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GSA IT Commodity Streamlined BPA’s Solutions and Benefits. Robert Back, Business Management NITCP Charles Wingate, Chief, Branch A NITCP GSA/FAS/ITS. 16 May 2012. Agenda. IT Commodity BPAs Overview Ordering Procedures Accessing BPAs Assisted Acquisition Support Points of Contact. BPA 1.

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gsa it commodity streamlined bpa s solutions and benefits

GSA IT Commodity Streamlined BPA’s Solutions and Benefits

Robert Back, Business Management NITCPCharles Wingate, Chief, Branch A NITCPGSA/FAS/ITS

16 May 2012

agenda
Agenda
  • IT Commodity BPAs Overview
  • Ordering Procedures
  • Accessing BPAs
  • Assisted Acquisition Support
  • Points of Contact
nitcp offers six bpas for it commodities

BPA 1

BPA 4

BPA 2

BPA 5

BPA 3

BPA 6

NITCP offers six BPAs for IT commodities
  • Video Tele-Conferencing (VTC) Equipment
    • Desktop Unit
    • Basic, Moderate and Advanced Systems
  • Mobile Products
    • VOIP Phones
    • Webcams
    • Headsets
  • Monitors
    • Various Sizes
    • LCD
    • Wide screen
  • Computers
    • Laptops
    • Notebooks
    • Desktops
  • Data Storage
    • Servers
    • Racks
    • Routers
  • Tablets
    • Tablets
    • Semi-rugged Tablets
its mission vision and value
ITS Mission, Vision, and Value
  • Our Mission
  • To excel at providing customers easy access to IT solutions through quality industry partners to fulfill government mission requirements
  • Our Vision
  • Great Government through Technology
  • Our Value
  • To reduce total acquisition time, cost, and risk,
  • allowing our customers to focus on their mission
its program offices
ITS Program Offices
  • ITS Program Offices administer contract vehicles and deliver acquisition services to customer agencies to buy IT and telecommunications offerings and strategic solutions
  • Assisted Acquisition Services (AAS) provides complete acquisition lifecycle support to government agencies

Network Services ProgramsYour one-stop shop for telecommunications solutions

IT Schedule 70Fair and reasonable prices for IT products and services

Governmentwide Acquisition ContractsComprehensive and flexible contracts that provide virtually

any IT service

IT Commodity Program

IT commodities and ancillary services through innovative ordering

ITS

Center for Strategic Solutions and Security Services

Good for Government Programs

Services

Assisted

Acquisition

its offerings and solutions
ITS Offerings and Solutions
  • ITS offers government customers access to IT products, services, and strategic solutions

Communications and Network Services

Offerings

ITS

“Great Government

through Technology”

Professional Services

Hardware Products and Services

Security

Software Products and Services

Strategic

Solutions

nitcp mission
NITCP Mission
  • Provide easier ordering and lower prices for IT commodities and ancillary (integral and related) services to customers nationwide
    • Innovative solutions (i.e. Requisitions, Government Purchase Card, etc.)
    • Assisted acquisition support
  • Consolidate IT commodity purchasing across agencies to drive down costs and improve services
customer benefits
Customer Benefits
  • All the IT commodities you need in one place
  • Tiered discounts for volume purchasing
  • Simplified data collection and enhanced transparency
  • Socio-economic options for small business procurement
  • IT commodities in full compliance with TAA regulations
  • “Green” preference purchasing options
  • IT commodity procurement aligned with the Federal IT 25-point plan
n itcp addresses common agency challenges
NITCP addresses common agency challenges

Cost Savings

  • NITCP drives down costs for agencies by:
    • Obtaining schedule discounts
    • Utilizing reverse auctioning
    • Offering tiered volume discounts
  • NITCP provides insights on IT acquisition spend by:
    • Delivering quarterly usage reports for level III data
    • Issuing monthly performance metrics and customer surveys

Customer Reporting

  • NITCP aligns with the administration by:
    • Consolidating and reducing overhead of IT commodities
    • Complying with eWaste and GHG requirements
    • Providing spend data for strategic sourcing insights

Alignment with Administration Priorities

nitcp offers six bpas for it commodities1

BPA 1

BPA 4

BPA 2

BPA 5

BPA 3

BPA 6

NITCP offers six BPAs for IT commodities
  • Video Tele-Conferencing (VTC) Equipment
    • Desktop Unit
    • Basic, Moderate and Advanced Systems
  • Mobile Products
    • VOIP Phones
    • Webcams
    • Headsets
  • Monitors
    • Various Sizes
    • LCD
    • Wide screen
  • Computers
    • Laptops
    • Notebooks
    • Desktops
  • Data Storage
    • Servers
    • Racks
    • Routers
  • Tablets
    • Tablets
    • Semi-rugged Tablets
below the micro purchase threshold 3 000 procedures
Below the Micro Purchase Threshold ($3,000) procedures
  • Place with any vendor included in the BPA group
  • Attempt to distribute orders among all BPA holders
  • Vendors have a $0.00 order minimum
  • As part of the government’s green initiatives, larger orders are encouraged to reduce the number of deliveries and transactions
over the micro purchase threshold 3 000 procedures
Over the Micro Purchase Threshold ($3,000) procedures
  • Employee with appropriate purchasing authority to execute the order
  • At least three vendors must be evaluated by surveying DOD EMALL, GSA Advantage!, vendor catalogs or vendor pricelists
    • Vendors outside the IT Commodity BPA need not be surveyed
over the maximum order threshold 150 000
Over the maximum order threshold ($150,000)
  • The schedule contract maximum order threshold for IT commodity products is $150,000
  • The $150,000 threshold represents a dollar value that a potential order automatically qualifies for a price reduction
ordering decisions based on best value
Ordering decisions based on best value
  • Price is not the only factor to consider
    • Past performance
    • Special features of the supply or service
    • Trade-in considerations
    • Probable life of the item
    • Warranty considerations
    • Maintenance availability
    • Environmental and energy efficiency considerations
    • Delivery terms
gsa advantage features and benefits
GSA Advantage! features and benefits
  • NITCP BPA vendors, products and pricing may be accessed from multiple points:
    • GSA Advantage NITCP Store
    • GSA eBuy (solicit competitive quotes from BPA vendors)
gsa advantage features and benefits1
GSA Advantage! features and benefits
  • Includes competition component for large buys (as required by FAR 8.405)
    • Using eBuy
    • Limited to NITCP BPA holders only
    • NITCP BPA holders participate in eBuy
nitcp it commodity store provides
NITCP IT Commodity Store provides:
  • Direct access to NITCP BPAs
  • Filtering capabilities for green items, small business, etc.
  • Browse / price comparisons
  • eBuy redirect – cart quotes
  • Price reductions
  • Quantity discount pricing
  • Options / accessories
  • Saving, managing and forwarding cart options
  • Order history, reorder, status and spend alerts
slide18

Before logging in, the user will see the MAS price and the NITCP IT Commodity BPA price.

  • Direct access to the NITCP IT Commodity BPA portal
  • Direct access to individual vendors NITCP IT Commodity BPA catalogs.
slide20

Search Options

  • Browse
  • Search
  • 4 filters
slide21

Search options

  • Keywords and any filters
  • Consolidated view (showing)
  • Expanded view.
slide22

Expanded View

  • “Search within results”
  • NSN/mfr part number
  • Product
  • Manufacture
  • Contractor
  • Contract number
  • Price (ascending)
  • Price (descending)
  • Compare NITCP BPA and Non BPA vendor prices
slide23

Review Order

  • Messages and Warnings
  • Purchase Details
slide24

Review

  • Order
  • “Update Cart” button
  • “Park Cart “ button
slide25

Confirmation

  • Page
  • Payment information
  • Shipping address(es)
  • Purchase order details
  • Line item details
why use nitcp for assisted acquisition support
Why use NITCP for assisted acquisition support?
  • Our customers can be assured of the following:
    • NITCP will deliver timely, high-quality assisted acquisition support that provides best value acquisition
    • NITCP has a well-trained, well-equipped workforce with a customer focus
    • NITCP provides the technical, acquisition, project management and financial management professionals to support your IT commodity requirements
what is the value add of assisted acquisition support within the nitcp
What is the value add of assisted acquisition support within the NITCP?
  • Assisted acquisition support delivers best-value results for customers and ensures compliance with requirements
  • Acquisition planning
  • Contract vehicles selection
  • Issue RFPs or RFQs
  • Determine price reasonableness
  • Execute contract award
  • Facilitate kick-off meeting
  • Resolve contractual issues
  • Perform contract admin
  • Conduct contract closeout
how does the customer get started
How does the customer get started?
  • Sign interagency agreement (IAA)
  • Provide a point of contact (POC)
  • Participate in creation of PWS / SOW / SOO / BOM
  • Participate in development of IGCE, QC Matrix, etc.
  • Participate in technical evaluation
  • Provide funding
  • Participate in kick-off meeting
points of contact
Points of Contact
  • Website: http://www.gsa.gov/itcommodity
    • List of all NITCP BPAs with vendor information
    • Links to ordering portals
    • Ordering guides, FAQs and slipsheet
  • GSA Customer Service Directors at http://www.gsa.gov/csds
  • NITCP Contacts
    • Phone: (855) 850-4827
    • Email: itcommodities@gsa.gov