The Hidden Value of Instant Access to Building Information

1. The Hidden Value of Instant Access to Building Information Facility teams are the backbone of any organization’s infrastructure. From managing routine maintenance to handling emergencies, their responsibilities span every square foot of a building. But when key information like floor plans, shutoff locations, and service records isn’t readily available, delays and errors become inevitable. Building management software is changing the game—by turning hard-to-access documents into mobile, real-time tools that support faster decision-making and safer operations. This digital shift ensures that no matter where a technician is in the building, the information they need is right in their hands. Paper Plans and Scattered Files Are No Longer Enough Historically, facility documentation has lived in file rooms, binders, or desktop folders—often spread across departments or only accessible from specific locations. These outdated systems lead to common problems like:

2. ● Time-consuming searches for floor plans or manuals ● Uncertainty about the location of emergency shutoffs ● Delayed maintenance due to missing records ● Teams relying on memory instead of reliable documentation When every second matters—especially in emergencies—these delays can cause real damage to property, budgets, and safety. Empowering Teams with Centralized, Mobile Data A digital facility management solution offers a centralized system for building documentation, accessible through smartphones or tablets. It replaces the need for guesswork or physical documents with fast, field-ready data. With real-time mobile access, teams can: ● Navigate floor plans on-site with location-based tools ● Access service records for any room or asset ● Upload notes, photos, or changes during work ● Respond to problems without returning to the office for files This kind of instant access transforms the way maintenance teams function—making them more efficient, confident, and capable. Better Prepared for Emergencies Emergencies are chaotic enough without the added stress of locating a shutoff valve or building schematic. Mobile building tools help teams take control in critical moments. With the right digital platform, technicians can: ● Instantly find emergency shutoffs on annotated maps ● Follow step-by-step instructions on safety protocols

3. ● Share live visuals and notes with colleagues or responders ● Eliminate confusion during high-pressure situations In these moments, fast access doesn’t just save time—it can reduce damage, downtime, and danger. Safeguarding Institutional Knowledge One of the most overlooked risks in facility management is the loss of knowledge due to staff turnover. Long-time employees often know the ins and outs of a building better than any documentation—but when they leave, that information may go with them. A mobile platform helps capture and share institutional knowledge by: ● Letting staff annotate maps and asset records ● Preserving a history of fixes and field observations ● Reducing reliance on informal knowledge transfers ● Creating a system that scales with the team’s growth This ensures that the next generation of technicians can build on a strong foundation, not start from scratch. Smoother Daily Operations Digital access doesn’t just help during emergencies—it improves everyday workflows. Whether it's a preventive maintenance check or an unexpected issue, technicians can complete jobs faster with context at their fingertips. Benefits include: ● Improved time management and task completion ● More accurate record-keeping and reporting ● Better communication across shifts and teams ● Reduced frustration caused by unavailable data

4. The result is a more proactive, less reactive approach to building management. Making Building Information Instantly Available ARC Facilities provides building management software that helps facility teams access critical building data—floor plans, asset records, emergency procedures—instantly on mobile devices. Rather than replacing your FM system, ARC enhances it by delivering information where and when it’s needed most. This gives teams the confidence to act quickly, work safely, and keep operations running smoothly—no matter what challenges arise.