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Superintendent’s Budget Briefing to School Board and Board of Supervisors

Superintendent’s Budget Briefing to School Board and Board of Supervisors. Rappahannock County Public Schools March 16, 2011. Our Theme… Relationships Matter. Office of the Superintendent Rappahannock County Public Schools. Things are Tough All Over…. And Getting Tougher!.

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Superintendent’s Budget Briefing to School Board and Board of Supervisors

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  1. Superintendent’s Budget Briefing to School Board and Board of Supervisors Rappahannock County Public Schools March 16, 2011 Office of the Superintendent Rappahannock County Public Schools

  2. Our Theme…Relationships Matter Office of the Superintendent Rappahannock County Public Schools

  3. Things are Tough All Over…

  4. And Getting Tougher! Office of the Superintendent Rappahannock County Public Schools

  5. Reflecting on Successes • Office of the Superintendent • Rappahannock County Public Schools

  6. Reflecting on Successes • All schools “Fully Accredited” seven years in a row • Increased SOL percentage pass rates in most subjects • Numerous technology upgrades/initiatives • Multiple students award winners in a multitude of categories • Nationally recognized yearbook • Office of the Superintendent • Rappahannock County Public Schools

  7. Reflecting on Successescontinued • High graduation rate • RCHS Band designated Virginia Honor Band • Highly Qualified staff • Demonstrated ability to attract and retain highly qualified staff • Safe, clean buildings and grounds Office of the Superintendent Rappahannock County Public Schools

  8. Methods of Accomplishment • Hard working and dedicated staff • Small class sizes and services to students • Early interventions • Curriculum alignment work • Professional development to refine teaching strategies • Ongoing assessment of student achievement • Effective uses of instructional technology Office of the Superintendent Rappahannock County Public Schools

  9. FY ’12 Budget Goals • Office of the Superintendent • Rappahannock County Public Schools

  10. FY ’12 Budget Goals • Programs and services for students • “Can Do” and alternative education • Dual enrollment classes • Enrichment Opportunities • Rigor, Relevance and Relationships • Competitive salaries and benefits • Meeting federal and state program and staffing requirements • Upgrading support services, equipment and facilities • Enhanced public and community relations

  11. Factors to Consider • CIP • Benefits (Absorb 100% of increases or not) • Staff Pay Increases • School Board Goals • SOQs • Public Comment Office of the Superintendent Rappahannock County Public Schools

  12. Factors to Consider • LCI • State Revenues • Politics (Federal, State and Local) • Budget of Need • Historical Context • Level Funding, Budget Reduction, Budget Increase Office of the Superintendent Rappahannock County Public Schools

  13. Budget Challenges • Projecting student enrollment • 2007-08 budget based on 995 ADM ($12,096,934.00) • 2008-09 budget based on 902 ADM ($11,813,799.00) • 2009-10 budget based on 902 ADM ($11,602,017.00) • 2010-11 budget based on 917 ADM ($11,592,166.00) • 2011-12 budget based on 920 ADM ($11,680,766.00) • Office of the Superintendent • Rappahannock County Public Schools

  14. Budget Challenges • Reductions not always possible • in some areas • State funds targeted to specific areas • No state funds for teacher raises • How will economy affect expenditures (i.e. rising prices of gas and fuel oil and state funding) • Office of the Superintendent • Rappahannock County Public Schools

  15. Budget Unknowns • State funding • Federal funding • Employee health insurance increase (Budgeted at 15%) • Office of the Superintendent • Rappahannock County Public Schools

  16. Proposed Budget Based on… • Projected enrollment of 920 students • Governor’s initial budget proposal 12.17.10 / Senate version TBD • Office of the Superintendent • Rappahannock County Public Schools

  17. Primary Areas of Emphasis • Salaries • “Can-Do” students • Dual-enrollment • Enrichment opportunities • CIP • Communications and software • Office of the Superintendent • Rappahannock County Public Schools

  18. Primary Areas of Emphasis • Salaries • Goal: Continue to attract and retain highly qualified personnel in all categories • Teachers • Administrators • Support staff • Office of the Superintendent • Rappahannock County Public Schools

  19. Primary Areas of Emphasis • Instruction • Establish culture “Can Do” students and staff • More rigorous education programs for all students • Transition programs ninth grade “Can Do” students • Reading specialists in each school • Not included Office of the Superintendent Rappahannock County Public Schools

  20. Primary Areas of Emphasis • Instruction continued… • Dual enrollment and more rigorous on-line courses - Implement Pre- AP Program • AP Training for all RCHS Teachers • ASP Partnership with Headwaters • Reading and Math focus • Program Evaluations • Rigor, Relevance and Relationships Office of the Superintendent Rappahannock County Public Schools

  21. Primary Areas of Emphasis • Transportation • Fuel Costs (Unknown) • Staff Development Days (2) (New) • Used Dump Truck (New)(Delete) • Communications and Software • Additions (Laptops for Teachers, Smart Devices for Administrators) (New) • Upgrades (Phone system) (New) Office of the Superintendent Rappahannock County Public Schools

  22. Primary Areas of Emphasis • Facilities • Approved by Energy Committee • School Board Ratification • County Administrator to discuss funding specifics • $150K added to school division debt service over 10 years to pay for loan • Office of the Superintendent • Rappahannock County Public Schools

  23. Personnel Additions • Director of Instruction/HR/Staff Development • Instructional Coordinator • Administrative Assistant RCES • HR Generalist/Grant Writer • Volunteer Coordinator/Office Aide • Bus Driver (Amissville Route) (All positions listed above were accounted for in 2010-2011) Office of the Superintendent Rappahannock County Public Schools

  24. Personnel Reductions • Assistant Superintendent for Instruction and Personnel • Assistant Principal (RCES) • Athletic Director (Put Back In) (ASI and AP accounted for in 2010-2011 budget) • Office of the Superintendent • Rappahannock County Public Schools

  25. Salaries and Benefits • Options • Staff salary • Step increase • Bonus • Average 1.5% between step (minimum net effect) • Salary increase represents incurring future obligation • Bonus will represent significantly more “take home” • VRS affected by salary or step increases but not by bonus • Note: Scales will be adjusted for step experience Office of the Superintendent Rappahannock County Public Schools

  26. Employee Bonus Option • $500.00 Stipend 168 employees 500.00 $29,043.75 (FEJF) X168 $61,382.25 (LF) $84,000.00 (Costs) $ 6,426.00 (FICA) $90,426.00 (Total Costs) • Office of the Superintendent • Rappahannock County Public Schools

  27. Employee Health Ins. • Recommend School Division Absorb Employee Increase • Employee Health Insurance • Budgeted for 15% increase ($291,165.00) • 11% Increase ($230,565.00) • 8% increase (179,852.00) • Final 9.4% ($216,051.00) • Office of the Superintendent • Rappahannock County Public Schools

  28. Virginia Retirement System • Recommend School Division Absorb VRS increase • VRS • Budgeted for increase from 8.93% to 10.16% ($10,694.00) • Office of the Superintendent • Rappahannock County Public Schools

  29. Projected Revenues • Office of the Superintendent • Rappahannock County Public Schools

  30. Expenditures Office of the Superintendent Rappahannock County Public Schools

  31. County Funds • 2007-08 $8,288,389.00 • 2008-09 $8,509,098.00 • 2009-10 $8,509,098.00 • 2010-11 $8,509,098.00 • 2011-12 $8,509,098.00 • Office of the Superintendent • Rappahannock County Public Schools

  32. Proposed FY ’12 School Budget • $11,680,766.00 • FY ’11 to FY ‘12 increase .76% Note: Difference is a result of increased state and federal revenues • Office of the Superintendent • Rappahannock County Public Schools

  33. Out of Balanceas of February 8, 2011 • Revenue $11,680,766.00 • Expenditures $11,860,828.00 Total Difference ($ 180,062.00)

  34. Budget Additions as of March 1, 2011 • RCHS SPED Aide $31,061.00 • Anthem Coverage (due to employee change) $ 7,325.00 Total Increase $38,386.00 • Office of the Superintendent • Rappahannock County Public Schools

  35. Out of Balanceas of March 1, 2011 • Revenue $11,680,766.00 • Expenditures $11,899,214.00 Total Difference ($ 218,448.00) • Office of the Superintendent • Rappahannock County Public Schools

  36. Budget ReductionsMarch 1, 2011 • HVAC Position • $ 34,210.00 • Transferred to County • Actual Anthem Rates • $ 75,114.00 (Difference realized between 15% budgeted and 9.4% actual) Total Reductions $109,324.00 • Office of the Superintendent • Rappahannock County Public Schools

  37. AdjustedOut of Balanceas of March 1, 2011 • Total Revenue $ 11,680,766.00 • Total Expenditures $ 11, 789,890.00 Total Difference $ (109,124.00) • Office of the Superintendent • Rappahannock County Public Schools

  38. Revenue IncreaseMarch 4, 2011 • Increase in State Funding $16,966.00 • Office of the Superintendent • Rappahannock County Public Schools

  39. AdjustedOut of Balanceas of March 4, 2011 Total Revenues $ 11,697,732.00 Total Expenditures $ 11,789,890.00 Total Difference ($92,158.00) • Office of the Superintendent • Rappahannock County Public Schools

  40. Budget ReductionsMarch 8, 2011 • Eliminate dump truck $ 15,000.00 • Reduce technology budget 20,000.00 • Retiree salary savings 15,000.00 • Reduce telephone expenses 20,000.00 • Reduce textbooks 22,158.00 Total Reductions $92,158.00 • Office of the Superintendent • Rappahannock County Public Schools

  41. Balanced Budgetas of March 8, 2011 Total Revenues $ 11,697,732.00 Total Expenditures $ 11,697,732.00 Total Difference $00.00 • Office of the Superintendent • Rappahannock County Public Schools

  42. OutliersandUnknowns • Office of the Superintendent • Rappahannock County Public Schools

  43. ADM as of March 16, 2011 • RCHS 382 • RCES 545 Total Division 927 (Could realize additional revenue of $23,312.00) FY 11 Budget based on 917 FY 12 Budget based on 920

  44. Governor’s Signature • Anticipated date is April 8, 2011 • Possible $52,781.51deficit depending on version of VRS approved • Office of the Superintendent • Rappahannock County Public Schools

  45. The FY ’12 budget is still… a work in progress. ▪ Board actions ▪ Updated revenues ▪ Refinements to expenditures • Office of the Superintendent • Rappahannock County Public Schools

  46. Next Steps • This evening: • Presentation of Proposed Budget to School Board and Board of Supervisors • Public Comment • Boards Discussion • School Board Budget Work Session • Office of the Superintendent • Rappahannock County Public Schools

  47. Next Steps • School Board Budget Work Session for public comment, possible revisions and/or approval • School Board adopts budget • Submit adopted budget to Board of Supervisors March 31, 2011 Office of the Superintendent Rappahannock County Public Schools

  48. School budgets are about…. Students and staff and the school community… Because…….Relationships Truly Matter • Office of the Superintendent • Rappahannock County Public Schools

  49. Even the Light at the end of the tunnel may be a train headed your way! Office of the Superintendent Rappahannock County Public Schools

  50. Questions andComments Office of the Superintendent Rappahannock County Public Schools

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