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Archivists’ Toolkit Collaboration

Archivists’ Toolkit Collaboration. Kathryn Lybarger December 1, 2010. Archival Collections at UK. Goals: Provide access. Public access to detailed collection information Access alongside other library materials Centralized access for UK archivists/librarians.

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Archivists’ Toolkit Collaboration

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  1. Archivists’ Toolkit Collaboration Kathryn Lybarger December 1, 2010

  2. Archival Collections at UK

  3. Goals: Provide access Public access to detailed collection information Access alongside other library materials Centralized access for UK archivists/librarians

  4. Specific goal: Finding aid in KDL

  5. Goals: Provide access Public access to detailed collection information Access alongside other library materials Centralized access for UK archivists/librarians

  6. Specific goal: Catalog (Infokat) access

  7. Catalog record

  8. Goals: Provide access Public access to detailed collection information Access alongside other library materials Centralized access for UK archivists/librarians

  9. Archivists’ Toolkit Archival data management system Free, open-source “for archivists by archivists”

  10. Output from Archivists’ Toolkit

  11. Input to Archivists’ Toolkit

  12. Resource form

  13. Names headings

  14. Name heading

  15. Standards • Describing Archives: A Content Standard (DACS) • Archival description • Name headings • Library of Congress Subject Headings (LCSH) • Subject headings

  16. Authority Control Use one unique term per specific subject Completeness – find all material on one subject Disambiguate – find ONLY material on that subject

  17. Subject heading list

  18. Differences in formatting • Lexington (Ky.) • Lexington, Kentucky • Lexington, KY • Picky spacing and punctuation: • How many hyphens? • Spaces between hyphens and words? • Ending with punctuation?

  19. Typos Coal miner’s spouses should be Coal miners’ spouses

  20. Improper LCSH History—Kentucky  Kentucky—History Agriculture—Social conditions  Agriculture—Social aspects Voyages and travels—Kentucky  Kentucky—Description and travel

  21. Ambiguous heading: Coral Sea Coral Sea ? (the sea) Coral Sea (Aircraft carrier) ? Coral Sea, Battle of the, 1942. ?

  22. Ambiguous headings: Casablanca Casablanca (Aircraft carrier) ? Casablanca (Chile) ? Casablanca (Morocco) ? Casablanca (Motion picture) ? …

  23. Sometimes LCSH is not appropriate • Cyanotypes  Blueprints? • Court day  Festivals—Kentucky— Mount Sterling ? • Combat fatigue  • Post-traumatic stress disorder ? • War neuroses ?

  24. Status Postcard collection Gems of Kentucky Scenery 1400 collections 15000 names/subject headings 2 collections exported, now in OCLC and Voyager

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