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Aid Management Platform (AMP) Advanced User Training, Module Entering Activities

Aid Management Platform (AMP) Advanced User Training, Module Entering Activities. Topics Covered. How do you create a new activity? What kind of information is collected? How do you edit an activity?. Project Data Entry / Creation. On the main page, click MY DESKTOP

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Aid Management Platform (AMP) Advanced User Training, Module Entering Activities

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  1. Aid Management Platform (AMP)Advanced User Training, Module Entering Activities

  2. Topics Covered • How do you create a new activity? • What kind of information is collected? • How do you edit an activity?

  3. Project Data Entry / Creation • On the main page, click MY DESKTOP • then click ADD ACTIVITY

  4. Project Data Entry / Creation • There are three mandatory fields that need to be filled in for saving a project: project title, status and sector information. Step 1

  5. Project Data Entry / Creation Step 1 (cont’) Click on any of the above links to see sectors

  6. Project Data Entry / Creation • To get to this page, click Location, Sectors, National Programs • Now, add a sector(s) Step 2

  7. Project Data Entry / Creation Step 2 (cont’) • Select from the drop down list boxes the appropriate sector/subsectors • Now click Add. You can add as many sectors as deemed necessary

  8. Project Data Entry / Creation • Click Save or Save as Draft

  9. Implemented Projects • Project funding (commitments, disbursement, expenditures) Funding sources, disbursements and expenditure per funding line

  10. Implemented Projects Project related documents , issues and donor contact information can be filled out in the following steps. Implementing and executing agency can be specified on the related organizations step Paris survey information can be filled out per donor on the Paris Indicators steps • Issues • Executing and Implementing partners Attach project documents , agreements to the project

  11. Implemented Projects When a project begins, the funding, components and monitoring / progress data can be added Funding sources and disbursements and expenditure per funding line

  12. Implemented Projects • When a project begins, the funding, components and monitoring / progress data can be added Progress reported per global and project specific indicators (baseline, current and target)

  13. Edit an Activity • Open an activity from the Desktop tab • Once you open the activity you can Edit or preview . Click on the link to the activity Click on the edit icon to edit

  14. Edit an Activity • Click Save or Save as Draft

  15. Activity Validation Team Leaders Manage access to the team Configure team settings Approve data changes Publish public reports Team Members Enter data Manage projects Create reports Assess project/program impact Activity validation is done by the Team leaders of workspaces to ensure the accuracy of the data entry Projects entered by Team Leaders are validated by default.

  16. AMP Data Management Process Donor Agency 1 AMP Ministry of Finance and Economic Development 1 Donor Agency 2 Un-validated 3 Line Ministries LAN or 2 …. Government Validated Projects internet internet NGOs Line Ministries NGOs Line Ministries Online reporting module Line Ministries 4 Line Ministries • MOFED team members enter project related data • MOFED team leader validates project data • Line ministries can access/create reports relevant projects (i.e. Health projects for the Ministry of Health) • Donors can be given restricted access to create reports on their activities • Reporting access can be given to any AMP / workspace member

  17. Activity Stages *New Draft - Project entered for the first time and saved as draft. Project title appears red with a star in tabs and reports. *New Un-Validated – Project entered for the first time and saved as final version. Project title appears green with a star in tabs and reports indicating project is awaiting approval Validated - Project entered and validated by team member Project title appears a a blue link in tabs and in black in reports Existing Draft - Project saved as final version at least once. This can be pre or post validation. Project title appears red with no star in tab and reports. Existing Un-Validated – Project has been validated at least once by the TL Project title appears green with no star in reports and tabs

  18. Activity Stages * New Draft Existing Draft Hover over Show legend to Get the explanation of the various stages *New Un-validated Existing Un-Validated Validated

  19. Workspace and Validation Workflow Ministry of Finance and Economic Development enters initial data set Line Ministries review and edit their profiles validated Donors / other review their activities OUTPUTS ODA Reports Donor Profiles Budget Preparation Reports (MTEF) Analytical Reports Routine reports Adhoc Reports

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