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TC Department Programme Cycle Management Framework (PCMF)

TC Department Programme Cycle Management Framework (PCMF). Overview. TC Programme Cycle Management. PROGRAMME PLANNING & APPROVAL (PCMF Phases I & II) Formulating Strategies Planning/Concept identification Concept pre-qualification Prioritization Project design & formulation

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TC Department Programme Cycle Management Framework (PCMF)

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  1. TC DepartmentProgramme Cycle Management Framework (PCMF) Overview

  2. TC Programme Cycle Management • PROGRAMME PLANNING& APPROVAL • (PCMF Phases I & II) • Formulating Strategies • Planning/Concept identification • Concept pre-qualification • Prioritization • Project design & formulation • Resource & Budgeting • Approval • PROGRAMME REVIEW(PCMF Phase IV) • Reviewing Results • Plan & conduct review • Assess Project/Programme • Follow-up adjustments and implementation of recommendations • PROGRAMME IMPLEMENTATION • (PCMF Phase III) • Monitoring, Assessing& Reporting Performance • Operational execution • Monitor progress • Assess performance • Make adjustments • Report performance

  3. Member State Roles • NLO – National Liaison Officer. Reviews, comments on and approves all projects for their country. Appoints (or replaces) CPs. • NLA – National Liaison Assistant. Able to perform similar tasks as NLO – under the direction of NLO. • NCR – National Coordinator for Regional Agreements. Designs and comments on regional projects in collaboration with PMO and TO. Appoints (or replaces) CPs. • CP – Project Counterpart. Designs both national and regional projects in collaboration with PMO and TO. • DTM – Designated Team Member. Coordinates regional projects as lead counterpart.

  4. Major Roles within the Agency – TC • DIR-TC – Director Technical Cooperation. Approves all projects for their division in collaboration with the DIR-TD. • SH-TC – Section Head Technical Cooperation. Comments on and approves each project assigned to their section in collaboration with SH-TD. Appoints (or replaces) PMO. • PMO – Programme Management Officer. Designs project in collaboration with TO and CP. Appoints (or replaces) project team members. • PSS – Project Support Staff. Assists the project design team in the administration of the project design.

  5. Major Roles within the Agency – TD • DIR-TD – Director Technical Division. Approves all projects for their division in collaboration with the DIR-TC. • FoA FP – Field of Activity Focal Point. Liaises between TC and TD. Confirms Field(s) of Activity for projects. Appoints (replaces) SH-TD. • SH-TD – Section Head Technical Division. Comments on and approves each project assigned to their section in collaboration with SH-TC. Appoints (replaces) TO. • TO – Technical Officer. Designs project in collaboration with PMO and CP.

  6. My Programme Note – Key Features • Submission of Programme Note and concepts • Transparent process • Upload documents related to the project • Email function for project team • On-line discussion forum • Download Feedback Note • Transfer concepts to designs

  7. Major Steps in Programme Note Phase Phase I Programme Note submission 2. Secretariat review Feedback Note returned Concept moved to design

  8. Programme Note – Submission • Upstream work - concept identification • NLO collects concepts • NLO selects concepts for submission • NLO prepares Programme Note • Programme Note and concepts submitted • Submission via PCMF website

  9. Programme Note – Secretariat Review • PMO makes initial review of each concept • Concepts passed to Technical Divisions for their review • Safety review of all concepts • PMO performs final review of all concepts • PMO prepares consolidated Feedback Note • SH-TC and DIR-TC review Feedback Note • DIR-TC sends Feedback Note to NLO

  10. Programme Note – Feedback Note • NLO receives Feedback Note • Feedback Note provides guidance • Feedback Note contains comments on overview • Feedback Note contains comments on concepts • Feedback Note provides input for decision making

  11. Programme Note – Move to Design • Move to design performed on PCMF by PMO • Withdrawal from further development performed on PCMF by PMO • Lead counterpart identified at this stage • Any additional team members added at this stage

  12. Screenshots ofPCMF Programme NotePHASE I

  13. PCMF – Login 5/6/2009

  14. PCMF – Cycles 5/6/2009

  15. PCMF – Member State List 5/6/2009

  16. PCMF – Programme Overview 5/6/2009

  17. PCMF – Concept Action Required 5/6/2009

  18. PCMF – Add Concept 5/6/2009

  19. PCMF – Concept Budget 5/6/2009

  20. PCMF – Edit Concept Budget Pop-up 5/6/2009

  21. PCMF – Edit Overview (1/2) 5/6/2009

  22. PCMF – Edit Overview (2/2) 5/6/2009

  23. PCMF – How to Send to IAEA 5/6/2009

  24. PCMF – Workflow 5/6/2009

  25. TC Programme Cycle Management • PROGRAMME PLANNING& APPROVAL • (PCMF Phases I & II) • Formulating Strategies • Planning/Concept identification • Concept pre-qualification • Prioritization • Project design & formulation • Resourcing and budgeting • Approval • PROGRAMME REVIEW(PCMF Phase IV) • Reviewing Results • Plan & conduct review • Assess Project/Programme • Follow-up adjustments and implementation of recommendations • PROGRAMME IMPLEMENTATION • (PCMF Phase III) • Monitoring, Assessing& Reporting Performance • Operational execution • Monitor progress • Assess performance • Make adjustments • Report performance

  26. Project Design – Key Features • Collaborative development of project design • Transparent process • Develop and extract LFM • Develop and extract workplan • Upload documents related to the project • Email function for project design team • Discussion forum

  27. Major Steps in Project Design Phase of PCMF Phase II Project / Programme design 2. Secretariat agreement 3. TACC/Board approval

  28. Project / Programme Design • Initial project design is developed off-line using Word template provided • Concept moved to the design phase by PMO • Counterpart / DTM copies project document details including the logical framework matrix (LFM) to PCMF • Design submitted to IAEA • TC/TD review project design • NLO reviews package for their country • The design goes to the Board of Governors for approval

  29. Secretariat Agreement • Project design finalized by the team (CPs, NLO, TOs, PMO with support from NSRW and MTPS) • The project design is cleared by SH-TD, FoA FP, NS & SH-TC based on technical appraisal • The project design is then included in the thematic package for clearance by DIR-TD • The project design becomes part of the national package to be approved by NLO • DIR-TC clears Divisional Programme

  30. TACC/Board Approval • The draft Programme of all projects (new & ongoing) is available at GC in September • Minor adjustments can be made • DDG-TC final clearance • The final Programme is presented to TACC and Board of Governors in November • The approved Programme is initiated at the start of the following year

  31. Screenshots of PCMF Project DesignPHASE II

  32. Project Design Cycle Listing 5/6/2009

  33. Member State Listing 5/6/2009

  34. Programme Note Overview Listing 5/6/2009

  35. Project Design Actions Required

  36. Project Design Details 5/6/2009

  37. Project Design: Background

  38. Project Design: Edit Background

  39. Elements of Project Plan OVERALLOBJECTIVE Contributing to achievement of Plan down OUTCOME to be used to achieve to produce OUTPUTS ACTIVITIES to carry out Implement up are provided INPUTS

  40. Project Design LFM: Objective

  41. Project Design LFM: Outcome

  42. Project Design LFM: Output

  43. Project Design LFM: Activity

  44. Project Design LFM: Activity – add/edit

  45. Project Design LFM: Input

  46. Project Design LFM: Input Add/Edit

  47. Project Design LFM: Assumptions

  48. Project Design LFM: Indicators

  49. Project Design:Related Documents & Discussion

  50. Project Design: Navigation in Detail

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