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Enhancing Coordination and Communication in Project Procedures

In this training presentation, we will explore the critical processes and strategies to improve coordination and communication within our project teams. Attendees will learn how effective communication impacts project success and understand the roles of various stakeholders. The session will cover key objectives such as the benefits of streamlined procedures, historical context, and industry directions. By adhering to presentation guidelines, we will engage in case studies and discussions to foster dialogue and understanding. Please prepare by reviewing provided materials ahead of our scheduled date.

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Enhancing Coordination and Communication in Project Procedures

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Presentation Transcript

  1. CAM Training Division: (“Division 1”, “Procedures” or “Technical”) Topic: (One of about 20 which will be covered) Prepared by: (your name here) Date: (scheduled date)

  2. About 1 week before your presentation: • Tell students what materials you want them to bring, if any: • Text • Materials • Other • Tell students if there is prework for your presentation: • Read: • Other:

  3. Presentation Rules of Thumb Aim for a total presentation of 20-30 minutes Try to use the “rule of sixes”, which is: • No more than 6 objectives per presentation • No more than 6 bullets per slide • No more than 6 words per bullet Stick with a simple structure: • Tell ‘em what you’re going to tell ‘em, tell ‘em, tell ‘em what you told ‘em

  4. Topic Objectives & Outline • Benefits of doing this right… • How this fits into our business... • First objective… • Second objective, etc… • Communication & Coordination • Option: Case Study of topic… • Option: Discussion of topic… • Option: Question & Answer Session • Resources for additional study

  5. Value of this presentation “If we do (this topic) well, here are some real benefits” • Benefits to CAMs… • Benefits to our customers… • Benefits to our organization...

  6. Context of Topic Here’s how this topic fits into the context of our business • “This is the contract about…” “This is how you…” “This is how the widget works…” • How topic fits in construction process. • History, and Industry direction...

  7. First Objective • Organizing sentence or idea • Point • Point • Point • Example (Use different graphical features of PowerPoint as appropriate)

  8. Second Objective • Organizing sentence or idea • Point • Point • Point • Example (Use different graphical features of PowerPoint as appropriate)

  9. Third Objective, etc. • Organizing sentence or idea • Point • Point • Example (possibly use one of our many digital cameras to take photos)

  10. (Example of graphical slide)

  11. Objective: Coordination and Communication • Almost every activity we do involves others. Determine who else is involved with the issues of this topic… • Hospital (or Academic) • Utilities • Auxiliary Services • EH&S • Related Clients

  12. Discussion 1: (discussion title) • Discussion situation/background • Discussion specifics • Discussion procedure

  13. Case Study • Background • Issue • Issue • Issue • Discussion Topic or Lesson Learned

  14. Questions...

  15. To learn more... (Additional Resources) • Books • Articles • Websites • Standards • Trade Groups • Experts

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