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Comprehensive Guide for District Coordinators: Roles, Responsibilities, and Management Strategies

This District Coordinator Guide, authored by experienced state coordinators, outlines the key responsibilities, workload, and team organization for District Coordinators (DCs) and their supporting team members. It includes practical content such as sample district plans, meeting formats, and calendars, as well as detailed feedback sections to enhance skills and compliance. Essential roles covered include Administrative Coordinators, Communication Coordinators, and Technology Coordinators, highlighting recruitment strategies, training needs, and collaboration within management teams.

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Comprehensive Guide for District Coordinators: Roles, Responsibilities, and Management Strategies

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  1. District Coordinator Guide Background Responsibilities Workload Feedback

  2. Background – Gwen Williams • DC Guide authored by 3 State Coordinators • Art Welch of Virginia • Bill Fritschen of Kansas • Dick Cramer of Georgia • Reviewers • Three Oregon DCs • Two California DCs • One California RC • One DC each from Louisiana, Florida, Mississippi, Minnesota, and Iowa

  3. DC Guide - Content • Responsibilities • Team Organization & Duties • Tasks & Responsibilities • Sample District Plan • Sample LC Meeting • Sample Calendar • Recruiting Role

  4. District Management Team • District Coordinator • Local Coordinators • Administrative Coordinator • Communication Coordinator • Technology Coordinator • Training Coordinator

  5. DC Workload Feedback Median 324 hours

  6. Responsibilities Recruit /Train DMT members and Local Coordinators Coordinates Instructor training w/TrS Assures Policy compliance: Admin Security, Expense Official point of contact: SMT, IRS, SPEC, SC, Natl Office DC Feedback Upgrade administrative, management skills of local coordinators DMT teamwork DC Responsibilities

  7. Responsibilities Collect info and develop report on sites, volunteers, activity Distribute info to ADS, DMT, LCs as needed Works w/TC on equip allocation and inventory reporting DC Feedback Need to recruit people with administrative and computer application skills. Ability to download volunteer and site information in excel format to customize reports. AC Responsibilities

  8. Responsibilities Recruit & Retain Volunteers Asst PVC in processing of new applicants. Est. relationships w/local media Asst in development of Partner programs, site selection. Asst in promoting donations of equipment and funds DC Feedback Must have authority to speak for the DC otherwise slows down decision making. Partner with others (e.g. UW; CA$H) to aid in advertising promotion. CC Responsibilities

  9. Responsibilities Identify equipment needs and maintain inventory Assists in HW/SW installation & upgrades Assists LCs in proper ERO procedures ERO Training Ongoing technical support DC Feedback IRS Computers shipped ready to use Recruit volunteers w/technical and Taxwise skills Recruit volunteers w/networking skills TC Responsibilities

  10. Responsibilities Assists in recruitment and selection of instructors Instructor Training & Certification Use of euipment for training Monitors instruction Directs testing procedures and schedules DC Feedback Almost all of these responsibilities have been delegated TrC Responsibilities

  11. Conclusion Recruit Train Delegate

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