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4.09 Upgrade. Information and Training Session. Student Systems and Business Support (SSABS) . December 2011. Agenda. Student Systems and Business Support (SSABS). Introduction and Overview Enhancements Delivered System-Wide Improvements Known Issues Raised With the Vendor

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slide1

4.09 Upgrade

Information and Training Session

Student Systems and Business Support (SSABS)

December 2011

slide2

Agenda

Student Systems and Business Support (SSABS)

  • Introduction and Overview
  • Enhancements Delivered
  • System-Wide Improvements
  • Known Issues Raised With the Vendor
  • Questions/Comments

1

slide3

Introduction

Student Systems and Business Support (SSABS)

  • The Upgrade to 4.09 from 4.07 will result in changes to some functionalities in ISIS
  • Overall - Better User Experience

2

slide4

Enhanced/Changed Functional Areas

Student Systems and Business Support (SSABS)

  • Research Higher Degree
  • Scholarships
  • Results and Progress
  • Timetabling
  • eApplications
  • Admissions
  • eStudent
  • Enrolments

3

slide5

eApplication

Student Systems and Business Support (SSABS)

  • eApplication- 4.09 Enhancement Areas
  • Improved Usability – Application
  • Integrated Course Search

4

slide6

eApplication - Improved Usability

Student Systems and Business Support (SSABS)

  • Improved Usability
  • Fewer screens
  • Progress bar
  • Applicants can enter previous study details

5

slide7

eApplication - Integrated Course Search

Student Systems and Business Support (SSABS)

  • Integrated Course Search
  • Option to Upload Supporting Documentation after Submitting Application

6

slide8

Admissions

Student Systems and Business Support (SSABS)

  • Admissions – 4.09 Enhancement Areas
  • Application Search

7

slide9

Admissions - Application Search

Student Systems and Business Support (SSABS)

  • Application Search
  • Application Requirements added to the search criteria
  • Search results for Application Requirements are now drawn from live data
  • Note: The data returned on the Detailed Application Search is still a day old.

8

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eStudent

Student Systems and Business Support (SSABS)

eStudent – 4.09 Enhancement Areas

  • Leave of Absence – Coursework
  • Enrolment Declaration
  • Study Plan Usability
  • Graduation Invite Error - Fixed

10

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eStudent - Leave of Absence (Coursework)

Student Systems and Business Support (SSABS)

  • Leave of Absence - Coursework
  • Clash-free start & return selection will allow students to select actual study periods instead of nominating approximate dates.

The confirmation screen displays the true dates for the chosen study periods.

11

slide12

eStudent -Enrolment Declaration

Student Systems and Business Support (SSABS)

Enrolment DeclarationRevised to include the new student services or amenities fee.

12

slide13

eStudent - Study Plan

Student Systems and Business Support (SSABS)

Study PlanA Progress Bar now indicates where in the process the student is.

13

slide14

eStudent - Study Plan Usability

Student Systems and Business Support (SSABS)

Study Plan Usability

  • Clearer Instructions
  • Cleaner View of Option Rows
  • Improved Language. E.g.: No longer using the word ‘Component’
  • The subject Name and Availability have been separated for Improved Legibility

14

slide15

eStudent - Graduation Invite Error

Student Systems and Business Support (SSABS)

  • Graduation Invite Error Fixed
  • Students will no longer get this confusing error when responding to their Graduation Invite.

16

slide16

Known Issues Raised with the Vendor

Student Systems and Business Support (SSABS)

Study Plan

  • The search button in the eStudent Study Plan is causing an application error when students click on it- Workaround available

15

slide17

Known Issues Raised with the Vendor

Student Systems and Business Support (SSABS)

Admissions

  • Incorrect Error and warnings appear when New Zealand
  • citizen is updating permanent address to
  • New Zealand- Workaround available

9

slide18

Enrolments

Student Systems and Business Support (SSABS)

Enrolments - 4.09 Enhancement Areas

  • Study Plan Structure
  • Requisites
  • Advanced Standing
  • Enrolment Restriction Profile

17

slide19

Enrolments- Study Plan (Study Plan Structure)

Student Systems and Business Support (SSABS)

  • Study Plan Structure
  • You can now select Multiple SSP Components at the one time to be moved in bulk to the Off Plan or Holding sections.
  • You can now select Multiple SSP Components of the same Component Type to be Changed in Bulk to a different Component Type. That is, Core to Option or Option to Core.
  • The Off Plan and Holding sections Automatically Resize when components are added to them to provide for Easier Viewing of details.
  • You can change the Order of Display of components in the Off Plan and Holding sections.

18

slide20

Enrolments- Study Plan (Study Plan Structure)

Student Systems and Business Support (SSABS)

Selecting Multiple Components

19

slide21

Enrolments - Study Plan (Study Plan Structure)

Student Systems and Business Support (SSABS)

Automatic Re-Sizing

20

slide22

Enrolments - Study Plan (Study Plan Structure)

Student Systems and Business Support (SSABS)

Sort Order

21

slide23

Enrolments- Requisites

Student Systems and Business Support (SSABS)

Requisites

  • When entering a Requisite Waiver, the Times Waiver value can now be set to 1
  • When attempting to enrol a student in a subject where they have not met the requisites, the error message returned will list the subject codes of the requisites that have not been met.
  • A new feature is available that will display a informative message on save when enrolling a student in a subject where a Requisite Waiver has been applied that lists the subject codes of the requisites that are being waived.
    • This is currently not implemented but can be if enough interest is shown in it. To register interest, please email to isis-help@unimelb.edu.au

22

slide24

Enrolments- Requisites

Student Systems and Business Support (SSABS)

23

slide25

Enrolments - Requisites

Student Systems and Business Support (SSABS)

Requisite Error Message

Requisite Informational Message

24

slide26

Enrolments - Advanced Standing

Student Systems and Business Support (SSABS)

  • New Outcomes, such as Awaiting Documentation, can be configured. These would provide greater flexibility during the assessment process and enable better tracking capabilities.
  • Provision has been made to Attach Documents in the future.

25

slide27

Enrolments - Advanced Standing

Student Systems and Business Support (SSABS)

26

slide28

Enrolments - Enrolments Restriction Profile

Student Systems and Business Support (SSABS)

  • Provides the ability to limit the maximum credit point enrolment that students may undertake across a given year.
  • Profiles will be configured to cater for different course study patterns:
    • Where the course includes a separate Summer period
    • Students will be prevented and staff will be warned when they attempt to enrol in:
    • More than 25% of the maximum course points in summer (1/1/12 – 26/2/12)
    • More than 50% of the maximum course points in semester 1(27/2/12 – 30/6/12)
    • More than 50% of the maximum course points in the semester 2(1/7/12 – 31/12/12)
    • Where the course only includes a “First half year” and a “Second half year”
    • Students will be prevented and staff will be warned when they attempt to enrol in:
    • More than 50% of the maximum course points in the first half year (1/1/12 – 30/6/12)
    • More than 50% of the maximum course points in the second half year (1/7/12 – 31/12/12)

27

slide29

Known Issues Raised With the Vendor

Student Systems and Business Support (SSABS)

Enrolments

  • Staff cannot enter Alternate subject(s) for a Core subject via the Select Alternate link or Alternate Flag on plan- Workaround available

28

slide30

Research Higher Degree

Student Systems and Business Support (SSABS)

  • Research Higher Degree - 4.09 Enhancement Areas
  • SSP Work Submission
  • Setting the start date for the research subject on the Study Plan
  • Course Conversion
  • Display of EFTSL information in Enrolment Period Details
  • RHD Supervisory Load and RHD Students by Organisational Unit Searches

29

slide31

Research Higher Degree - SSP Work Submission

Student Systems and Business Support (SSABS)

30

slide32

Research Higher Degree - Study Plan

Student Systems and Business Support (SSABS)

Setting the Start Date for a Research Subject

31

slide33

Research Higher Degree - Course Conversion

Student Systems and Business Support (SSABS)

  • Course Conversion
  • Duplicate Leave of Absence records are not being created.

32

slide34

Research Higher Degree - EFTSL information

Student Systems and Business Support (SSABS)

Display of EFTSL information in Enrolment Periods Detail

33

slide35

Research Higher Degree - RHD Supervisory Load

Student Systems and Business Support (SSABS)

RHD Supervisory Load and RHD Students by Organisational Unit Searches

34

slide36

Scholarships

Student Systems and Business Support (SSABS)

Scholarships – 4.09 Enhancement Areas

  • Scholarship Availability now displays
  • eStudent Default Year bug now fixed
  • Student Reward Extension Alert is now fixed
  • eStudent Scholarship Application Error Message Enhancement
  • Document Requirements for a Reward can now be “Received”

35

slide37

Scholarships - Scholarship Availability

Student Systems and Business Support (SSABS)

Scholarship Availability

The scholarship list will now display Availabilities:

36

slide38

Scholarships - eStudent Default Year

Student Systems and Business Support (SSABS)

eStudent Default Year Bug Now Fixed

Previously in the eStudent Scholarship pages, when an applicant entered in two digits for a year (01/06/11), it would incorrectly default that year to (01/06/0011)

In 4.09 the date will now default correctly: 01/06/2011

37

slide39

Scholarships - Student Reward Extension Alert

Student Systems and Business Support (SSABS)

Student Reward Extension Alert is Now Fixed

38

slide40

Scholarships - eStudent Scholarship Application

Student Systems and Business Support (SSABS)

eStudent Scholarship Application Error Message Enhancement

39

slide41

Scholarships – Reward Application

Student Systems and Business Support (SSABS)

Document Requirements for a Reward can now be “Received”

40

slide42

Known Issues Raised With the Vendor

Student Systems and Business Support (SSABS)

Scholarships

  • Reward application screen, the power navigator disappears
  • Workaround available
  • In an online scholarship application, when a mandatory question is
  • not answered, and the application is submitted with error, any
  • documentation attached will disappear - Workaround available

41

slide43

Known Issues Raised With the Vendor

Student Systems and Business Support (SSABS)

Results & Progress

  • Not able to run bulk progression processes for phasing out courses
  • Workaround available
  • Study Period Requisite Checking will allow you to delete the version
  • number but it will actually only process the highest version once
  • submitted to server - Workaround available
  • Study Period requisite checking not removing failed attempts
  • Workaround available
  • Database duplicate key exception triggered during study package
  • result sheet import - Workaround available

42

slide44

Timetable

Student Systems and Business Support (SSABS)

Timetable – 4.09 Enhancement Areas

  • Staff View of Student Timetable
  • Allow Automatic Class Allocation Function

43

slide45

Timetable - Staff View of Student Timetable

Student Systems and Business Support (SSABS)

44

slide46

Timetable - Allow Automatic Class Allocation

Student Systems and Business Support (SSABS)

45

slide47

System-Wide

Student Systems and Business Support (SSABS)

  • System-Wide 4.09 Enhancements
  • Grid Search – Operand Changes
  • Refined Search Functionality
  • Separate Screen Instances

46

slide48

System-Wide - Operand Changes

Student Systems and Business Support (SSABS)

Grid Search – Operand Changes

When the operand was changed and

you had information in a search field:

The details would disappear:

In 4.9 it will remain..

47

slide49

System-Wide - Refined Search Functionality

Student Systems and Business Support (SSABS)

Refined Search Functionality

Entering a space at the

end of a word in the search bar will refine your search further

48

slide50

System-Wide - Separate Screen Instances

Student Systems and Business Support (SSABS)

Separate Screen Instances

Multiple windows can now be opened in the same instance of the application via the function search. This means that separate windows can be placed on each screen if the user has multiple monitors.

49

slide51

Resources

Student Systems and Business Support (SSABS)

ISIS Help

ISIS Website

www.isis.unimelb.edu.au

This presentation will be available on the ISIS Website.

ISIS Website

All the Help documentation within ISIS has been updated to reflect the changes and will be available when the upgrade has been implemented.

50

slide52

Resources, more information ......

QUESTIONS/COMMENTS

We’d also welcome your feedback about this session. Please contact

ISIS Help isis-help@unimelb.edu.au or ext.42690