EMERGENCY SUPPORT FUNCTION 6 - MASS CARE & EMERGENCY ASSISTANCE

1. EMERGENCY SUPPORT FUNCTION 6 - MASS CARE & EMERGENCY ASSISTANCE “Training for incoming EMAC personnel” A Self Study Course 1

2. Course Modules • Module 1 – ESF 6 in the State Plan • Module 2 – ESF 6 procedures • Module 3 – Position Task Books • Module 4 – EOC Message System 2

3. Module 4 Online Tutorial Reference: ESF 6 2011 EMC New Mission Guide 3

4. Comprehensive Preparedness Guide (CPG) 101 Version 2.0 - Developing and maintaining State, Territorial, Tribal and Local emergency plans, November 2010, FEMA The ESF 6 CEMP Annexdescribes “the framework through which a jurisdiction’s departments and agencies, the private sector, not-for-profit and voluntary organizations, and other NGOs coordinate and execute the common emergency management strategies. The actions described in the Support Annexes apply to nearly every type of emergency. Each Support Annex identifies a coordinating agency and cooperating agencies. In some instances, two departments or agencies share coordinating agency responsibilities.”Source:CPG 101 ESF 6 CEMP Annex ESF 6 SOG “Standard operating procedures or operating manuals are complete reference documents that provide the purpose, authorities, duration, and details for the preferred method for performing a single function or a number of interrelated functions in a uniform manner.” Source: CPG 101 ESF 6 Position Task Books Position Task Books describe and identify all the basic tasks a person holding the position should be able to perform properly. Source: NIMS Qualifications Process Guide ESF 6 Job Aids “Job aids are checklists or other materials that help users perform a task.”Source: CPG 101

5. Module 4 Finding and logging into the EM Constellation database. 5

6. Student instructions • Follow the instructions on the slides to log in to the software. • Take the online tutorials and read the Help information. • Complete a mission request and information message as instructed. 6

7. Go to www.floridadisaster.org Click on “EM Community” 7

8. Click on “EOC Level” 8

9. In a real event, click on “EMC Constellation” During training, click on “EMC Test” Don’t confuse the two! Make sure you are in the right database. 9

10. Username: ESF Training Password: if you have not received the training password, ask the ESF 6 EMAC Coordinator 10

11. Module 4 Exploring the “Help” tab. 11

12. Click on “Help” tab

13. Click on “Online tutorial” 13

14. Work through each of the Web training modules. 14

15. Click on “Standard Operating Procedures” 15

16. Click on each box to get an understanding of the different procedures. Click on Home to return to this page 16

17. Click on “Quick Guide” 17

18. Review helpful quick tips to EMC. 18

19. Module 4 How to enter a new mission. 19

20. Click on “Incidents” tab

21. Click on “ESF 6 Training” incident 21

22. Click on “Missions” tab When ready to enter a new mission, click on “New Mission”

23. Sample ESF 6 request for resources - SANPAC WHO requests WHAT for WHICH County Enter date 30 days from today Click on Orange triangle to reveal entry fields: enter name and contact info of whoever instructed you to enter the mission 23

24. Sample ESF 6 request for resources – SANPAC (continued) Click on Orange triangle to reveal entry fields: enter delivery address information Enter name and contact information of person at the delivery address 24

25. Sample ESF 6 request for resources – SANPAC (continued) Click on “Save” button to complete request 25

26. Module 4 Practical work in entering new missions. 26

27. Open the sample kitchen locations spreadsheet 27

28. Student assignment • Select one of the kitchen locations on the spreadsheet • Prepare four mission requests for the following resources for your selected location: • Water • Ice • Sanitation package • Kitchen support package 28

29. Examples of these mission requests • Missions 1 – 4 in the “ESF 6 Training” incident are examples of how to enter these requests: • Mission1 –sanitation package • Mission 2 – bottled water • Mission 3 – kitchen support package • Mission 4 – bagged ice • Compare your mission requests to these to see if they are correct. 29

30. Module 4 Enter an information message. Respond to an information message. Attach a file to a message. 30

31. Student assignment • Enter a new Meal Count report information message • Create a response to that message • Attach the “Sample Meal Count Report” file to that response 31

32. Click on “Info” tab

33. Select “General Information” for Type of Message.

34. Add “Meal Count Report” to the Subject line.

35. Enter the message.

36. Enter contact information and then press the “Save” button.

37. Student assignment • Enter a new Meal Count report information message. • Create a response to that message • Attach the “Sample Meal Count Report” file to that response 37

38. Click on “respond” to the information message you just entered.

39. Enter: “ESF 6 Meal Count Report for [previous day’s date]” in the Subject line.

40. Student assignment • Enter a new Meal Count report information message. • Create a response to that message • Attach the “Sample Meal Count Report” file to that response 40

41. Sample meal count report 41

42. 2) Select file 1) Click on “Browse” 42

43. Click on “Save” 43

44. Module 4 Summary • You should know how to access EMC online. • You should know how to navigate the different EMC tabs. • You should know how to enter a new mission request and information message. • You should know how to update an information request and enter an attachment. 44

45. You are done! • You have completed your ESF 6 self-study course 45