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Research & Sponsored Projects 101. Office of Research & Sponsored Projects University of Texas at El Paso September 26 th, 2006. Introduction. Welcome & Introductions Roberto Osegueda, Vice President for Research Office of Research & Sponsored Projects (ORSP) Presenters Flo Dick, ORSP

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research sponsored projects 101

Research & Sponsored Projects 101

Office of Research & Sponsored Projects

University of Texas at El Paso

September 26th, 2006


Welcome & Introductions

Roberto Osegueda, Vice President for Research

Office of Research & Sponsored Projects (ORSP)


  • Flo Dick, ORSP
  • Claudine Riccillo, ORSP
  • Ahsan Choudhuri, Mechanical & Industrial Engineering
  • Welcome & introductions - Roberto Osegueda, VP for Research
  • Overview of ORSP services – Claudine Riccillo
  • Electronic tools for funding searches & resources - Claudine Riccillo
  • Writing your first proposal - Flo Dick
  • How to process your proposal - Claudine Riccillo
  • Understanding roles & responsibilities - Claudine Riccillo
  • Research integrity & ethics - Ahsan Choudhuri
overview of services
Overview of Services
  • Research communication
  • Develop international research initiatives
  • Provide research & sponsored projects metrics
  • Funding opportunities notification & search engines
  • Proposal writing assistance
  • Review of RFP (request for proposal)
  • Proposal budget development, preparation & tools
  • Proposal submission- electronic & paper
  • Training on pre & post award processes
  • Award negotiation & set up of accounts
  • Contract negotiation
  • Research integrity training
  • Coordination with Institutional Advancement Office
  • Intellectual property & technology transfer
overview of services1
Overview of Services
  • Administrative oversight of awards
    • Expenditure review
    • Time & effort reporting
    • Budget transfers
    • Cost sharing
    • Sub recipient agreements
    • Close-out
    • Compliance & audit assistance
  • Compliance in research issues, review, assistance & training
    • Human subjects
    • Radioactive, recombinant DNA
    • Animal use & care
    • Bio-safety
    • Conflict of interest
    • Certifications & assurances

Quick Links

CSA Illumina Login



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CSA Illumina Login

Administrative Tools

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Electronic Tools For Funding Searches & Resources

community of scholars databases
Community of Scholars Databases
  • CSA is a worldwide information company, serving as a guide to researchers to help them be more effective in their work by enabling and expediting discovery, aiding the management and organization of quality information and providing tools to assist in its subsequent dissemination. CSA specializes in publishing and distributing, in print and electronically, 100 bibliographic and full-text databases and journals in four primary editorial areas: natural sciences, social sciences, arts & humanities, and technology.
  • Community of Scholars:
  • COS Funding Opportunities:
iris illinois researcher information service
IRIS – Illinois Researcher Information Service
  • Subscribe and Renew | Search Tips | Off-Site Use| An Eye on IRIS | FAQ | UIUC Library | About IRIS | HOME
  • Save Time ..... Find Grants
  • IRIS Database
  • Search the IRIS Database for funding opportunities in every field from agriculture to zoology, or view upcoming deadlines in 25 subject areas. Look to see if you are at a subscribing institution.
  • IRIS Alert Service
  • Receive automatic email notifications of new grant opportunities as they are posted to the site through the IRIS Alert Service.
  • Expertise Service
  • Create electronic bios and search for colleagues in your field with the IRIS Expertise Service.
  • Administrator Menu
  • Need IRIS usage reports for your institution? Here's where to get them.
  • IRIS - Illinois Researcher Information Service - is available free of charge to the University of Illinois at Urbana-Champaign community. Subscriptions are available to other colleges and universities for a low annual subscription fee. If you are on a campus of a subscribing institution, you can access IRIS to search for grant opportunities. If your institution is not a subscriber, you can try IRIS for 1 month free, by having a representative such as your librarian, Research Officer, Grants Administrator, etc., contact us.
  • Resources for Grants
  • * U.S. Federal Government Departments, Agencies, and Institutes (via FedWorld)** Catalog of Federal Domestic Assistance (CFDA)* FedBizOpps* Federal Demonstration Partnership (FDP)* The Foundation Center
    • - Private Foundations- Corporate Grantmakers
    • * National Council of University Research Administrators (NCURA)* Texas Research Administrators Group (TRAM)
writing your first proposal
Writing Your First Proposal
  • Begin early - three to six months is not too early.
  • Be innovative—if your idea isn’t brand new, find an angle that is.
  • Do your homework, so that you know where your project fits and you can find your own niche.
  • Call a program officer. Summarize your project and get feedback on it.
writing your first proposal1
Writing Your First Proposal
  • Contact ORSP as early as possible to start working on your budget and deal with things like Human Subjects.
  • Follow guidelines to the letter.
  • Write clearly, succinctly, and correctly. Graphics help.
  • Provide enough detail so that your reader knows what you are talking about.
writing your first proposal2
Writing Your First Proposal
  • Give yourself time for someone to read and critique your proposal. Revise on the basis of that input.
  • Do not rush the submission project. Electronic submission may make things slower, not faster.
  • If you don’t get funded, make sure you get your reviews and use that input in developing your next proposal.
processing your proposal
Processing Your Proposal
  • University proposal transmittal form *
  • Approvals & routing
    • Chair – Dean – Director
    • ORSP Review & approvals
  • Electronic submissions of proposals
  • Copying & mailing the proposal
roles responsibilities frequently asked questions
Roles & ResponsibilitiesFrequently Asked Questions

Who can be a PI at UTEP?

  • Faculty, tenure & non-tenure track
  • Full-time staff
  • Full-time, multiple-year lecturers
  • Emeritus faculty
  • Instructors
  • Dean’s can provide exceptions to these criteria
roles responsibilities frequently asked questions1
Roles & ResponsibilitiesFrequently Asked Questions

What is a Sponsored Project?

  • Funding is provided by external source
  • The project binds the University to a specific scope of work & reports or other deliverables are required
  • Billing, or report of expenditures are required
  • The project has a specified performance period
  • The project has budgeted costs
  • Acceptance of terms & conditions are required to obtain award
roles responsibilities frequently asked questions2
Roles & ResponsibilitiesFrequently Asked Questions
  • Who will help me with my proposal or award?
    • Research Administrators *
    • Research compliance staff
    • Pre award Coordinator
    • Technology transfer staff


roles responsibilities frequently asked questions3
Roles & ResponsibilitiesFrequently Asked Questions
  • What is my role as a PI when submitting a proposal?
      • Propose budget based on actual costs
      • Be cognizant of current & pending support
      • Arrange for additional space, if necessary
      • Obtain special approvals [DNA, radiation safety, hazardous waste, human subjects, animal subjects]
      • Complete transmittal form, route & get signatures for proposal through the administrative process
      • Understand cost-sharing
      • Disclose conflict-of-interest, if appropriate
roles responsibilities frequently asked questions4
Roles & ResponsibilitiesFrequently Asked Questions

What is my role as PI once I receive an award?

  • The Principal Investigator (PI) of a sponsored project is responsible for
    • Conducting the programmatic work
    • Fiscal stewardship of sponsor funds
    • Adhering to sponsor and university policies
    • Research integrity
    • Ensuring university policies for intellectual property, human Subjects, animal care and use & bio-safety are followed, if applicable to the project
    • Reporting
roles responsibilities frequently asked questions5
Roles & ResponsibilitiesFrequently Asked Questions
  • How do I get my grant transferred?
    • ORSPresponsibilities
      • Provide guidance & technical support
    • PI responsibilities
      • Provide information, complete PI process requirements
understanding policies regulations
Understanding Policies & Regulations
  • Time & Effort Reporting
  • Budget Transfers
  • Export Control *
  • Student Stipends
  • Agency Approvals
  • Cost Sharing
  • Close-Out Requirements
Research Integrity & Ethics

Dr. Ashan Choudhuri

where to get more information
Where to Get More Information
  • ORSP website
    • Agency links
    • ORSP handbooks
    • Forms
    • Links to IRB & Technology Transfer
    • Grant writing websites
  • ORSP Office ext. 5680
  • ORSP Staff
  • Other university websites