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Time, Attendance and Leave (TAL) Project Presentation and Discussion April 5th, 2012

Time, Attendance and Leave (TAL) Project Presentation and Discussion April 5th, 2012. Agenda. Welcome Overview, Scope & Timeline Refresher Questions TAL’s Fit with Other Central Administrative Systems Questions Design Progress Update Agency Interest in TAL On-Boarding to TAL Questions

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Time, Attendance and Leave (TAL) Project Presentation and Discussion April 5th, 2012

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  1. Time, Attendance and Leave (TAL) Project Presentation and Discussion April 5th, 2012

  2. Agenda • Welcome • Overview, Scope & Timeline Refresher • Questions • TAL’s Fit with Other Central Administrative Systems • Questions • Design Progress Update • Agency Interest in TAL • On-Boarding to TAL • Questions • Go-Forward Communications

  3. Project Scope – What’s In The TAL solution will provide an automated means: 1) for state employees who fill salaried and wage positions to report time worked and for their managers to review and approve or deny that reported time • 2) to interface hours worked to CIPPS • 3) to calculate the accrual, earning, crediting or other accumulation of leave to employees and the use of leave by employees • 4) for employees to request leave and for their managers to review and approve or deny those requests   • *The employees to whom #3 and #4 apply must be tracked as employees in PMIS and abide by the Classified leave program • 5) for agencies to report on and download data entered into the TAL system

  4. Project Scope – What’s Out – Administration of FMLA, Workers Comp and STD / LTD – Tracking leave for those not using the Classified Leave System (e.g., faculty and appointees) – Capturing hours worked for Contractors – Work Scheduling Tool to enable supervisors to schedule multiple workers for operational coverage (Note: A schedule will be able to be established in TAL for an employee) – Recording hours worked for employees whose employee and position data is not recorded in PMIS

  5. Benefits For Management: • Offered without charge to agencies • Provides opportunities to: • Lower operating costs • Streamline and simplify internal processes • Strengthen internal controls • Improve compliance with policy • Manage leave benefits and time reporting • More easily analyze time and leave data

  6. Benefits For Employees: • Easy to use one-stop for time & leave • Real-time leave balances • Speeds turnaround on leave requests & timesheet reviews • Improves accuracy of time & leave data

  7. Project Schedule We are here

  8. Questions

  9. TAL’s Fit With Other Systems Employee and position data (salaried and wage) comes to TAL from PMIS PMIS TAL Time and leave data is captured in TAL Hours worked (not leave) are interfaced to CIPPS CIPPS

  10. What Can / Will Be Captured in TAL?

  11. TAL’s Fit With Other Systems Employee and position data (salaried and wage) comes to TAL from PMIS PMIS TAL Time and leave data is captured in TAL Hours worked (not leave) are interfaced to CIPPS CIPPS

  12. What is sent to CIPPS from TAL?

  13. TAL’s Fit With Other Systems CIPPS CIPPS-Leave TAL-Leave TAL

  14. Questions

  15. “TAL House”

  16. Agencies Expressing Interest in Automating the Time, Attendance & Leave Process

  17. On-Boarding Flow & Density • Sequence the on-boarding of TAL adopting agencies so that the process is… • Manageable • Sustainable • Flexible • Identify the first wave(s) of adopters • 1st Wave - DHRM, DOA, DRS – Others? • 2nd Wave - TBD • Determine what information agencies need to aid them in their “TAL-adoption” decision process

  18. Anticipated Questions

  19. Questions

  20. Go-Forward Communications Plans • 1) Agencies have identified TAL Primary Points of Contact (POCs) for the agencies • - DHRM updates its communications to reach these POCs • - DHRM asks that these POCs… • …disseminate TAL information as appropriate within the agency • …consolidate and funnel feedback from the agency to DHRM • 2) DHRM plans to continue: • - Convening agency meetings to share and solicit feedback • - Sending periodic progress updates • - Updating its website to provide a place where employees can learn more about TAL • 3) DHRM wants to hear from agencies about the communication process for TAL

  21. Contact Information • Website: www.dhrm.virginia.gov/TAL.html • Rue White – DHRM’s TAL Business Lead • rue.white@dhrm.virginia.gov • 804-225-3564 • Leonard Nottingham – TAL Project Manager • leonard.nottingham@dhrm.virginia.gov • 804-380-8441 • Diane Anderson – Lead TAL Business Analyst • diane.anderson@dhrm.virginia.gov • 804-225-2730

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