Transportation enhancement program
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Transportation Enhancement Program. Overview 2013 New York State Department of Transportation Joan McDonald, Commissioner. 2013 TEP Application Round. MAP-21 abolished TEP as independent program TEP folded into Transportation Alternatives TEP round to use up remaining SAFETEA-LU Funds

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Transportation enhancement program




New York State Department of Transportation

Joan McDonald, Commissioner

2013 tep application round
2013 TEP Application Round

  • MAP-21 abolished TEP as independent program

  • TEP folded into Transportation Alternatives

  • TEP round to use up remaining SAFETEA-LU Funds

  • SAFETEA-LU guidelines apply

  • $30 million available

Key dates milestones
Key Dates/Milestones

Announcement/Solicitation Letter

Applications to NYSDOT

Selection Decisions Made and Awards and Non-awards Announced

Last week of April, 2013

August 16, 2013

End of Year 2013

Nysdot tep coordinators
NYSDOT TEP Coordinators

  • Region 1 Karen Hulihan (518) 485-7734

    Wilson Moore (5180 485-5323

    Albany, Essex, Greene, Rensselaer, Saratoga, Schenectady, Warren & Washington Co.

  • Region 2 Yotin Padungtin (315) 793-2749

    Fulton, Hamilton, Herkimer, Madison, Montgomery and Oneida Counties

  • Region 3 Ike Achufusi (315) 428-4102

    Cayuga, Cortland, Onondaga, Oswego, Seneca and Tompkins Counties

  • Region 4 Steve Beauvais (585) 272-3466

    Genesee, Livingston, Monroe, Ontario, Orleans, Wayne and Wyoming Counties

  • Region 5 Gregory Szewczyk (716) 847-3614

    Cattaraugus, Chautauqua, Erie and Niagara Counties

  • Region 6 Timothy Alimossy (607) 324-8436

    Allegany, Chemung, Schuyler, Steuben, and Yates Counties

Nysdot tep coordinators1
NYSDOT TEP Coordinators

  • Region 7 Don Mattimore (315) 785-2375

    Clinton, Franklin, Jefferson, Lewis and St. Lawrence Counties

  • Region 8 Thomas Weiner (845) 431-7904

    Columbia, Dutchess, Orange, Putnam, Rockland, Ulster and Westchester Counties

  • Region 9 Mark Bowers (607) 721-8258

    Broome, Chenango, Delaware, Otsego, Schoharie, Sullivan & Tioga Counties

  • Region 10 Lanny Wexler (631) 952-6079

    Nassau and Suffolk Counties

  • Region 11 Tapas Sanyal (718) 482-6731

    Bronx, Kings, New York, Queens and Richmond Counties

    Note: E-mail addresses for all TEP Coordinators are first name, period, last name followed by

Must satisfy 3 criteria
Must Satisfy 3 Criteria

  • Fit into 1 of 5 Categories of Transportation Enhancements Eligible Activities

  • Relate to surface transportation

  • Provide public use

Pedestrian bicycle facilities
Pedestrian & Bicycle Facilities

  • New or reconstructed sidewalks

  • Curb ramps

  • Bike lane striping

  • Widen paved shoulders

  • Bike parking

  • Bus bicycle racks

  • Off-road non-motorized trails

  • Bike/pedestrian bridges & underpasses

Scenic or historic highway programs
Scenic or Historic Highway Programs

  • Turnouts

  • Overlooks

  • Tourist/Visitor Centers

  • Viewing areas

  • Designation signs and markers

Landscaping scenic beautification
Landscaping & Scenic Beautification

Along streets, historic highways, trails and waterfronts the following items are eligible –

  • Walkways

  • Street furniture

  • Street lighting

  • Public art

  • Gateways along highways

  • Landscaping

  • Other Streetscape improvements

Preservation/ConversionofAbandonedRailway Corridors

  • Acquiring railroad rights-of-way

  • Planning, designing and

  • constructing multi-use trails

  • Developing rail-to-trail projects

Environmental mitigation of highway runoff pollution provision of wildlife connectivity
Environmental Mitigation of Highway Runoff Pollution & Provision of Wildlife Connectivity

  • Runoff pollution studies

  • Soil erosion controls

  • Detention and sediment basins

  • River clean-ups

  • Wildlife crossings

Project must relate to surface transportation

Project Must Relate to Surface Transportation Provision of Wildlife Connectivity

Key transportation relationship criteria
Key Transportation Relationship Criteria Provision of Wildlife Connectivity

  • Serves a current or past transportation purpose

  • Proximity to highway or pedestrian/bicycle corridor

  • Enhancement of aesthetic, cultural or historic aspects of the travel experience

Project must have public use and benefit

Project Must Have Provision of Wildlife ConnectivityPublic Use and Benefit

Public use access questions
Public Use/Access Questions Provision of Wildlife Connectivity

  • What access would the public have to the project site, structure or facility? If limited, why?

  • What are the hours, days, or seasons of operation? Is the facility open enough to justify the public investment?

  • Will portions of the project site or facility be restricted to private or commercial use?

Examples of public benefits
Examples of Public Benefits Provision of Wildlife Connectivity

  • Support context-sensitive solutions and smart growth

  • Foster safety, accessibility and environmental preservation

  • Boost local economies

  • Improve the transportation experience by strengthening multi-modal systems

  • Increase partnerships between state & local agencies

  • Strengthen public role in local and state transportation planning

Roles responsibilities of sponsors applicants

Roles & Responsibilities of Provision of Wildlife ConnectivitySponsors & Applicants

Sponsor Provision of Wildlife Connectivity

  • Must be a governmental agency

    • County

    • City, Village or Town

    • State agency

    • State or local authority

  • Must be willing and able to take responsibility for all project development activities

Applicant Provision of Wildlife Connectivity

  • Can be the same entity as the sponsor (e.g. county, city, village, town, state agency, authority) or a different entity (i.e., a not-for-profit organization)

  • Has a stake in the project’s funding and/or implementation

Multiple entities
Multiple Entities Provision of Wildlife Connectivity

  • Only one Sponsor for a project.

  • Sponsor/Applicant Agreement

Sponsor s responsibilities
Sponsor’s Responsibilities Provision of Wildlife Connectivity

  • State-Local Agreement

  • Paying project costs incurred up front

  • Cost overruns

Financing projects

Financing Projects Provision of Wildlife Connectivity

General information
General Information Provision of Wildlife Connectivity

  • TE Program is a reimbursement program, not a grant program

  • TE funds can be used for Design, Environmental Studies, Right of Way Acquisition, Construction & Construction Inspection

Project funding shares
Project Funding Shares Provision of Wildlife Connectivity

  • TE project funding consists of two parts

    • Federal share < 80%

    • Non-federal share > 20%

    • Contact your NYSDOT TEP Coordinator for more information about non-federal $ sources

Maximum minimum participation
Maximum & Minimum Participation Provision of Wildlife Connectivity

  • All proposed projects must have a minimum total cost of $200,000

  • The maximum federal share for any TE project is fixed at $2.5 million

Key rules
Key Rules Provision of Wildlife Connectivity

  • Projects to be delivered at same scope as approved

  • Federal funding share fixed at time of award

  • Good, detailed cost estimates essential

Project progress expectations
Project Progress Expectations Provision of Wildlife Connectivity

  • Every TE project is expected to progress through development in a reasonable time frame (i.e., complete within 5 yrs. of approval)

Project progress expectations1
Project Progress Expectations Provision of Wildlife Connectivity

  • NYSDOT/Sponsor agreement -- executed within 6 months to one year of funding approval

  • Development and Design work complete in 2-3 Years

  • Construction complete in1-2 years thereafter

Federal funds management
Federal Funds Management Provision of Wildlife Connectivity

  • Project will be authorized by phase

    (No longer can all phases be authorized up front)

  • Costs incurred by project phase should be billed within 6 months of funds authorization

  • If costs are not billed within one year, funds will be withdrawn by Federal Government

Project application

Project Application Provision of Wildlife Connectivity

Workshop attendance
Workshop Attendance Provision of Wildlife Connectivity

  • Prospective Applicants must attend required workshops:

    • TEP Workshop

    • Federal Aid 101 Workshop

    • Workshops dates and locations:

    • NYSDOT Regional TEP Call Letters

    • NYSDOT TEP Website at

Application form
Application Form Provision of Wildlife Connectivity

  • Project identification

  • Sponsor information

  • Applicant information

  • Enhancement category(s) identified

  • Project costs and funding summarized

  • Required attachments

Attachments Provision of Wildlife Connectivity

  • A clear description of proposed work

  • Supporting documentation for project eligibility, description, justification

  • Benefit to public interest (public access/use)

Attachments cont
Attachments (cont.) Provision of Wildlife Connectivity

  • Project costs and funding

  • Implementation schedule

  • Evidence of support (municipal resolutions, letters, petitions, etc.)

  • Maintenance and operations plan

Project selection process

Project Selection Process Provision of Wildlife Connectivity

Project selection steps
Project Selection Steps Provision of Wildlife Connectivity

  • Step 1: NYSDOT solicits project applications

  • Step 2: Applicant and/or sponsor prepare application

  • Step 3: Applications submitted to the appropriate NYSDOT Regional TEP Coordinator

  • Step 4: Each application reviewed for eligibility by NYSDOT Region

  • Step 5: Application rated and ranked by regional NYSDOT/MPO Application Evaluation Committee.

Project selection steps1
Project Selection Steps Provision of Wildlife Connectivity

  • Step 6: Regions and NYMTC each submit one combined prioritized list and electronic

    version of applications to Main Office

  • Step 7: Main Office puts together a statewide list matching regional priorities with regional funding targets and consults with FHWA

  • Step 8: The Governor (or the NYSDOT Commissioner ) act on the recommendations and all applicants and sponsors will be notified of awards and non-awards

Project Provision of Wildlife ConnectivityDevelopment Stages

Plan identify project
Plan & Identify Project Provision of Wildlife Connectivity

  • Plan before seeking funds

  • Define project objectives (goals)

  • Projects must have:

    • Logical termini

    • Independent utility

Obtain project funding
Obtain Project Funding Provision of Wildlife Connectivity

  • Be familiar with program rules

  • Need good detailed cost estimate:

    • Prepared by experienced professional

    • Include contingencies

    • Account for inflation

    • Identify qualified Project Manager

Select hire consultant
Select & Hire Consultant Provision of Wildlife Connectivity

  • Project designed/inspected by licensed professional

  • Licensed Professional can be a municipal employee or private consultant

  • Private Consultants

    • If activities to be TEP funded, must be hired using qualifications-based selection (QBS) process

    • If activities locally funded, may hire using local process, subject to NYS Law

Execute project agreement
Execute Project Agreement Provision of Wildlife Connectivity

  • Project approved for funding

  • Project listed on TIP (if in MPO Area) and on STIP

  • Federal authorization

  • Project agreement between NYSDOT & sponsor

Design approval document
Design Approval Document Provision of Wildlife Connectivity

  • May be short for simple projects

  • Environmental requirements/coordination

  • Technical decisions

  • Public involvement (info meeting)

  • Property acquisition (if applicable)

  • Design Approval Document

Acquire property
Acquire Property Provision of Wildlife Connectivity

  • Identify existing property boundaries

  • Identify proposed acquisitions (permanent and temporary)

  • Acquire property in accordance with federal Uniform Act and NYS Eminent Domain Procedure Law (EDPL)

Prepare contract documents
Prepare Contract Documents Provision of Wildlife Connectivity

  • Final plans, specifications and bid documents

    • federal contracting language

    • federal and state wage rates

  • Cost estimate prepared by licensed professional

  • Construction Management Plan

  • ROW Clearance Certificate

  • Permits & Agreements

Bid award project
Bid & Award Project Provision of Wildlife Connectivity

  • Open and competitive

  • Widespread advertisement

  • Public bid opening

  • Consistent with bid documents

  • Award to lowest responsive & responsible bidder

    • No negotiation with bidders

    • No changes to bid documents between bid opening & award

Construct inspect project
Construct & Inspect Project Provision of Wildlife Connectivity

  • Pre-construction meeting required

    • NYSDOT needs to attend

  • Oversight of construction activities required

  • Changes in cost/scope made by change orders

    • May require NYSDOT approval

  • Final inspection

    • NYSDOT needs to be involved

Close project agreement
Close Project Agreement Provision of Wildlife Connectivity

  • Final reimbursement request

  • Final acceptance form

  • Project financial summary

  • Federal single audit

  • Final reports for civil rights/DBE

Operate maintain project
Operate & Maintain Project Provision of Wildlife Connectivity

  • Must be operated and maintained for useful life

  • If less than useful life, pay back of some or all federal funds may be necessary

  • Operation & maintenance plan may be required

References Provision of Wildlife Connectivity

  • NYSDOT’S TEP Guidebook is available at

  • National TEP guidance can be found at


Questions? Provision of Wildlife Connectivity

Thank you for your interest in the transportation enhancements program

Thank You Provision of Wildlife Connectivity for Your Interest in theTransportation Enhancements Program!