Cub Day Camps AMT Procedures for Denver Council BSA Cub Day Camps Revised June 2011 Stand by……..loading ! Note: If these slides did not start in “Show” mode click F5 to begin.
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Introduction Due to BSA regulation of day camps they are different than a typical medical support We must be compliant with their requirements. Each day camp is inspected. Our success following day camp rules is necessary to help them pass their inspection.
Different From Camporees • National standards and requirements • Each camp is inspected • No camper left alone (ever) • Meds handled differently • Designated “Medical Officer” • Youth Protection training for Med Officer • Our lead must provide copy of certifications • Must use BSA First Aid logbook • Our volunteer BSA point of contact is the “Camp Director”
BSA: “Medical Officer” • The AMT lead adult must sign a BSA form validating they are standard first aid or higher • BSA calls our lead the camp “Medical Officer” • CPR must be current • Provide copy of CPR and FA cards to each camp (for their book) • Provide a copy of Youth Protection training (either exploring or BSA)
Staff Training • BSA required to have volunteer “Group Guides” and other staff attend a training day before the camp • AMT does not attend these sessions (refer questions to Operations)
AMT Volunteers • AMT members do NOT have to provide copies of their medical certifications • AMT members can still participate and help without first aid training • Recommended that CPR and FA cards be carried
Meals • Some camps provide meals for staff, others do not • Need to plan to have AMT bring own meals and/or do a fast food run • Snacks for AMT a good idea
Water and Ice • Camps are required to have water throughout the activities • AMT can plan on having water available for our use • Generally, AMT will bring our own ice unless otherwise arranged
OTC Medications for Adults • Any adult (18+) can access our OTC meds • Use AMT OTC form (not BSA drug form)
BSA Incident Report • For any serious injury where ambulance was called or patient went to medical facility expect BSA to prepare an incident report • Do not provide a copy of AMT PCR to BSA (confidentiality issues) • Lead adult, not explorers, will provide information to BSA for their report
BSA Health Forms • Inspection criteria requires us to have access to BSA medical forms • Use them as additional source of medical info…sometimes they are incomplete • Cubs sometimes don’t know address and phone…use med forms • Often med forms are filed by Pack number, then name, so you need both items to easily access form • Return med forms to registration after use
Health Forms for AMT • AMT lead must have current copy of AMT roster for emergency contact • Per BSA management: We DO NOT have to provide a BSA medical form to camp • We must have (in our possession at the camp) a copy of the Learning for Life medical form for our participants
BSA Medical Logbook • AMT still uses PCRs per normal procedures • Update BSA First Aid logbooks quickly so they are always up to date with PCRs • Logbooks will be inspected by the inspection team • Only log a summary of problem and treatment…details are in our PCR • Example: “small cut on right forefinger” “cleaned and band-aid”
Important! Logbook Rules • Check off box on covers…one for campers (participants) and the other for staff • Write in BOLD letters on covers CAMPERS and STAFF • For both books on inside page fill out table with names, address, initials, signature of EVERY medic participating…even if only there for some day(s) • Put dates and name of BSA District/Camp Title on both covers
Important! More Logbook Rules • Put one date on first empty page and write CAMPERS or STAFF at top of page (prevents using wrong book) • Must start a fresh page every day • At end of each day Medical Officer diagonal lines rest of day’s page and signs it • Books must be turned into camp director at end of every day for his signature and review
OTC Medications for Minors • Use regular AMT procedures • PCR required • Must have permission of parent (phone call is sufficient) • Must list permission, and who gave it, on PCR! Important!
Supervising Prescription Medications • Try to have the parent (if present) or a consenting adult keep Epi-pens and Inhalers with camper’s group • If directed by parent we will keep these items • Must have full name and contact information bagged with the meds • Use coolers to prevent overheating
Giving Prescription Medications • If directed we will keep medication and supervise camper taking a scheduled med • Must use the BSA Drug Form to record this • Must have full name and contact information bagged with the meds
Parents Who Give Prescription Medications • Camp rules require parents who are giving their children prescription medications to come to the clinic • AMT generally does not enforce this rule…if a parent gives their child medications let them do so…anywhere • If a parent/child comes to the clinic for this “supervision” there is no signature, log entry, or form needed
Communications • Generally we use our radios on the camp’s frequency • Good idea to find out what they are using ahead of time • If we can’t tune to their frequency borrow one radio from camp
Ambulance and 911 Calls • We can call 911 without BSA prior consent • If ambulance is called notify BSA immediately • BSA must do an incident report if ambulance called
Emergency Calls • BSA have list of emergency phone numbers, usually posted • We will call 911 per normal procedures • Sometimes registration desk is very organized and wants to make 911 call, on other camps we are expected to make the call • Important: Medical Officer must have address of camp handy for a 911 call
Sending Campers Home • These are young campers and home is usually nearby, so send campers home if they are sick • Any contagious camper should be sent home • AMT calls parent and requests a pickup, usually holding kid until parent arrives • Important: Registration desk must know that camper is leaving the site so they can complete their sign out requirement
No Camper Left Alone • We can release adult, staff, or group guide back to activity if they bring a camper for treatment • We must escort camper back to group after treatment…they will never be left alone • Groups rotate from station to station through the day…ask registration for help finding the camper’s group
Camp Staff Shirts • AMT will wear AMT class B uniform • Tell camp directors they do not have to provide shirts for AMT • Enforce wearing of AMT baseball caps (professional appearance)
R-I-C-E Use cold gel packs or ice/water packs for RICE…not ice only on camper Medical Officer needs to arrange for gel packs to be cooled each night and brought back to camp Gel packs work better if liquid, but, will work if frozen solid
Irrigation and Washing Have a soap/water bottle mixed and ready Setup IV Saline bag for irrigation and/or use saline bottles Have plenty of hand sanitizer available and have AMT personnel use frequently
AMT Skills Review • The Medical Officer will review with AMT members the basic skills such as… • Cuts, Nu Skin, bandages, and cut kits • How to take a temperature • How to irrigate eyes (allergy) • Major medical procedures • PCRs • Teddy Bear Care (TBC) for the younger patient
Recruiting We sometimes receive inquiries about membership from adults Medical Officer should be prepared to handle these questions, hand out business cards, flyers, etc… if asked
Physical Security • AMT may leave some items (shelters, etc…) on scene overnight if secure • Sometimes we use Silver Bullet for lockup, or, building on site • If security at the site is low then all items will need to be secured overnight
Be Prepared for Questions The volunteers who run day camps are cub parents and some scouting teens This is an opportunity to educate these adults and teens on what exploring is, our first aid classes, and opportunities to work with AMT
Thanks ! Please review this material before attending day camps. Suggestions to the Medical Officer or Operations Officer please.