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Email PowerPoint Presentation

Email

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Email

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  1. Email Computer Literacy 1 Transition Plus Services

  2. Objectives • Define email • Register for an email account • Log into email • Compose, address and send emails • Reply to emails • Forward emails

  3. Objectives • Work with email attachments • Move and delete emails • Understand basics of email etiquette • Understand securityrisks

  4. Define email Emailis ElectronicMail In this lesson, you will learn how to create and work with a Gmailemail account. Other similar email hosts include:

  5. Define email An email addresslooks like this: dawnmikkelson@technologypower.org 3dtplus@gmail.com news@kare11.com

  6. Register for an email account Go to www.gmail.com. Then, click on create an account in the upper right hand corner

  7. Register for an email account Begin filling out the formwith your first and last name

  8. Register for an email account Choose a username that is identifies who you are and is professional

  9. Usernames Your username should identifywho you are because it lets people know who is emailing them. It is also professional.

  10. Register for an email account Choose a password that combines letters, numbers and special characters Type your password again

  11. Passwords Your password should be include uppercase and lowercase letters, numbersand specialcharacters like ! * @ and # Letters, numbers and special characters are all types of characters Each website will specify how many characters and what type of characters your password must have

  12. Passwords The easiest way to remember a complicated password is to create a sentencewith it Examples: Canof7up! Iamthe#1student Whatis2+2?

  13. Register for an email account Enter your birthday and gender

  14. Register for an email account Enter your cell phone number and another email address (like your MPS email) Google needs to know these things so that they have a way to get aholdof you if you forget your password or there are problems with your account Enter your birthday and gender

  15. Register for an email account Remember CATPCHAs? Enter the words you see here Enter your birthday and gender

  16. Register for an email account Agree to the Privacy Policy and check whether you agree to personalization of advertisements. Then, click Next step. Enter your birthday and gender

  17. Log into email To log in, enter your username and password on the main page. Then, click Sign in.

  18. Compose, address and send To write a new email, click Compose.

  19. Compose, address and send To addressan email, type the email address of the person you want to send an email to. If you are sending it to more than one person, separate email addresses with commas.

  20. Compose, address and send The subjectof an email briefly states what your message is about

  21. Compose, address and send The body of an email is where you type your message When you have finished typing your email, press send

  22. Open and reply to emails When you have a newor unread email in your inbox, open it by clicking on the subject line.

  23. Open and reply to emails In Gmail, you can replyto an email by clicking either of these links

  24. Open and reply to emails Reply vs. Reply All If you click reply, you will only reply to the sender of the email. If you click reply all, you will reply to the sender of the email plus all other recipients of the email.

  25. Open and reply to emails Let’s say your teacher, Patricia, sent an email to the entire Computer Literacy 1 class. If you click reply, your message will be sent to Patricia. If you click reply all, your message will be sent to Patricia and all of your classmates.

  26. Forward emails You can also forward by clicking here and selecting Forward In Gmail, you can forward an email to another person by clicking here

  27. Email attachments An email attachment is a file you send along with an email It could be a picture, word document or any other type of file It is usually symbolized by a paperclip

  28. Email attachments Click on “attach a file” to attach a file to an email If you have received an email with an attachment, click the hyperlinkto the file to open or save it

  29. Move and delete emails To movean email to a particular folder, click on it’s checkbox and select “Move to”. Then, choose where you’d like to move the file.

  30. Move and delete emails To deletean email, select the email and click on the trash icon.

  31. Email etiquette Netiquette (internet etiquette) guidelines: Avoid typing in all capital letters Always fill in the subject line Use appropriate/professional greetings and closings when typing your message

  32. Email etiquette WHEN SOMEONE RECEIVES AN EMAIL WRITTEN IN ALL CAPITAL LETTERS, THE READER MAY THINK THE WRITER IS YELLING AT THEM, LACKS TECHNOLOGY SKILLS OR IS IMMATURE.

  33. Email etiquette You should always fill in the subject line of an email. It lets the reader know what to expect. Subjects should be meaningfuland brief.

  34. Email etiquette

  35. Security risks • Use cautionwhen opening an email from an unfamiliar source and avoid opening suspicious attachments. • Suspicious attachments could contain a computer virus(software that can harm a computer by corrupting data). • Avoid giving out personal information, especially financial information, to unfamiliar people.

  36. Junk mail and spam Spamis unsolicited commericial email sent to many people at the same time to promote products or services. Spam is also called junk mail. Some email hosts like Gmail automatically filter spam. To view your spam, click on the Spam folder.