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Money Matters – For Pennsylvania Libraries. Introduction. Money to pay for library services comes from the local, state and federal levels. Overview. Funding sources Grants Fundraising Developing a budget Service standards Audits . Lesson Objective.

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Money to pay for library services comes from the local, state and federal levels

  • Funding sources
  • Grants
  • Fundraising
  • Developing a budget
  • Service standards
  • Audits
lesson objective
Lesson Objective
  • Describe the sources of library funding
  • List the components of fundraising
  • Identify budget planning steps

By the end of this lesson you will be able to:

library income by source
Library Income By Source

2003 PA Library Statistics

income sources
Income Sources
  • Local government income
    • Library Code, appropriates general operating funds
    • Board requests funds from municipality
    • Usually done in a budget
    • Budget represents needs, describes services
state funds aid
State Funds & Aid
  • Statewide Library Card Program
  • Quality Libraries Aid
  • Incentive for Excellence Aid
  • County Coordination Aid
state funds aid8
State Funds & Aid
  • District Library Center Aid
  • Statewide Library Resource Center Aid
  • Equal Distribution Grant
  • Equalization Aid
local financial effort
Local Financial Effort
  • State Subsidy designed to:
    • Stimulate local financial support
    • Provide reliable level of quality service
    • Augment local support
  • Requires minimum $5 per capita commitment
maintenance of local funding
Maintenance of Local Funding
  • State aid does not replace local dollars
  • By law, local financial effort must:
    • Equal or surpass amount spent previous year
  • Local gov’t income cannot decrease from previous year
When local support and state aid are not sufficient, trustees work for a better local base and increased state funding.
  • LSTA – The federal contribution
    • IMLS distributes funds to states
    • Commonwealth’s Five-Year Plan, 2003-2007
    • Awards competitive grants based on goals
  • Philanthropic and non-profit organizations
  • Foundation Center of New York City
    • 10 cooperating collections in PA
  • Pennsylvania Foundation Directory
    • Available at District Center Library
  • Art and a science
  • Requires huge commitment by board
  • Libraries often hire a consultant
  • Make a commitment of support, time, money
  • Provide leadership
  • Leverage community contacts
  • Develop plan and establish goals
  • Establish a campaign committee

Trustees must be prepared to:

components of a campaign
Components of a Campaign
  • Establish committee and chairperson
  • Identify need, develop case statement
  • Create giving tree with projections
  • Create campaign solicitation and acknowledgment
  • Conduct research, identify donors
components of a campaign17
Components of a Campaign
  • Decide on solicitation technique
  • Design public relations program
  • Establish infrastructure to manage
  • Design stewardship program
create a budget that
Create a budget that:
  • Is realistic
  • Reflects needs of library
  • Reflects goals and objectives
  • Secures financial support and program stability
developing a budget
Developing a Budget
  • Begin well in advance of deadlines
  • Evaluate the old budget
  • Staff and public input
  • Arrange for budget meetings
  • Talk about salaries early in project
developing a budget20
Developing a Budget
  • View each item as a purchaser
  • Earmark funds for new program
  • Compare budget to goals and objectives
  • Project next year’s problems
  • Review documents for selling points
developing a budget21
Developing a Budget
  • Don’t hide the budget
  • Make a presentation
  • Prepare for next year
  • Consider it time well spent
  • Talk to funding authorities all year long
  • Minimal level of service for state aid
  • Base from which libraries can grow
  • In accordance with the Library Code:
    • Standards for local libraries, district centers, and library systems have been established
  • Counseling local libraries on minimum standards on:
    • Number and quality of library staff
    • Resources of books and other materials
    • Hours, facilities

Library Code Charges Commonwealth Libraries and Librarian with:

  • Library governance
  • Materials, expenditures
  • Staff, service, facilities
  • They are minimal!
  • Establish a floor for service
  • Attached to eligibility for state aid
  • State aid does not replace local support
  • Help with standards is available from:
    • District Library Center
    • Bureau of Library Development
  • Required by regulation
  • Independent auditors
  • Generally Accepted Auditing Standards
  • Frequency chart in your toolkit
  • Your District Library Center
  • Institute of Museum and Library Services

  • Pennsylvania’s LSTA funds

  • Foundation Center

  • Variety of library funding sources
  • Federal, state and other grants
  • Fundraising requires huge commitment
  • Budgets reflect goals and objectives
  • State aid is tied to standards