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4HPlus Year end: Part 2. History Cards, Backup, Creating New Year, Initializing Data, Entering Enrollments, And Beyond. History Cards. History cards are used to give a quick view of the past years participation of the member or leader.

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4hplus year end part 2

4HPlus Year end:Part 2

History Cards, Backup,

Creating New Year,

Initializing Data,

Entering Enrollments,

And Beyond

history cards
History Cards
  • History cards are used to give a quick view of the past years participation of the member or leader.
  • Entire history of member or leader is available without switching dataset years.
  • Cards are printable at rate of one year per page.
backups
Backups
  • Backups allow you to restore your 4HPlus database in case of system failure or extreme data corruption.
  • Easiest backup selection is to state data folder and then copy resulting file to another media.
creating new year
Creating New Year
  • This process archives oldest dataset and creates a new dataset for the new year based on the current year data.
  • During new year creation, the current year dataset is locked and changes can no longer be made.
  • Oldest dataset is archived into a separate folder and is no longer immediately accessible through 4HPlus.
initializing data
Initializing Data
  • Used to advance Grade, Years in Project, and Years in 4H.
  • Can remove Clubs, Projects, and Achievements from all members or leaders at once.
  • Clear Local and/or State fields quickly.
  • Selections for members can be different than selections for leaders, but all members and all leaders are treated the same.
active status
Active Status
  • Change active status for all members or leaders at once.
  • State staff recommends selecting “Leave As Is” for active status.
    • If you set all members or leaders to Inactive, they will no longer appear on any reports.
    • Keep in contact with your members and leaders. Inactive members or leaders are not available for mailing labels or email.
    • Saves time by not having to combine this year’s new member/leader list with last year lists.
behavior expectations date
Behavior Expectations Date
  • Clearing this date will put all leaders into Pending status for screening.
  • Pending status will prevent leaders from appearing in reports, mailing lists, emails, etc. This is essentially similar to Inactive Status.
  • Since all re-enrolling leaders will sign their form, which contains the behavior agreement, all re-enrolling leaders have signed the form.
  • State staff recommends NOT clearing this date.
import project file
Import Project File
  • Download from the website and import the 2012 Projects file.
  • Changes to the projects:
    • Aerospace, Geospatial, Robotics, and Science projects have been renumbered from 50000s to 80000s.
    • System will auto move the members from old number to new number.
entering enrollments
Entering Enrollments
  • Enter new and re-enrollments as you would normally.
  • Make sure the Current Year field is 12 for all members and leaders you enter.
  • When you have completed the re-enrollments, Set Active Status for all non-returning members and leaders.
4h4me year long use
4H4ME Year Long Use
  • Members and leaders can check their own record to see their own data and what projects they are enrolled in.
  • Leaders can print club or project rosters.
  • Leaders can email club or project members.
  • Note: Any leader with county wide responsibilities should be categorized as “86 Key Leader” for project functions to operate fully.
4h4me online re enrollment
4H4ME Online Re-enrollment
  • Members and Leaders can re-enroll through special process in 4H4ME.
  • System is not designed for club leaders to enter the enrollments of members or other leaders. Each member or leader enters their own re-enrollment choices.
  • At the end of online re-enrollment, a page is printed, signed, and returned to the club or county office.
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