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LEEDS BECKETT UNIVERSITY. CONTINUOUS AUDIT BRIEFING. Quality Assurance Services. Composition of Audit Activities. ACADEMIC AUDIT. Regulatory process (see section D1 of the APR). Serves to assure Academic Board that delegated responsibilities for Q&S are being appropriately discharged

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Leeds beckett university



Quality Assurance Services

Composition of audit activities
Composition of Audit Activities


Regulatory process (see section D1 of the APR)

Serves to assure Academic Board that delegated

responsibilities for Q&S are being appropriately discharged

(reports to committees)

Promotes quality enhancement through recognition and

dissemination of good practice

Types of academic audit
Types of Academic Audit

Continuous Audit

Monitoring and evaluation of routinely produced evidence (desk based)


observation of a range of activities

Enhancement Audit

specific issues or themes which arise from consideration of the outcomes of continuous audit


any other form of internal or external monitoring and review at faculty or university level

Collaborative Activity

  • Mutual review of franchise partners (incorporates audit)

  • Enhancement audits of partners

Continuous audit 2013 14
Continuous Audit 2013/14


Exam Boards and Committees

progression and award regulations are still working through

ties in with staff development activities

Mitigation Panels

new process this year

looking for consistency of approach to assure Academic Board

looking for teething issues

outcomes will inform interim review of new process

Continuous audit 2013 141
Continuous Audit 2013/14


Module Handbooks / Guides / other?

4 UG and 4 PG Courses in each faculty

How is module information shared with the student?

When is module information shared with the student?


Consistency of approach?

Focus on clarity of assessment information

Observation procedure 1
Observation Procedure 1

Schedules of activity requested at start of semester 2

QAS appoints Audit Coordinator

All QAS Quality Officers and Team Managers to participate

FQTs asked to participate (quality practitioners)

FQT Managers consulted on which “events” to observe

Supporting materials / templates made available via online

Quality Manual

Observation procedure 2
Observation Procedure 2

Coordinator allocates participants 1-2 events to observe in a non-aligned subject area and emails details and contacts


confirm availability to QAS via email – substitutions are possible – and thereafter liaise with event secretary to ensure location / time is confirmed

familiarise themselves with the relevant guidance materials and regulations

attend, observe and submit observations on standardised

templates via email to QAS

Observation procedure 3
Observation Procedure 3


Remember to check the event details the day before

Bring guidance materials with you

Make notes and write up the form later

Be unobtrusive and uninvolved!

Look for good practice

Anonymise individuals in your observations


Be late!

Be a stranger! Introduce yourself on arrival

Intervene or give advice – defer to quality teams

Sit where you can’t see or hear what is going on

Boards and committees key matters
Boards and Committees – Key Matters

Pre-board undertaken? Check with secretary after if not clear

Attendance – appropriate representation of internal and external examiners?

Agenda – “refreshed version used”?

Mitigation Panel / UPB reports available?

Progression regulations – 30 threshold / 100 cp requirement for most now

Award – appropriate methods applied?

Chairs actions - any outstanding from last time?

- process for new ones clear?

Mitigation panels key matters
Mitigation Panels– Key Matters

Frequency – meetings should be monthly

Scope – meetings should be at faculty level

Attendance of Faculty Mitigation Coordinators (FMC) (min of 2 per faculty)

and general constituency (external)

Report of mitigation at point of assessment made by FMC?

Who is presenting the cases? Should be the FMC

Are tariffs being applied consistently?

Are arrangements for onward reporting to Board clear?

Any issues that the FMP feels are unclear?

Any q uestions
Any Questions?