Welcome & Charge for the Meeting

1. Welcome & Charge for the Meeting SANS STAP Meeting ESS, 4th of December 2018 Ken Andersen, Neutron Instruments Division, European Spallation Source ERIC

2. Welcome! • We are now nominally on a regular schedule • 2 STAP meetings per year, synchronised with SAC meetings • Reporting to SAC meeting • Spring: short video meeting • Autumn: longer physical meeting

3. Purpose and Remit of Instrument STAPs • Scientific and Technical Advisory Panels • one per instrument class • STAP: instrument advisory body • science case and functional requirements • all aspects which impact on scientific output of instrument (not just instrument project) • technical and project decisions • early science • Advice to both NSS management and instrument teams • collaborative & non-adversarial setting • NSS management & instrument teams take advice constructively • allows NSS management & instrument teams to make good, informed decisions • Each STAP meeting results in written recommendations • followed up in subsequent meeting(s) • presented at following SAC meeting

4. Structure and format of STAPs • Last SANS STAP meeting was in April • Possible merger of SANS and Reflectometry STAPs discussed • Consistency with structure of other STAPs • Consistency with future instrument groups

5. STAP Membership November 2018

6. STAP Membership November 2018 Large-Scale Structures Diffraction Eng. & Imaging Spectroscopy

7. Structure and format of STAPs • Last SANS STAP meeting was in April • Possible merger of SANS and Reflectometry STAPs discussed • Consistency with structure of other STAPs • Consistency with future instrument groups • Decision made to keep to current structure • STAPs are working well: “if it ain’t broke don’t fix it” • Consider a break-up of the Spectroscopy STAP • SANS and Reflectometry are technically quite different • Separate NMX STAP should continue • Maintain STAP expertise on building and commissioning • Maintain STAP expertise on scientific programme • Decision made in July • Hence SANS & Reflectometry STAPs did not meet in September • Need to be brought into phase with SAC meetings

8. Charge for the STAP Meeting • Instrument teams: • Prepare instrument progress reports in advance of the meeting and present them at the meeting • Prepare plans for technical scientific hot commissioning in coordination with DMSC and SAD and present them at the meeting • Identify hot topics and raise them at the meeting • ESS management: • Organise the meeting • Provide feedback on the actions identified at the last STAP meeting • Prepare a draft capability gap analysis for presentation and feedback at the meetiung

9. Charge for the STAP Meeting • For the STAP: • To what extent is instrument progress consistent with the schedule? • To what extent are the instruments on track for delivering early science? • To what extent are the plans for technical and scientific hot commissioning suited for delivering early science? • To what extent are the instrument project plans aligned with the plans of DMSC and SAD? • Comment on and suggest improvements to the capability gap analysis

10. Thank you! ESS site 2016 5th June 2015