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Transportation Enhancement Program. Overview 2013 New York State Department of Transportation Joan McDonald, Commissioner. 2013 TEP Application Round. MAP-21 abolished TEP as independent program TEP folded into Transportation Alternatives TEP round to use up remaining SAFETEA-LU Funds

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Transportation enhancement program

TransportationEnhancementProgram

Overview

2013

New York State Department of Transportation

Joan McDonald, Commissioner


2013 tep application round
2013 TEP Application Round

  • MAP-21 abolished TEP as independent program

  • TEP folded into Transportation Alternatives

  • TEP round to use up remaining SAFETEA-LU Funds

  • SAFETEA-LU guidelines apply

  • $30 million available


Key dates milestones
Key Dates/Milestones

Announcement/Solicitation Letter

Applications to NYSDOT

Selection Decisions Made and Awards and Non-awards Announced

Last week of April, 2013

August 16, 2013

End of Year 2013


Nysdot tep coordinators
NYSDOT TEP Coordinators

  • Region 1 Karen Hulihan (518) 485-7734

    Wilson Moore (5180 485-5323

    Albany, Essex, Greene, Rensselaer, Saratoga, Schenectady, Warren & Washington Co.

  • Region 2 Yotin Padungtin (315) 793-2749

    Fulton, Hamilton, Herkimer, Madison, Montgomery and Oneida Counties

  • Region 3 Ike Achufusi (315) 428-4102

    Cayuga, Cortland, Onondaga, Oswego, Seneca and Tompkins Counties

  • Region 4 Steve Beauvais (585) 272-3466

    Genesee, Livingston, Monroe, Ontario, Orleans, Wayne and Wyoming Counties

  • Region 5 Gregory Szewczyk (716) 847-3614

    Cattaraugus, Chautauqua, Erie and Niagara Counties

  • Region 6 Timothy Alimossy (607) 324-8436

    Allegany, Chemung, Schuyler, Steuben, and Yates Counties


Nysdot tep coordinators1
NYSDOT TEP Coordinators

  • Region 7 Don Mattimore (315) 785-2375

    Clinton, Franklin, Jefferson, Lewis and St. Lawrence Counties

  • Region 8 Thomas Weiner (845) 431-7904

    Columbia, Dutchess, Orange, Putnam, Rockland, Ulster and Westchester Counties

  • Region 9 Mark Bowers (607) 721-8258

    Broome, Chenango, Delaware, Otsego, Schoharie, Sullivan & Tioga Counties

  • Region 10 Lanny Wexler (631) 952-6079

    Nassau and Suffolk Counties

  • Region 11 Tapas Sanyal (718) 482-6731

    Bronx, Kings, New York, Queens and Richmond Counties

    Note: E-mail addresses for all TEP Coordinators are first name, period, last name followed by @dot.ny.gov.



Must satisfy 3 criteria
Must Satisfy 3 Criteria

  • Fit into 1 of 5 Categories of Transportation Enhancements Eligible Activities

  • Relate to surface transportation

  • Provide public use



Pedestrian bicycle facilities
Pedestrian & Bicycle Facilities

  • New or reconstructed sidewalks

  • Curb ramps

  • Bike lane striping

  • Widen paved shoulders

  • Bike parking

  • Bus bicycle racks

  • Off-road non-motorized trails

  • Bike/pedestrian bridges & underpasses


Scenic or historic highway programs
Scenic or Historic Highway Programs

  • Turnouts

  • Overlooks

  • Tourist/Visitor Centers

  • Viewing areas

  • Designation signs and markers


Landscaping scenic beautification
Landscaping & Scenic Beautification

Along streets, historic highways, trails and waterfronts the following items are eligible –

  • Walkways

  • Street furniture

  • Street lighting

  • Public art

  • Gateways along highways

  • Landscaping

  • Other Streetscape improvements


Preservation/ConversionofAbandonedRailway Corridors

  • Acquiring railroad rights-of-way

  • Planning, designing and

  • constructing multi-use trails

  • Developing rail-to-trail projects


Environmental mitigation of highway runoff pollution provision of wildlife connectivity
Environmental Mitigation of Highway Runoff Pollution & Provision of Wildlife Connectivity

  • Runoff pollution studies

  • Soil erosion controls

  • Detention and sediment basins

  • River clean-ups

  • Wildlife crossings


Project must relate to surface transportation

Project Must Relate to Surface Transportation Provision of Wildlife Connectivity


Key transportation relationship criteria
Key Transportation Relationship Criteria Provision of Wildlife Connectivity

  • Serves a current or past transportation purpose

  • Proximity to highway or pedestrian/bicycle corridor

  • Enhancement of aesthetic, cultural or historic aspects of the travel experience


Project must have public use and benefit

Project Must Have Provision of Wildlife ConnectivityPublic Use and Benefit


Public use access questions
Public Use/Access Questions Provision of Wildlife Connectivity

  • What access would the public have to the project site, structure or facility? If limited, why?

  • What are the hours, days, or seasons of operation? Is the facility open enough to justify the public investment?

  • Will portions of the project site or facility be restricted to private or commercial use?


Examples of public benefits
Examples of Public Benefits Provision of Wildlife Connectivity

  • Support context-sensitive solutions and smart growth

  • Foster safety, accessibility and environmental preservation

  • Boost local economies

  • Improve the transportation experience by strengthening multi-modal systems

  • Increase partnerships between state & local agencies

  • Strengthen public role in local and state transportation planning


Roles responsibilities of sponsors applicants

Roles & Responsibilities of Provision of Wildlife ConnectivitySponsors & Applicants


Sponsor
Sponsor Provision of Wildlife Connectivity

  • Must be a governmental agency

    • County

    • City, Village or Town

    • State agency

    • State or local authority

  • Must be willing and able to take responsibility for all project development activities


Applicant
Applicant Provision of Wildlife Connectivity

  • Can be the same entity as the sponsor (e.g. county, city, village, town, state agency, authority) or a different entity (i.e., a not-for-profit organization)

  • Has a stake in the project’s funding and/or implementation


Multiple entities
Multiple Entities Provision of Wildlife Connectivity

  • Only one Sponsor for a project.

  • Sponsor/Applicant Agreement


Sponsor s responsibilities
Sponsor’s Responsibilities Provision of Wildlife Connectivity

  • State-Local Agreement

  • Paying project costs incurred up front

  • Cost overruns


Financing projects

Financing Projects Provision of Wildlife Connectivity


General information
General Information Provision of Wildlife Connectivity

  • TE Program is a reimbursement program, not a grant program

  • TE funds can be used for Design, Environmental Studies, Right of Way Acquisition, Construction & Construction Inspection


Project funding shares
Project Funding Shares Provision of Wildlife Connectivity

  • TE project funding consists of two parts

    • Federal share < 80%

    • Non-federal share > 20%

    • Contact your NYSDOT TEP Coordinator for more information about non-federal $ sources


Maximum minimum participation
Maximum & Minimum Participation Provision of Wildlife Connectivity

  • All proposed projects must have a minimum total cost of $200,000

  • The maximum federal share for any TE project is fixed at $2.5 million


Key rules
Key Rules Provision of Wildlife Connectivity

  • Projects to be delivered at same scope as approved

  • Federal funding share fixed at time of award

  • Good, detailed cost estimates essential


Project progress expectations
Project Progress Expectations Provision of Wildlife Connectivity

  • Every TE project is expected to progress through development in a reasonable time frame (i.e., complete within 5 yrs. of approval)


Project progress expectations1
Project Progress Expectations Provision of Wildlife Connectivity

  • NYSDOT/Sponsor agreement -- executed within 6 months to one year of funding approval

  • Development and Design work complete in 2-3 Years

  • Construction complete in1-2 years thereafter


Federal funds management
Federal Funds Management Provision of Wildlife Connectivity

  • Project will be authorized by phase

    (No longer can all phases be authorized up front)

  • Costs incurred by project phase should be billed within 6 months of funds authorization

  • If costs are not billed within one year, funds will be withdrawn by Federal Government


Project application

Project Application Provision of Wildlife Connectivity


Workshop attendance
Workshop Attendance Provision of Wildlife Connectivity

  • Prospective Applicants must attend required workshops:

    • TEP Workshop

    • Federal Aid 101 Workshop

    • Workshops dates and locations:

    • NYSDOT Regional TEP Call Letters

    • NYSDOT TEP Website at

      https://www.dot.ny.gov/programs/tep


Application form
Application Form Provision of Wildlife Connectivity

  • Project identification

  • Sponsor information

  • Applicant information

  • Enhancement category(s) identified

  • Project costs and funding summarized

  • Required attachments


Attachments
Attachments Provision of Wildlife Connectivity

  • A clear description of proposed work

  • Supporting documentation for project eligibility, description, justification

  • Benefit to public interest (public access/use)


Attachments cont
Attachments (cont.) Provision of Wildlife Connectivity

  • Project costs and funding

  • Implementation schedule

  • Evidence of support (municipal resolutions, letters, petitions, etc.)

  • Maintenance and operations plan


Project selection process

Project Selection Process Provision of Wildlife Connectivity


Project selection steps
Project Selection Steps Provision of Wildlife Connectivity

  • Step 1: NYSDOT solicits project applications

  • Step 2: Applicant and/or sponsor prepare application

  • Step 3: Applications submitted to the appropriate NYSDOT Regional TEP Coordinator

  • Step 4: Each application reviewed for eligibility by NYSDOT Region

  • Step 5: Application rated and ranked by regional NYSDOT/MPO Application Evaluation Committee.


Project selection steps1
Project Selection Steps Provision of Wildlife Connectivity

  • Step 6: Regions and NYMTC each submit one combined prioritized list and electronic

    version of applications to Main Office

  • Step 7: Main Office puts together a statewide list matching regional priorities with regional funding targets and consults with FHWA

  • Step 8: The Governor (or the NYSDOT Commissioner ) act on the recommendations and all applicants and sponsors will be notified of awards and non-awards


Project Provision of Wildlife ConnectivityDevelopment Stages


Plan identify project
Plan & Identify Project Provision of Wildlife Connectivity

  • Plan before seeking funds

  • Define project objectives (goals)

  • Projects must have:

    • Logical termini

    • Independent utility


Obtain project funding
Obtain Project Funding Provision of Wildlife Connectivity

  • Be familiar with program rules

  • Need good detailed cost estimate:

    • Prepared by experienced professional

    • Include contingencies

    • Account for inflation

    • Identify qualified Project Manager


Select hire consultant
Select & Hire Consultant Provision of Wildlife Connectivity

  • Project designed/inspected by licensed professional

  • Licensed Professional can be a municipal employee or private consultant

  • Private Consultants

    • If activities to be TEP funded, must be hired using qualifications-based selection (QBS) process

    • If activities locally funded, may hire using local process, subject to NYS Law


Execute project agreement
Execute Project Agreement Provision of Wildlife Connectivity

  • Project approved for funding

  • Project listed on TIP (if in MPO Area) and on STIP

  • Federal authorization

  • Project agreement between NYSDOT & sponsor


Design approval document
Design Approval Document Provision of Wildlife Connectivity

  • May be short for simple projects

  • Environmental requirements/coordination

  • Technical decisions

  • Public involvement (info meeting)

  • Property acquisition (if applicable)

  • Design Approval Document


Acquire property
Acquire Property Provision of Wildlife Connectivity

  • Identify existing property boundaries

  • Identify proposed acquisitions (permanent and temporary)

  • Acquire property in accordance with federal Uniform Act and NYS Eminent Domain Procedure Law (EDPL)


Prepare contract documents
Prepare Contract Documents Provision of Wildlife Connectivity

  • Final plans, specifications and bid documents

    • federal contracting language

    • federal and state wage rates

  • Cost estimate prepared by licensed professional

  • Construction Management Plan

  • ROW Clearance Certificate

  • Permits & Agreements


Bid award project
Bid & Award Project Provision of Wildlife Connectivity

  • Open and competitive

  • Widespread advertisement

  • Public bid opening

  • Consistent with bid documents

  • Award to lowest responsive & responsible bidder

    • No negotiation with bidders

    • No changes to bid documents between bid opening & award


Construct inspect project
Construct & Inspect Project Provision of Wildlife Connectivity

  • Pre-construction meeting required

    • NYSDOT needs to attend

  • Oversight of construction activities required

  • Changes in cost/scope made by change orders

    • May require NYSDOT approval

  • Final inspection

    • NYSDOT needs to be involved


Close project agreement
Close Project Agreement Provision of Wildlife Connectivity

  • Final reimbursement request

  • Final acceptance form

  • Project financial summary

  • Federal single audit

  • Final reports for civil rights/DBE


Operate maintain project
Operate & Maintain Project Provision of Wildlife Connectivity

  • Must be operated and maintained for useful life

  • If less than useful life, pay back of some or all federal funds may be necessary

  • Operation & maintenance plan may be required


References
References Provision of Wildlife Connectivity

  • NYSDOT’S TEP Guidebook is available at

    https://www.dot.ny.gov/programs/tep

  • National TEP guidance can be found at

    http://www.fhwa.dot.gov/environment/transportation_enhancements/


Questions

Questions? Provision of Wildlife Connectivity


Thank you for your interest in the transportation enhancements program

Thank You Provision of Wildlife Connectivity for Your Interest in theTransportation Enhancements Program!


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