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ClinConnect Training. <Trainers name(s)>. Welcome. Today’s Agenda. Welcome and introduction Orientations Event windows Manage Window Reporting Go Live preparation Wrap. Learning outcomes. At the end of ClinConnect training, you should be able to:

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clinconnect training

ClinConnect Training

<Trainers name(s)>

welcome
Welcome

Health Services / Education Provider Training v1

today s agenda
Today’s Agenda
  • Welcome and introduction
  • Orientations
  • Event windows
  • Manage Window
  • Reporting
  • Go Live preparation
  • Wrap

Health Services / Education Provider Training v1

learning outcomes
Learning outcomes
  • At the end of ClinConnect training, you should be able to:
    • Describe the role of ClinConnect in the work you do
    • Logon to ClinConnect
    • Use ClinConnect Search to find required records
    • Use ClinConnect to perform at least 3 of the key tasks associated with your role
    • Describe 2 sources of help or support

More specific goals in some modules

Health Services / Education Provider Training v1

breaking the ice
Breaking the ice

Health Services / Education Provider Training v1

what why how who when
OrientationWhat, why, how, who, when

Health Services / Education Provider Training v1

what is clinconnect
What Is ClinConnect?
  • ClinConnect is a coordinated approach to managing clinical placements in NSW Health facilities that combines technology, people and processes It comprises:
    • A web-based application, ClinConnect, which is used by health services and education providers to book and manage clinical placements in NSW Health facilities
    • A common approach to organising placements across 14 health professions which recognises that health services and education providers are “Partnering for clinical placements”

Health Services / Education Provider Training v1

why are we doing this
Why are we doing this?
  • Significant growth in clinical placements is needed to meet future workforce.
  • Health Workforce Australia (HWA) is funding:
    • Interdisciplinary Clinical Training Networks to enable strategic planning between health (public/private) & education
    • Clinical Training Placement enhancement initiatives
    • Annual data reporting requirement
  • Provide transparency, efficiency and a consistent approach
  • Improving governance

Health Services / Education Provider Training v1

objectives of the system
Objectives of the System
  • A single portal for clinical placements in the following disciplines*:

* Other disciplines will continue their placement process and will be added in next phase

  • It aims to:
    • Enhance visibility and efficient utilisation of clinical placements
    • Provide greater transparency and fairness in clinical placements
    • Reduce workload of the coordination of clinical placements
    • Enable reporting by Health Services, Education providers
    • Streamline recording of student compliance checks
key concepts and terms
Key concepts and terms

Health Services / Education Provider Training v1

key concepts windows and roles
Key concepts – Windows and roles

Legend

Health Services

Education Provider

Health Services / Education Provider Training v1

key concepts profiles
Key Concepts - Profiles
  • Health Service
      • Facility
        • Unit
  • Education Provider
      • Discipline

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event windows
Event windows

Legend

Review Capacity

Request placements

Accept placements offers

Approve placements requests

Manage

Health Services

Education Provider

  • Events must be actioned within a set time period – a ClinConnect event ‘window’
  • Together, a complete set of event windows is a ClinConnect cycle

Health Services / Education Provider Training v1

the clinconnect timeline
The ClinConnect Timeline

ClinConnect timeline 2

ClinConnect timeline 1

manage placements window

event booking windows

R R Ap Ac

clinical placement cycle 1

clinical placement cycle 2

round 2

round 1

Jan-Jun 2013

Jul-Dec 2013

Health Services / Education Provider Training v1

clinconnect medicine
ClinConnect – medicine
  • The specific functions that medicine will use in ClinConnect are:
    • Create “Accepted Placements” within the system
    • Upload students and verify student compliance status
    • Assign students to accepted placements
    • Record attendance of students
  • ClinConnect will not be used to book clinical placements for medicine.
  • ClinConnect will be used to record clinical placement activity and student details
    • Units for medicine are broad and mainly refer to the speciality – Emergency & Critical Care; Medicine; Surgery; Psychiatry; Obstetrics & Gynaecology; Paediatrics/Child &Adolescent
    • There is also a Unit for Tutor (e.g. skills based learning); Print Term and Research

Health Services / Education Provider Training v1

using clinconnect
Using ClinConnect

Health Services / Education Provider Training v1

logon select application
Logon > select application

emailaddress@dom.au

          

Coordinator or delegate

Health Services / Education Provider Training v1

first screen
First screen

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the dashboard
The Dashboard

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menus health services
Menus – Health Services

Health Services / Education Provider Training v1

menus education provider
Menus – Education Provider

Health Services / Education Provider Training v1

finding information profiles example
Finding information – profiles example

Health Services / Education Provider Training v1

unit profile view
Unit profile view

Health Services / Education Provider Training v1

finding information placements example ep
Finding information – placements example (EP)

Health Services / Education Provider Training v1

finding information placements example hs
Finding information – placements example (HS)

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search results screen parts
Search results – screen parts

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hover for more information
‘Hover’ for more information

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slide29

exploration time!

Log on or re-enter passwords, then free reign to explore – perhaps:

change disciplines / explore menus / view screens / search and view facility profiles, look at tabs / review unit profiles / search some more / check out the hovers

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break
Break

Health Services / Education Provider Training v1

clin connect event types
Overview of ClinConnect event types

Health Services / Education Provider Training v1

window 1 review unit profile information
Window 1 Review Unit Profile Information

Add screenshot of unit profile

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search in more depth
Event Windows‘Search’ in more depth

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search criteria
Search criteria

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searching placements
Searching placements
  • Dates
    • If ‘Full Time M→F’ checked,
      • search results will be displayed as a default Monday to Friday, regardless of search date entered.
      • search results will not display available part weeks.
    • If ‘Full Time M→F’ is not checked, search results will show all availability, including part weeks and full weeks. Days available are displayed in the hover information

Health Services / Education Provider Training v1

request placements
Request placements

Health Services / Education Provider Training v1

placement information hover
Placement Information - Hover

Health Services / Education Provider Training v1

column picker
Column Picker

Health Services / Education Provider Training v1

request placements1
Request placements

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edit request
Edit Request

Health Services / Education Provider Training v1

practise requests
Practise: Requests

Scenario 3: Edit a Submitted Request

You are reviewing the placements that you have requested and notice that you have requested the wrong date range for Social Work ‘BSW Final’ placements where Health is providing the supervision. You must edit the original request so that the date range is between XX – XX.

  • Scenario 1: Submit Request in bulk
  • The request window has opened and your role is to submit requests for your University for Diagnostic Radiography. You will start requesting for 4th Year students (UG4) and you want all the students to have experience in the specialty ‘CT’. The placement block must be 3 weeks in duration within XX date range, Monday to Friday (full time). Health will provide the supervision. You need to find placements for multiple students.
  • Scenario 2: Submit a Part Time Request using the Pop-Up
  • The request window has opened and your role is to submit requests for your University for Dentistry. The 3rd Year students (Dent3) require a placement in the ‘General Dentistry’ stream. To meet the students’ study commitments you must book placements in either AM or PM shifts on a Thursday for 3 consecutive weeks within XX date range. Education will provide the supervision (note that this must be specified in the search criteria and you must commit to providing a suitably qualified supervisor by choosing ‘yes’ under ‘EP Supervisor meets clinical supervision requirements’. You need to find placements 2 students.

Health Services / Education Provider Training v1

visual cues
Visual cues

*

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approve placements
Approve placements

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approve placements edit
Approve Placements: Edit

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practise approve
Practise Approve
  • 1: Approve Requests in bulk
    • As the OT clinical educator your role includes approving requests made by education providers for OT placements. The approve window is open and you are to approve placements across all Units for XX facility for the XX Education Provider. As agreed with the team, you will give priority to approving students in the later years of their course.
  • 3 Not Approved
    • As the OT clinical placement coordinator you are reviewing the requests for placements for your Unit. You notice that there have been requests made for a period when your Unit will be short staffed as a number of staff will be attending a conference. You need to ‘not approve’ the requests over this period.
  • 2: Modify and Approve
    • The approve window has opened for Cycle Jan – Jun 2013. You are a Psychologist who had indicated capacity to take a student during this time however you will be on maternity leave. A university has requested a placement with you during the time you’ll be on leave. Rather than not approving the placement, you discuss whether a colleague is able to take the student instead. The colleague has agreed and you are required to move the requested placement to your colleague.
  • 4: Change Not Approved to Approved
    • You are reviewing the placements that you have approved and not approved for Psychology in the Approve Window and notice that for one of the placements that you had intended to approve, is incorrectly submitted as ‘not approved’. You must edit the not approved placement so that it is now approved.

Health Services / Education Provider Training v1

accept placements
Accept placements

Health Services / Education Provider Training v1

accept edit
Accept - Edit

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accept practise
Accept: Practise
  • 1: Accept Approved Requests in bulk
    • You are the clinical coordinator at XX University for Nursing and have just searched for the approved placements using the tabular view export. You have analysed the data to determine which approved placements you will accept. You identify 2 approved placements at XX facility for XX student category and stream to be accepted.
  • 2: Accept less than the number of approved placements in-line
    • You are reviewing the approved requests and wish to reduce the number of approved students for a particular request.
  • 3: Add a comment and attachment using the Pop-Up while accepting an approved placement
    • The accept window has opened for Physiotherapy. You are in the process of accepting placements. You wish to attach a document to your accepted placements and add a comment.
  • 4: Change a Declined Request to Accepted
    • You are reviewing the placements that you have accepted and declined for Physiotherapy in the Accept Window and notice that for one of the placements that you had intended to accept, is incorrectly submitted as ‘declined’. You must edit the declined placement so that it is now accepted

Health Services / Education Provider Training v1

lunch
Lunch

Health Services / Education Provider Training v1

the student module
Manage windowThe Student Module

Health Services / Education Provider Training v1

adding a student
Adding a student

Health Services / Education Provider Training v1

bulk uploads download template
Bulk uploads: Download template

Health Services / Education Provider Training v1

sample template
Sample template

Health Services / Education Provider Training v1

bulk uploads uploading a template
Bulk uploads: Uploading a template

Health Services / Education Provider Training v1

upload student template
Upload Student Template

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slide56

Student Verification

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assign students to placement search
Assign Students to Placement - Search

Health Services / Education Provider Training v1

assign students
Assign Students

Health Services / Education Provider Training v1

assign student template
Assign Student Template

Health Services / Education Provider Training v1

upload validation and success
Upload: validation and success

Health Services / Education Provider Training v1

attendance commenced placement
Attendance: Commenced Placement

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attendance daily
Attendance: Daily

Health Services / Education Provider Training v1

changes cancellations creating placements by exception
Manage windowChanges, cancellations, creating placements by exception

Health Services / Education Provider Training v1

changed assigned student
Changed Assigned Student

Health Services / Education Provider Training v1

cancel placements
Cancel placements

Health Services / Education Provider Training v1

create placement by exception
Create placement by exception

Health Services / Education Provider Training v1

break1
Break

Health Services / Education Provider Training v1

reporting and printing
Reporting and printing

Health Services / Education Provider Training v1

reports filters and groups
Reports – Filters and Groups

Health Services / Education Provider Training v1

reports
Reports

Health Services / Education Provider Training v1

sample profile report unit
Sample profile report - Unit

Health Services / Education Provider Training v1

slide72
p2

Health Services / Education Provider Training v1

report tools
report tools

Health Services / Education Provider Training v1

more report tools
more report tools

available reports

Health Services / Education Provider Training v1

reporting export from placement views
Reporting: export from placement views

Health Services / Education Provider Training v1

csv raw data
CSV - raw data

Health Services / Education Provider Training v1

csv to excel example
CSV to Excel example

Health Services / Education Provider Training v1

go live
Go Live

Health Services / Education Provider Training v1

clinconnect timeline for 2013 placements
ClinConnect Timeline for 2013 placements

Health Services / Education Provider Training v1