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JOQ Overview

JOQ Overview. Problem Statement. DoD develops and maintains redundant authorization and reporting hierarchies for EBusiness applications Distribute and maintain access Consolidate reporting Currently each application hierarchy developed and maintained separately Duplicate maintenance efforts

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JOQ Overview

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  1. JOQ Overview

  2. Problem Statement • DoD develops and maintains redundant authorization and reporting hierarchies for EBusiness applications • Distribute and maintain access • Consolidate reporting • Currently each application hierarchy developed and maintained separately • Duplicate maintenance efforts • Differences in reporting – hard to compare data across sources • DODAAC widely used as an identifier, but changes not well handled by applications • Reporting of actions in FPDS-NG complicated by inability to maintain historical hierarchies • Further complicated by transition from DODAAN to DODAAC in 2004 (except DoN) and by ongoing reorganizations

  3. Example of contract chain of authority changes over contract lifecycle* Chain of Command at Award Contract transferred to Aberdeen Army Realigns Aberdeen contracting office under MEDCOM Army Realigns contracting under ASA (ALT) SECArmy SECArmy SECArmy SECArmy Chief of Staff ASA (ALT) Chief of Staff ASA (ALT) AMC ACA AMC AMC CELCMC Northern Region MEDCOM MEDCOM CECOM (W15P7T) Aberdeen (W91ZLK) Aberdeen (W91ZLK) Aberdeen (W91ZLK) Contract W15P7T-08-C-9999 And mods Modification P0xxxx changes Procuring Office Modifications Modifications And closeout *This does not imply any known or planned changes to any specific contract or agency

  4. JOQ Objectives • Common cross reference for hierarchical reporting by: • Procurement • Resource Management • Requiring organization • Aligning various authority structures (e.g DODAAC, CAGE) using OUID as a key • Control access to applications using • Standardized functional role descriptions where possible • Limited unique or system-peculiar roles • Enable mapping of EDIPI to functional role and organization authorities to facilitate access control

  5. Assumptions • Use current FPDS hierarchies as a starting point • Procurement • Command • Initial focus on roles involved in writing and modifying contracts, issuing purchase cards • Later phases to cover post-award and other processes

  6. Tasks – Phase I • Simulate OUIDs (assigning JOQIDs) for organizations issuing purchase cards • Map hierarchical relationships • Capture appropriate identifiers and tie to appropriate point in hierarchy • Simulate OUIDs for organizations using FPDS • Map hierarchical relationships • Include procurement, finance/budget, requisitioning • Capture appropriate identifiers and tie to appropriate point in OUID hierarchy • Explore how much standardization can be achieved in functional roles • PCOLS, FPDS • Map functional roles to hierarchical nodes • Develop a system interface to allow use of JOQ by other systems

  7. Outcomes • Hierarchy management • Purchase Card • eSRS • FPDS • Standardized role based access • Multiple applications • Automate infrastructure and reduce manpower resources for system administration • Enable deployment of PCOLS, resulting in smoother transition to SMARTPAY2

  8. Change Approval Process Step I: DAASC JOQ Pending Changes File with Updates and Adds (Procurement Flag) Service contacts Notified Step II: JOQ Pending Changes Service Contact reviews and verifies changes Service Contact accepts and updates changes

  9. Site Selection In AIM (or other system): Air Force Army Navy ODA Chief of Staff ASA (ATL) AMC ATEC MEDCOM NGB SMDC COE CENTCOM Gulf Region Great Lakes & Ohio River Mississippi Valley North Atlantic Northwestern Other Pacific Ocean South Atlantic South Pacific Southwestern Central (W917B) Contracting Office (W916QW) Southern (W917BK) Northern District (W917BE) Where am I?

  10. “Can’t Find Home” Process Querying System: AIMS JOQ Location Finder Notification Capture Name, Contact, Service, and Description Service Rep Notified Service Representative: JOQ Updates Hierarchy Or Provides Person with correct location Researches Issue

  11. User Access is through systems P U R C H A S E C A R D Joint Organization Query Logical Architecture Increment 1 Data Mining DAASC Procurement Indicator/DODAAC SA History Tables JOQ AIM SA Future • DoDAAC to AOPC • JOQID • Identifies 5 (Army/AF) or 6 (Navy) levels; • PCard unique link to banks OUID • OUID • JOQ ID • DoDAAC • UIC • Ordering Codes • Organization • Name • + Name Alias OUID OUID OUID Emma Active, Inactive, Closed * Existing GEX Map/Feed SA= Service Administrator Access

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