1 / 14

TOPICS

Tribal Preparedness Contracts CONTRACTING WITH THE WASHINGTON STATE DEPARTMENT OF HEALTH – EMERGENCY PREPAREDNESS PROGRAM. TOPICS. CONTACTING THE DEPARTMENT OF HEALTH FEDERAL GRANT FUNDING PERIODS CONTRACT TERMS AND CONDITIONS STATEMENT OF WORK MONITORING. CONTACT INFORMATION.

Download Presentation

TOPICS

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Tribal Preparedness ContractsCONTRACTING WITH THE WASHINGTON STATE DEPARTMENT OF HEALTH – EMERGENCY PREPAREDNESS PROGRAM

  2. TOPICS • CONTACTING THE DEPARTMENT OF HEALTH • FEDERAL GRANT FUNDING PERIODS • CONTRACT TERMS AND CONDITIONS • STATEMENT OF WORK • MONITORING

  3. CONTACT INFORMATION • Primary Contact: • Gina Yarbrough: 360-236-4071 • Email: Gina.Yarbrough@doh.wa.gov • Secondary Contact: • Maria Gardipee: 360-236-4021 • Email: Maria.Gardipee@doh.wa.gov

  4. FEDERAL GRANT FUNDING PERIODS • New this year: two grant types • Assistant Secretary for Preparedness and Response (ASPR): July 1st through June 30th • Centers for Disease Control (CDC): August 10th through August 9th • Contract time periods: • First year: July 1, 2010 through August 9, 2011 • Second year and beyond: August 10th through August 9th • Contract extensions may be granted – contact Gina Yarbrough

  5. CONTRACT TERMS AND CONDITIONS • All Terms and Conditions affect how the contract is performed – some are more prominent • They are the same for all tribes • Three places for signature: pages 5, 11 and 13 • Three primary sections • Standard State Terms and Conditions • Federal Certifications • Federal Assurances

  6. Contract Terms and Conditions YOU ARE A SUBRECIPIENT • All federal requirements are passed to the tribe • DOH is responsible for compliance with those federal requirements • Work performed under the contract is for actual time and effort and/or other actual costs (travel, supplies, equipment, when approved) • Includes approved indirect rate • SOW budget is a maximum amount; the tribe can bill for up to that amount

  7. CONTRACT TERMS AND CONDITIONSState Contract Terms • Period of Performance: covers time period to conduct work and charge for allowable costs • Payment: all reimbursements for work performed are done with an A-19-1A form • A-19 must be signed • A-19 should detail what work was performed • Final bill must be made within 60 days of the end of the contract • Record Maintenance: keep and maintain all records associated with performance under the contract

  8. CONTRACT TERMS AND CONDITIONS Federal Certifications and Assurances • Compliance with federal requirements must be passed along to tribes (subrecipient) • Administrative Requirements: OMB Circular A-102 (the Common Rule) • Cost Principles: OMB Circular A-87 • Audit Requirements: OMB Circular A-133 • OMB Home Page: http://www.whitehouse.gov/omb/circulars_default

  9. CONTRACT TERMS AND CONDITIONS Federal Certifications and AssurancesOMB Circular A-102 OMB Circular A-102 codified to 45 CFR 92 located at: http://www.hhs.gov/opa/grants/toolsdocs/45cfr92.html • Standards for financial management systems • Allowable costs (OMB Circular A-87) • Equipment purchases: pre-approval by DOH if more than $5,000 – used for the PHEPR program • Procurement – written standards used consistently • Financial Reporting

  10. CONTRACT TERMS AND CONDITIONSFederal Certifications and AssurancesOMB Circular A-87 • General principles for determining allowable costs • Necessary and reasonable • Allocable to federal awards • Be authorized or not prohibited under state or local laws • Be consistent with policies, regulations and procedures • Consistent application of direct vs. indirect cost • Tribal cognizant agency: Department of the Interior • http://www.aqd.nbc.gov/services/tribal.aspx • Costs adequately documented • Web page: http://www.whitehouse.gov/omb/circulars_a087_2004/

  11. Statement of Work • Guides tribal efforts towards emergency preparedness • Outlines allowable costs • Allows for tribal flexibility while focusing on specific efforts to achieve objectives • Objective 1A: Healthcare coalition activities • Maximize medical surge capacity • Mutual aid for re-distribution of resources during emergency • Objective 1B: Emergency Preparedness Exercises • Tabletop and other types of exercises • Internal and external exercises (county, region-wide , etc) • Provision for emergency messaging and purchase of supplies • Deliverables for 1A and 1B: Summary Report of activities • Due Date: 8/9/11 • Objective 2: Comprehensive Emergency Management Plan • Deliverable : DRAFT plan. Due date: 8/9/11

  12. Statement of Work - Continued • Two separate sources of funds • Objective 1A and 1B: ASPR grant • Objective 2: CDC grant • Time and effort must be tracked separately for each Objective: 1 and 2 (by grant source) • Funding for Objectives cannot be moved between Objectives • Questions about SOW? Contact: Gina Yarbrough • 360-236-4071 • Gina.Yarbrough@doh.wa.gov

  13. Monitoring • Program monitoring • Addresses program technical issues • Helps keep DOH and tribe on track and on time • Assists tribe to meet contractual timelines and deliverable due dates • Fiscal monitoring • Assures tribe is meeting federal and state requirements • Not an audit – helps prevent audit findings

  14. Links and Contact Information • Links: • OMB Home Page: http://www.whitehouse.gov/omb/circulars_default • OMB Circular A-102: http://www.hhs.gov/opa/grants/toolsdocs/45cfr92.html • Department of the Interior: http://www.aqd.nbc.gov/services/tribal.aspx • OMB Circular A-87: http://www.whitehouse.gov/omb/circulars_a087_2004/ • Contact Information: • Gina Yarbrough: 360-236-4071 • Email: Gina.Yarbrough@doh.wa.gov • Maria Gardipee: 360-236-4021 • Email: Maria.Gardipee@doh.wa.gov

More Related