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Architecture Framework Advisory Committee Shared Services Canada − IT Infrastructure Roundtable. Beno ît Long Senior Assistant Deputy Minister Transformation, Service Strategy and Design November 22, 2012. Outline. About the Architecture Framework Advisory Committee (AFAC )

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slide1

Architecture Framework Advisory CommitteeShared Services Canada − IT Infrastructure Roundtable

Benoît Long

Senior Assistant Deputy Minister

Transformation, Service Strategy and DesignNovember 22, 2012

outline
Outline
  • About the Architecture Framework Advisory Committee (AFAC)
  • The Transformation Journey – Data Centre Consolidation and Telecom: Plan-to-Plan
  • Overview of Areas of Focus
  • AFAC Participant Feedback
  • AFAC Forward Agenda
  • Next Steps
slide3

AFAC: Objectives and Terms of Reference

Mandate:  

  • Serves as a public-private sector consultative forum on enterprise architecture in support of SSC’s transformation initiatives;
  • Explores, weighs options and makes recommendations through SSC on all aspects of enterprise architecture as it relates to SSC’s transformation initiatives – in particular, email, data centre and networks/telecom;
  • Supports the advancement of SSC’s transformation agenda consistent with Government of Canada priorities;
  • May establish sub-working groups as required to address specific issues; and,
  • Addresses and responds to issues or recommendations provided by the ITIR.

Membership:

  • ICT industry representation, federal representation (Chief Information Officers (CIO) from other government departments, SSC).

Meetings and Agenda:

  • Frequency of meetings, agenda.
overview of afac meetings
Overview of AFAC Meetings
  • High representation across spectrum of ICT industry sector (refer to Annex for participants).
  • General overview of SSC mandate and transformation projects delivered.
  • Key areas of feedback from participants:
    • Positive feedback on SSC’s efforts to continue dialogue with ICT industry sector;
    • Interdependencies of application rationalization;
    • Critical need to maintain security and resiliency of IT systems despite transition to new technologies; and
    • Links among data reduction, storage and information management in light of data centre consolidation.
slide5

Specific Feedback From AFAC Meetings

  • Specific feedback included:
    • Acknowledging the need to consider the needs of remote communities (e.g. the North) in regards to connectivity;
    • Opportunities to be gained by leveraging best practices to the extent possible of other jurisdictions;
    • Availability of skilled resources in ICT sector in Canada;
    • In depth understanding of applications and user distribution are critical in properly designing networks and executing data centre consolidation;
    • Keep architecture simple (e.g. networks given scale and complexity);
    • Linkage and dependencies of decisions – geography and location of data centres, proximity to end-users and distribution of departmental workloads; and
    • Linkages and importance to establish policies that would address data reduction, data disposition and information management given the eventual reduction in the number of data centres.
slide6

AFAC Forward Agenda

Constraints, Dependencies, and Risks

Assumptions: * only for discussion purposes; Advisory committee meets every 4-6 weeks and has core group of members from ICT industry and SSC. Advisory committee would have minimum of two meetings to develop product for consideration by IT Infrastructure Roundtable and one meeting to finalize product before presentation to IT Infrastructure Roundtable.

slide7

Strategic Vision and Principles

The Government of Canada (GC) will consolidate data centres and networks, transform telecommunications services, centralize their administration, and rationalize service delivery to achieve greater efficiencies, reduce costs, minimize risks, and improve security and service quality

VALUE

Improve Service Quality

  • Improve levels of service and security for all
  • Modernize infrastructure and platforms
  • Increase system availability, reliability, robustness and scalability
  • Reduce dependence on physical location
  • Implement ubiquitous personal mobility

Maximize Efficiencies

  • Consolidate and converge to reduce duplication of infrastructure
  • Standardize infrastructure and operations
  • Determine appropriate level of private sector engagement
  • Make effective use of shrinking IT labour force

VISION

Minimize Risks

  • Fewer, better quality facilities
  • Increase information security
  • Power supply diversification
  • Centralize planning and recapitalization
  • Address aging IT infrastructure
  • Examine industry investment and risk sharing

Additional Benefits

  • Significant environmental benefits
    • Reduce power demand
    • Reduce greenhouse gas emissions (cleaner power); reduce e-waste
  • Enable Workplace 2.0
  • Reduce travel costs (videoconferencing)
slide8

Transformation Methodology

Step 1:

Current State

Step 2:

Requirements

Step 4:

Plan and Procure

Step 5:

Execute

Step 3:

End State

  • Inventory
  • Application Map
  • Networks Map
  • Case Studies, Industry Trends
  • Requirements Analysis
  • Engagement Strategy
  • Target Architecture
  • Target Organization
  • Service Delivery Model
  • Consolidation Strategy and Plan
  • HR Strategic Plan
  • Change Mgmt. Plan
  • Business Case(s)
  • Progress Reports
  • Benefits Reports
slide9

Data Centre Consolidation Strategies

Reduce

Standardize

  • Duplicative infrastructure
  • Unused capacity
  • Time to delivery
  • Environmental footprint
  • Costs
  • Diverse infrastructure
  • Service levels
  • Service delivery
  • Business intake

Modernize

  • Commoditize
  • Data centre facilities
  • Aging infrastructure
  • Workplace tools
  • Core competencies / skills
  • Infrastructure as a service
    • Storage
    • Compute
  • Platform as a service

Key Driver: Capital refresh lifecycle

slide10

Data Centre Vision: From – To Perspective

For Illustration Purposes Only

Optimize the delivery of GC data centre services, by standardizing technologies, consolidating buildings and IT, centralizing operations, and re-engineering service delivery

Represents best information at this time

slide11

Criteria for the Selection of Data Centres

  • SSC envisions the establishment of a few principal data centres (e.g. < 20)
    • Based on industry best practices and case studies of organizations and jurisdictions who have conducted data centre consolidation initiatives, of comparable size and complexity
  • SSC is analyzing the many options available for the establishment of data centres, for example:
    • Use of existing Crown real property assets
    • Construction of new facilities
    • Partnership with other jurisdictions
    • Private sector arrangements
  • Scientific and objective criteria – economic, demographic, environmental and technological factors – will be examined during the selection process.
  • Potential Criteria
  • Geographical and geological factors
  • Proximity to existing telecommunications network hubs
  • Proximity to power utilities
  • Security assurance
  • Business continuity
  • Proximity to Canadian users, vendor support and a sustainable workforce
  • Environmental footprint
  • Cost (e.g. build, property, power)
  • SSC is conducting an independent third-party study to determine objective location selection criteria.
  • Locations should be determined by the spring of 2013.
slide12

Application Mapping Methodology

  • Use manual methods (surveys, interviews, working groups, etc.) to collect application information (platform needs, architecture, service levels, etc.)
  • Use automated tools to discover asset and application information
  • Build a profile of business applications
  • Map applications to infrastructure
  • Determine dependencies (application to application, application to infrastructure)
  • Find commonalities of platform needs
  • Periodically refresh the application inventory via automated discovery
  • Achieve full transparency of application and infrastructure components

Step 1:

Current State

Step A:

Gather

  • Inventory of services, facilities and infrastructure
  • Applications to infrastructure map
  • Networks to buildings map
  • Service levels for all programs and applications
  • Knowledge and experience from industry and other government jurisdictions

Step B:

Discover

Step C:

Analyze

  • Inventory
  • Application Map
  • Networks Map
  • Case Studies, Industry Trends

Step D:

Maintain

slide13

Telecom Vision: From – To Perspective

For Illustration Purposes Only

* Represents best information as of October 26, 2012

slide14

Telecommunications Transformation Strategies

Reduce

Standardize

  • Network connections to multi-tenant buildings
  • Legacy phone services
  • Videoconferencing Bridges
  • Costs
  • Diverse infrastructure
  • Network Security Zones
  • Service levels
  • Service delivery
  • Business intake

Modernize

  • Consolidate
  • Aging infrastructure
  • Cabling
  • Legacy networks/protocols
  • Introduce IPv6
  • Wide Area Networks
  • Local Area Networks
  • Network Operations Centres
  • Contact Centers

Key Driver: Capital refresh lifecycle

slide15

Conceptual End State – Simpler, Safer and Smarter

Development

Internet

Businesses

Canadians

Governments

Production X

Production Y

GC Network

Public servants

Regional and International Carriers(377,000 users; 3500+ locations)

GC offices

BusinesscContinuity

Enterprise Security

  • Development centre
  • Separate development data centres for best support of application development
  • Leading practice to ensure strong segregation of production environment from non-production
  • Geographic diversity
  • Data centres in pairs for high performance
  • Data centres in diverse locations for disaster tolerance
slide16

Transformation Schedule

  • Inventory of facilities and infrastructure
  • Initial mapping of applications and programs
  • Automated discovery to augment inventory
  • Accounting and understanding of costs
  • Analysis of current state of SSC data centres

Step 1:

Current State

  • Inter- and intra-building (incl. DC) networks
  • Network operations centres and tools
  • Contact centre services
  • Voice services
  • Videoconferencing services

Step 2:

Requirements

  • Partner business needs, service levels, policies, legislation, risks, etc.
  • Program and application upgrade/refresh plans
  • Requirements to inform end state that will ensure business continuity through and beyond consolidation

Step 3:

End State

Step 4:

Plan

High-Level Detailed

P5

P1

P3

Step 5:

ExecuteWave 1

P2

P4

P5

P1

P3

Step 5:

ExecuteWave 2

P2

P4

P5

P1

P3

Business Cases

Step 5:

ExecuteWave 3

P2

P4

Program Management: Project Management, Reporting, Communications, Governance, Stakeholder Engagement, Finance

Sep.

Dec.

Mar.

Jun.

Sep.

2014

2016

2018

2020

2013

slide19

Draft Architecture Documents Schedule

Available today

  • Distributed computing
    • GC SRA RIA*
  • Telecommunications
    • Wireless LAN RA**
    • Wireless LAN RIA
    • VoIP RA
  • IT Security
    • Security Domains and Zone Architecture
    • Security Domains and Zones Implementation Guidelines
    • Management Zone Implementation Guidelines

Q3 2012-2013

  • Telecommunications
    • GCNET Intra-Building RA
    • GCNET Inter-Building RA
    • GCNET Data Center Network RA
    • UC RA
  • Distributed computing
    • Directory RA
    • Mail Service Strategy

* RIA – Reference Implementation Architecture

**RA – Reference Architecture

slide20

Draft Architecture Documents Schedule Cont’d

Q4 2012-2013

  • Distributed computing
    • VDI Platform RA
    • Collaboration RA
  • Production computing
    • ERP Platform RA
    • Common Infrastructure Service RA
    • Storage Services RA
    • Data Protection/Backup Services RA
    • Data Archival Services RA
    • Data Centre Facilities Management RA
    • IT Service Management RA
    • High Availability and Disaster Recovery RA
    • Data Centre Services Interoperability RA
  • Telecommunication
    • Videoconferencing RA

TBD

  • Telecommunication
    • Contact Center RA
  • IT Security
    • IT Environment Protection
    • Identification, Authentication, Authorization
    • Secure Communications
    • Perimeter Defence, Detection, Response, Recovery, Audit
slide21

Telecom Current State - Canadians

Canadian population distribution

  • Canada population = 33.4M
  • 13 largest cities (metro areas) with a total population > 18M
  • Canada has 230 cities with a population of > 15,000
  • Important to factor in population distribution in network architecture to provide best service to citizen

Legend

Population

Orange : population > 1 000

Blue : population ≤ 1000

slide22

Telecom Current State – Federal Employees

GC employees distribution by province + NCR

  • Total of approximately 255,000 public servants (excluding military members of the Canadian Forces and Royal Canadian Mounted Police officers)
  • Over two thirds of public servants are located in Ontario and Quebec
slide23

Telecom Current State – Federal Employees

GC employee population distribution

  • GC employees are located in ~1400 cities/towns in Canada
  • 74% of GC employees are located in Zone 1 (population of 350,000+ with suburbs). These represent only 9% of the total number of locations
  • 80%+ of GC locations are small towns (<10 000 population) (Zone 4, 5)

Legend

Population

Zone 1 – pop. >350,000

Zone 2 – pop. 50K-350K

Zone 3 – pop. 10K-50K

Zone 4 – pop. <10,000

Zone 5 – Nunavut, Northwest Territories, Yukon

GC location distribution