document Management System

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