Agenda • Current status • System capabilities • Best practices
Current Status • 3500 questions currently in the UNMJobs Question Library • Only 2.1% of the 3500 questions required corrections • Currently seeing average of 100-200 applicants per pool (usually for entry-level positions) which makes it critical to effectively use screening questions
System Capabilities • Navigating the system • Searching questions • Creating questions • Point values and disqualifying points
Navigating the system cont’d 1. Search Existing Questions first by using Keyword:
Searching Questions Search Keyword: Access (Microsoft Access)
Searching Questions cont’d Capture reference number for future use
Creating Questions cont’d • Closed-ended questions defined: A closed-ended question is a form of question which can normally be answered using a simple "yes" or "no,” a specific simple piece of information, or a selection from multiple choices.
Creating Questions cont’d • Closed-ended question examples: • Are you familiar with …… • Do you…… • Have you ever worked in….. • Knowledge of….. • How would you rate your skill level with…..
Creating Questions cont’d Closed-ended questions options in UNMJobs:
Creating Questions cont’d Closed-ended sample responses:
Creating Questions cont’d • Open-ended question: A question that has no prelisted answers, which requires the respondent to answer in his or her own words.
Creating Questions cont’d • Open-ended question examples: • Briefly describe your knowledge….. • Describe your working knowledge of ….. • Tell me about your experience working in…..
Creating Questions cont’d Open-ended question options in UNMJobs:
Point Values and Disqualifying points Change point structure; system recalculates points/percentage
Best Practices • Ask the right preference question to get the right candidate; screening questions and interview questions aren’t the same • Use standard responses to design consistent questions • Record question reference numbers for future use • Refer to the UNMJobs Quick Reference Sheet handout • Use Mozilla FireFox to facilitate spell checking
Question 1: The Department Originator Guide never changes • True • False
Question 2: I know how to get to the “Writing Screening Questions” Quick Reference Guide • Yes • No
Question 3: Which internet browser has built-in spell-check? • Internet Explorer • Mozilla FireFox
Question 4: Can I base my screening questions on either preferred qualifications or KSAs? • Yes • No, you can base screening questions only on preferred qualifications • No, you can base screening questions only on KSA’s
Question 5: What’s the most efficient way to reuse questions from the UNMJobs Question Library? • Copy the questions on a separate page and re-enter them each time you need them • Record the reference number for each question; search the question library by this number • Search the question library using a keyword (e.g., “Access”) • All of the above
For Further Information • Link to UNMJobs Department Resource Page • Link to Department Originator Guide
Questions • Contact • Support Center: 277-HRPR (4777) • Call your HR Consulting Team • Attend a UNMJobs lab for hands-on help building your questions
Next Steps • Bring misspellings or grammatical errors to our attention by writing to UNMJobs@unm.edu • Share your best practices and questions
Next Forum • UNMTemps and UNMJobs • November 3rd & 4th • We hope to see you there!