Visual aids – design and type
1 / 31

Why a visual aid? - PowerPoint PPT Presentation

  • Uploaded on

Visual aids – design and type. Why a visual aid?. Save time Highlights key points Creates impact Helps the presenter Creates variety Builds interest. Type of visual. Type of visual. Equipment and Enviroment. Color Space Fonts. Font Sizes Clip Art/Photos Animations. Design Elements.

I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
Download Presentation

PowerPoint Slideshow about ' Why a visual aid?' - aleron

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

Visual aids – design and type

Why a visual aid?

Save time

Highlights key points

Creates impact

Helps the presenter

Creates variety

Builds interest

Design elements




Font Sizes

Clip Art/Photos


Design Elements

Using color
Using Color

  • Use light text on a dark background

  • Use a limitednumber ofcolors

  • Use one color for titles and another color for text

  • Use colors consistently

Using space
Using Space

  • Try to avoid large blank spaces

  • Don’t put too much material on a single slide (7 X 7)

  • Leave extra room at the edge of slides

  • Try to limit each slide to six lines of text

Choosing fonts
Choosing Fonts

  • Use fonts that are easy to read

  • Avoid distracting, decorative fonts


  • Use a limited number of fonts

  • Use fonts consistently

Font sizes
Font Sizes

  • Use font size consistently for titles, subtitles, text, etc.

  • Use a large enough font to be seen clearly

    • 44-point for titles

    • 32-point for text

54 44 3224 12

Using animations
Using Animations

  • Animations allow you to manipulate text and add motion to otherwise static material

  • Though fun, animations can be distracting and should not overpower the content of your speech

Planning your presentation
Planning Your Presentation

  • Review your speech outline

  • Identify points that can be illustrated with PowerPoint

    • definitions

    • charts

    • graphs

    • statistics, etc.

Visual aids – design and type

Introducing the visual

OK.Let’s take a look at…...

I have a transparency to show you.

The first/second/next/final slide is…

Visual aids – design and type

Meaning of the visual

This shows/illustrates/demonstrates/refer to…

This is a graph/an organigram whish shows…

As you can see,this is…

Here we can see…

Visual aids – design and type

Focusing attention

I’d like to draw your attention to…

One of the most importan aspect of this is…

At first glance it seems….but…

Visual aids – design and type

Check with the audience

Is that clear for everyone?

Is that in focus?

Can everybody see that?

Visual aids – describing charts

Describing change



To go up

To increase an increase

To rise a rise

To grow a growth

Visual aids – describing charts

Describing change


To improve an improvement

To get better an increase

To recover a recovery

To rocket a rocket

Visual aids – describing charts

Describing change



To remain stable

To level out

To reach a peak

To peak a peak

Visual aids – describing charts

Describing change



To go down

To decrease a decrease

To fall a fall

To drop a drop

Visual aids – describing charts

Describing change


To deteriorate a deterioration

To get worse

To worsen a worsening

To slump a slump

Visual aids – describing charts

Describing change


To fluctuate a fluctuation

To bottom out

To reach a low point

To hit a low a low

Visual aids – describing charts

Speed of change

Sales rose rapidly.

There was a rapid

rise in sales.

Rapid - Rapidly

Steady - Steadily

Gradual - Gradually

Slow - Slowly

Visual aids – describing charts

Degree of change

Sales rose dramatically.

There was a dramatic

rise in sales

Dramatic - Dramatically

Significant - Significantly

Moderate - Moderately

Slight - Slightly

Visual aids – describing charts










Sales rose from 3 million

to 7 million.

Sales rose by 4 million.There was an increase

of 4 million over last year.

Sales stood at 3 million

in January.

Jan 1999 Jan 2000

To stand at



An increase of…

Visual aids – design and type

Spot check - visuals

  • Are spelling and grammar

  • correct?

  • Is lettering clear?

  • Is the layout logical?

  • Are the colours compatible?

  • Does it communicate or distract?

Handling questions

Questions Asking for clarification: Perhaps posed by student

What did you mean when you said..?

Are you saying that..?

Could you go over that again,please?It wasn’t very clear for me.

Could you say a little bit more about…?

Don’t you think that…?

Handling questions

Clarify if you don’t understand

If I understand you correctly,you want to know…

You’re asking me about …. Is that right ?

Sorry , I didn’t follow / catch the question.

Could you repeat for me , please ?

In other words , you’re asking ….

Handling questions

How do you respond?

I’m afraid I can’t really answer that.

That’s not really my area / field , I’m afraid ….

I don’t have the figures with me.

I’m afraid that question goes

beyond the subject of today’s class.

I’m afraid that’s confidential.

I’m not at liberty to give you that information.

I’d be glad to discuss that with you personally after the class.

That’s a good / difficult /complex / an interesting question.

Thank you for asking that question.

I’m glad someone asked that question. It allows me to say…

Yes , I mentioned in the introduction…..

As I said / pointed out / explained earlier , …..

I think / already made it clear that..

Handling questions

Ineffective responses

Effective responses


Handling questions


  • I accept that. / That’s a fair point. /

  • I agree with what you

  • ’re saying.

  • Up to a point , I agree.


  • Well , let me ask you the same question.

  • OK.Let me ask you a question.

  • I can answer that by asking you a question.


  • Does that answer your question? / Is that OK ?

  • Is that clear now ? / Can we move on ?