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Microsoft Publisher 2000 Publishing Software Before You Start What is the purpose? Define you audience Friends, clients, mass audience Define your look Causal, elegant, businesslike Define your goals What do I want to say Define your tone Informational, urgent, fun, bold

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microsoft publisher 2000

Microsoft Publisher 2000

Publishing Software

what is the purpose
What is the purpose?
  • Define you audience
    • Friends, clients, mass audience
  • Define your look
    • Causal, elegant, businesslike
  • Define your goals
    • What do I want to say
  • Define your tone
    • Informational, urgent, fun, bold
what are your tools
What are your tools?
  • How good is your printer?
    • DPI?
    • Color capable?
    • Outside printer?
  • How good is your paper?
    • How much are you willing to spend?
    • Detailed graphics need good paper
look for examples
Look for examples
  • Look for effective presentations, ads, handouts
  • Keep a file of styles you like
  • Be careful of proprietary designs
    • Publisher designs are fine
  • Play with existing designs to create your own designs
  • Keep it simple
    • Simple graphics: Start button for Microsoft, Nike
    • Simple text: short sentences, bite sized chunks
  • Keep it specific
    • Don’t try to reach everyone
    • Target your audience, then talk to it
be consistent
Be consistent
  • Use same family of fonts
    • Sans serif for headings (good for bold impact)
    • Serif for body text (serifs move the eye to next letter)
  • Same margins, spacing between elements
  • Repeated elements--page numbers, headers, footers--in same place, same size
  • Use graphics as punctuation
  • Emphasize what’s important
  • One dominant visual element per page, or 2-page spread
    • A headline
    • One large picture, or group of smaller pictures
    • Drop caps, pull quotes
what is publisher
What is Publisher?
  • Desktop publishing software
  • Combines text and graphics for publication
    • Brochures
    • Flyers
    • Newsletters
    • Greeting cards
    • Business cards
  • WYSIWYG (wizzy-wig) program - What You See Is What You Get!
wysi not always wyg
WYSI not always WYG
  • What’s on your screen will not translate exactly
    • Variations in monitor colors
    • Variations in fonts
    • Limitations of your printer
    • Limitations of your paper
  • Test with your own computer, printer, paper
  • Find your range - print photos, complex graphics, simple graphics
open it
Open it
  • Start
  • Publisher
  • Drag it onto desktop for shortcut icon
three basic approaches
Three basic approaches
  • Three tabs in 2000 (pulldown menu in 2002)
    • Publication by Wizard
      • Guides you through the decision process
    • Publication by Design
      • Choose a design set or create a template
      • All publications (letterheads, cards, invoices) share same design elements
    • Blank Publications
      • From scratch
      • Gives help when you need it (layout, orientation, design)
  • File, New to get these tabs back at any time
the publisher window
The Publisher Window
  • Title bar
  • Menu bar
  • Standard toolbar
  • Publisher toolbar
  • Quick Publication wizard pane
  • Publication window
  • Scrollbars
  • “Hide wizard” button
  • Status bar
publication wizard
Publication Wizard
  • File, New, Publications by wizard
  • Select category (browse with arrow button)
    • Styles appear on right
    • Normal (brochures, calendars) to bizarre (airplanes, origami)
    • Scroll down to see all styles
  • 2-click style to start process
wizard is very jealous
Wizard is very jealous!
  • If you work in publication window directly, it will interrupt you
    • Can become very annoying
    • Click finish to make it go away
  • Questions differ depending on which type of publication you’re building
color scheme
Color scheme
  • Click “next” to get past initial explanation
  • Wizard will list color schemes
  • Preview scheme by clicking it
  • When you decide, select, click next
page layout
Page layout
  • Paper size: letter or legal
  • Page orientation:
    • Portrait or landscape
  • Publisher can hold a place for different elements to be added later
    • Will hold place for a picture, a logo, a letterhead
      • Placeholder will resize to fit graphic
      • Best not to stretch or resize too much in Publisher – image will degrade quickly
      • Manipulate in image editor, then import into Publisher
    • Will hold place for mailing address
      • Mail merge with Excel, Access, Outlook
    • Will hold place for forms, build a sample
      • Can be manipulated later
creating a personal profile
Creating a Personal Profile
  • Name, Company name, address, phone number
  • Stored and used when ever needed
  • To create or edit profile
    • Click update in wizard pane
    • Choose a personal information set (primary business, etc.)
    • Fill in all the personal information textboxes
    • Click finish to save
  • You can create several profiles, for different uses
closing the wizard
Closing the Wizard
  • Click the Finish button to close the wizard
    • Can reopen wizard to change any aspect of the brochure through the wizard pane
  • Replace placeholder text with your own, or delete
  • Replace graphics with your own, or delete
saving the publication
Saving the publication
  • File, Save As (after first time, Save is sufficient)
  • Choose your folder
  • Type the file name
design sets
Design sets
  • Set of publications sharing same design and color schemes
  • Shares same Personal Profile info
  • Wizard will walk you through steps of each new publication
selecting the design set
Selecting the design set
  • File, New, Publications by design
  • Sets appear on left
    • Select category (browse with arrow button)
    • Master sets appear on right
    • Scroll down to see all sets
    • 2-click Master to start process
  • Click specific publication, then click Start Wizard button
    • Follow the same steps in previous wizard
blank presentations
Blank presentations
  • File, New, Blank Presentation
    • Templates appear on left
    • More specific styles on right
  • When done, click the Create button
designs and templates
Designs and templates
  • You can still access designs and templates through wizard pane
  • Pick and choose which aspects to use wizard for
  • Use Wizard pane to choose element to bring in:
    • Designs
    • Color schemes
    • Layouts
    • Personal Profile information
viewing the publication using zoom menu
Viewing the Publication using Zoom menu
  • Whole page view is default
    • Ctrl + Shift + L to go to whole page at any time
  • Page width option
    • Zooms in so left/right margins fill the page
    • Select it from zoom menu at top
    • 55%-65% zoom
  • Scroll up and down to see whole page
viewing selected objects
Viewing Selected objects
  • Select object
  • Choose “selected object” from zoom menu
  • Object will fill page
other views
Other views
  • Two page spread
    • Allows you to see facing pages
    • View, Two-page spread, click
    • To remove, click same choice
  • Zoom in and out with “+” and “-”, or
  • Use other zoom percentages in zoom pulldown
    • Use both scrollbars to move around within document
    • Click to either side of box, or slide the box
  • View menu also has zoom at bottom
  • Default view has rulers
  • View, ruler, to show or remove
  • Lines on rulers track mouse position
    • 0 point is where page starts
  • Taskbar also shows coordinates - position in numeric form – vertical, horizontal
  • Rulers can be dragged onto page for close measuring
guide line grids
Guide Line Grids
  • If you want to automatically set grid of guide lines
    • Helps to layout page elements
  • Arrange, layout grids
  • Choose columns and rows numbers
    • Preview will show grid
    • Mirrored guides for 2-page spreads
  • Margins can be set here too
saving designs and publications
Saving designs and publications
  • Don’t just save finished projects
    • Find a color scheme or design you like, save it
    • Use it as a basis for other projects
  • Make sure you save revisions under a different name
    • Periodic newsletter, use name and date for doc name
editing text
Editing text
  • Text is held in a text frame
  • Click inside text frame, start to type
  • Zoom in if needed (F9, or + and - keys)
  • If text exceeds frame, you will need to expand frame or connect to another
adding pictures
Adding pictures
  • Pictures are held in a picture frame
  • Click inside the picture frame
  • Insert, picture
    • Clip art - free pictures from MS
    • From file - picture stored on computer
    • From scanner or camera - capture it directly
    • New drawing - draw your own image as replacement
  • Move (click inside photo, truck appears) and size (move cursor to sizing boxes, 2-head arrow will appear)
adding pages
Adding pages
  • Insert, page, dialog box appears
  • Choose number of pages
  • Choose before or after current page
  • Choose:
    • Blank page (create own frames)
    • One text frame (all text page)
    • Duplicate all objects (to replicate page design)
      • Choose page number of duplicate objects
  • Holds text, pictures, or other items
  • Click frame tool to select
    • Text frame tool
    • Table frame tool
    • Word Art frame tool
    • Picture frame tool
    • Clip gallery tool
drawing the frame
Drawing the frame
  • Move cursor to starting corner
  • Click and drag to far corner, let go
  • Don’t like it ? - Undo!
    • To delete later, select and click delete key
    • Some objects require R-click and choosing delete
inserting content into frames
Inserting content into frames
  • Text frame
    • Draw frame, start typing
    • Manipulate text with formatting toolbar
    • F9 to zoom into text (or use zoom pulldown)
  • Picture Frame
    • R-click inside frame
    • Change picture, choose your option
  • Tables, Word Art, Clip Art are self-starting
sizing the frame
Sizing the frame
  • Size with mouse (click inside, move cursor to sizing boxes)
    • Height - choose middle top or middle bottom
    • Width - choose middle left or middle right
    • Height and width - choose corner boxes
  • Size with measurements (2-click inside, Format, size and position)
    • Choose height and width
    • Choose coordinates (use up/down arrows)
    • “Show toolbar” gives more accurate placement
moving the frame
Moving the frame
  • Select
  • Click near border, truck appears (stay away from sizing boxes), drag picture to where you want it
  • Format, size and position is another way to move
  • Arrange, nudge a way for small moves
guide lines
Guide Lines
  • Lines to help you position text and objects
  • Particularly good when working with multiple pages
    • Put pointer in ruler (horizontal or vertical)
    • Hold down Shift
    • Move guide onto page
    • Adjust by holding down Shift, moving to line
snap to guides
Snap to Guides
  • Tools, Snap to guides
  • 2002  Arrange, Snap, Guides
  • If they aren’t showing up:
    • View, boundaries and guides
    • Make sure it’s checked
cutting copying frames
Cutting, Copying frames
  • Select a frame (click inside)
  • Edit, Cut (Ctrl + X) or Edit, Copy (Ctrl + C)
  • Find the place you want to put it
  • Edit, Paste (Ctrl + V)
  • You can use cut, copy and paste icons
  • You can R-click for cut, copy and paste commands
grouping frames
Grouping frames
  • To adjust positioning of set of frames
    • Select frame, hold down shift, select all other frames
    • They will move and resize as one
    • Click outside, the grouping disappears
  • To maintain grouping
    • Group using the shift key
    • Arrange, Group objects, or
    • Use jigsaw puzzle icon
    • Will stay grouped until ungrouped (Arrange, ungroup objects or jigsaw icon again)
arranging frames in layers
Arranging frames in layers
  • Text on top of pictures
  • Drag a frame onto another frame
    • Example - text frame onto picture frame
    • Text will disappear
    • Select text frame
    • Arrange, Bring to Front to see it
layer commands
Layer commands
  • In Arrange menu
    • Bring to front - moves selected frame to top of stack (icon)
    • Send to back - moves selected frame to bottom of stack (icon)
    • Bring Forward - moves frame up one position in stack (no icon)
    • Send Backward - moves frame back one position in stack (no icon)
  • Once stacked correctly, group them
adding borders
Adding borders
  • Default is transparent border
  • To add full border
    • Select frame
    • Format, Line/border style, or
    • Use Line/border icon
adding selected borders
Adding selected borders
  • Select frame
  • Format, Line/border styles (or icon)
  • More styles, select a side from box on right (left right, top, bottom)
  • Click on side you want, hold shift for multiple sides
  • Border Art for colorful borders
    • Change size, color (restore box if it’s bad)
    • Stretch to fit or not
changing border attributes
Changing border attributes
  • Select frame
  • Border color - pencil on line icon
    • Choose color from within color scheme, or change color scheme
    • Choose any color with “More colors button”
    • Luminescence slider box gives you depth of color
  • Fill color - paint bucket icon
    • Choose color from within color scheme, or change color scheme
    • Choose any color with “More colors button”
    • Luminescence slider box gives you depth of color
fill effects
Fill effects
  • Select the frame
  • Fill color button
  • Fill effects button
    • Tints/shades - amount of black/white
    • Patterns - pattern within color (choose 2nd color)
    • Gradients - two color mix (choose 2nd color)
  • Sample box will show effect
  • Apply to see it, OK to accept
  • Select the frame
  • Format, Shadow
  • No way to manipulate it
  • Works best in combination with border
adding text frames
Adding text frames
  • Text frame icon
  • Draw the box
  • Start typing
  • To zoom, use zoom dropdown or F9
adding deleting copying pasting text
Adding, deleting, copying, pasting text
  • Use insertion point to add text anywhere in existing text
  • Select text to cut or copy
    • 2-click to select a word
    • 3-click to select a paragraph
    • Ctrl + A to select everything in text box
    • Click and drag
    • Click at beginning, shift, click at end
  • Once selected, cut or copy
  • Move to new spot, and paste
text shortcuts
Text Shortcuts
  • Ctrl + A - Select All
  • Ctrl + C - Copy
  • Ctrl + X - Cut
  • Ctrl + V - Paste (Insert)
  • Ctrl + Z - Undo
importing text from other documents
Importing text from other documents
  • Can import Word Document directly into publication (Insert, Text File)
  • Non-MS applications – save to .txt or .rtf first
    • Draw or select text frame
    • Insert, Text file
    • Select your file
  • May need to pour overflow into several frames
    • Publisher will offer to do it automatically, best to do it manually
connecting text frames
Connecting text frames
  • Good to break up flow of text
    • “Bite-sized” pieces
    • Forces reader to page through magazine
  • Break it into several frames
    • Same page
    • Different pages
how to connect text frames con t
How to connect text frames (con’t)
  • Overflow indicator (A…) will appear
    • Text is saved, just not shown
  • Select first text frame
  • Click the chain icon (go to Tools, Connect text frame, if there isn’t one)
  • Cursor becomes a pitcher, “pour” the words into the next frame by clicking inside it
  • If there still isn’t enough room, Overflow indicator will appear, connect and “pour” into third frame
inserting continued on continued from tags
Inserting “Continued on…, Continued from…” tags
  • Select frame
  • Right click, Change frame, Text frame properties
  • Check “Continued on” and “Continued from” boxes
  • Default is Times New Roman, 10 point
  • Uses your computer for other fonts (mostly relies on pre-loaded Windows fonts)
  • A point is 1/72nd of an inch (72 point is 1 inch)
    • Bigger the number, bigger the font
  • 12 point is standard for business letters and docs
changing fonts
Changing fonts
  • Select text
  • Dropdown menus for both font and point
  • Click outside frame to finish
  • In new frame, select first, it will be default for that frame
changing font attributes
Changing font attributes
  • B - bold
  • I - italics
  • U - underline
  • Select text, click button
  • If button looks pushed in, attribute is active
  • Format, font for more specific attributes
    • Superscript, subscript
    • Small caps, all caps
changing font colors
Changing font colors
  • Select the text
  • Click the font colors button
    • Choose color from within color scheme, or change color scheme
    • Choose any color with “More colors button”
    • Luminescence slider box gives you depth of color
  • Click OK
aligning text
Aligning text
  • Aligns between line breaks (hard returns)
  • Place insertion point inside paragraph
  • Click appropriate icon
    • Left
    • Right
    • Center
    • Justify
  • Use Click and drag to select multiple paragraphs to align
  • Design Gallery has several mastheads
    • Click the Design Gallery Button
    • Click Mastheads
    • Choose it, 2-click or click “Insert object”
    • Move to appropriate place (be careful - they may be made of multiple frames)
    • Ignore the wizard (unless you want to change mastheads)
    • Type you text into placeholder text
adding pull quotes
Adding Pull quotes
  • Lively quotations from story in sidebar to draw reader’s attention
  • Newsletter templates often have pre-inserted pull quotes
    • Click the Design Gallery Button
    • Click Pull Quotes
    • Choose it, 2-click or click “Insert object”
      • Try to match existing design
    • Move to appropriate place
    • Ignore the wizard
    • Type you text into placeholder text
other design gallery objects
Other design gallery objects
  • Table of contents (often already there in newsletter)
  • Sign-up forms
  • Calendars
  • Ads and coupons templates
  • Many borders and bars to choose from (Barbells to Punctuation are all borders, bars and accents)
kinds of images publisher will take
Kinds of images Publisher will take:

If your image isn’t one of these, you can probably convert down, by saving as another type of file.

to insert a picture from your files
To insert a picture from your files:
  • Click picture frame icon
  • Click and drag to draw box
  • Insert, Picture, From file, or 2-click inside box, or R-click
  • Browse to picture, 2-click
  • Preview will appear, Click Insert
  • Will resize to size of frame, but retain shape
clip art
Clip Art
  • Ready made images
  • Not proprietary
  • Number of images will depend on initial install of MS
  • Three tabs: Pictures, sound and motion
to insert clip art
To insert clip art
  • Click clip art icon
  • Draw box
  • Clip art gallery appears
    • Make sure “pictures” tab is selected
    • Click category boxes to see pictures
    • Back arrow to return to categories
  • Click picture
    • Preview (magnifying glass)
    • Insert (arrow and page)
  • Close gallery with “X”
scaling pictures
Scaling pictures
  • Use sizing handles to enlarge
  • Try to keep original ratio to avoid “squished” pictures
  • Format, Scale picture, to reduce or enlarge but keep ratios same
    • Increase or decrease by same percentage
    • Go to original size box (lost because you used a frame)
cropping pictures
Cropping pictures
  • Format, Crop Picture
  • Put cursor on sizing handles, drag to crop
  • Use corners for 2 directions at once
  • Will be active until you click outside of picture
changing picture colors
Changing picture colors
  • Select image
  • Format, Recolor Picture
  • Coverts to monochrome (“recolor whole picture”) or one color and black (“leave black parts black”)
  • Useful for previewing image in one color ink, grayscale, B & W
  • Choose color from pre-selects, or click “more colors”
  • You can always revert to original colors (“Restore original colors” box)
using the design gallery
Using the Design gallery
  • Click design gallery icon
  • Choose category on left
  • Lots to choose from:
    • Table of contents, calendars, coupons, phone tear-offs
    • Lots of graphics too - sidebars, buttons, bars, good for section breaks
    • Three tabs, by category, by design, and your objects
  • Choose object on right
  • Click Insert Object
editing the object
Editing the object
  • All are “Smart” objects, with wizard attached
  • Click Wizard wand to start
    • What wizard does depends on object
    • Usually just lets you change design (which you already did)
    • Business Card lets you redesign, choose number of lines,
    • Calendar lets you define date
  • Close the wizard with the “X”
  • Resize and move as necessary
inserting objects from other applications
Inserting objects from other applications
  • OLE objects (Object Linking and Embedding)
  • Microsoft-created objects, and Adobe Documents
    • Excel charts and sheets
    • PowerPoint slides
  • Insert, Object,
    • Create New, or Create from File
  • Browse to it, Insert, OK
creating ole s on the fly
Creating OLE’s on the fly
  • Create Powerpoint slides, Excel charts, Bitmaps, Word documents
  • Insert, Object, Create New
  • Gives you mini-versions of each application
    • Bitmap gives you MS Paint
    • Powerpoint gives you a slide template
      • R-click to change layout, design
    • Excel gives you an Excel sheet and chart
      • Use sheet tab to change chart
creating links to objects
Creating links to objects
  • For Electronic publications only
    • Web pages
    • Electronic newletters (via email)
  • For “Create From File” objects only
  • Use checkbox for link
  • Checkbox for Icon vs. image
    • You can insert entire PowerPoint presentations
    • You can insert multipage Excel documents
inserting video and audio
Inserting Video and Audio
  • For electronic publications, or websites
  • Clip art has motion and sound clips
    • Full install to get most of these
  • Create your own sound files
    • Use microphone or prerecorded materials
    • Windows Recorder is a primitive sound editor
  • Create video clips, store them on your computer
video and sound from clip art
Video and sound from Clip Art
  • Insert, Picture, Clip Art
  • Use Sound or Motion Tabs
    • Sound clips
      • Most sound clips in Entertainment, Music
      • Most are really bad
      • Insert, icon will appear, 2-Click to play
    • Motion clips
      • Preview to see motion
      • Insert, picture will appear
      • Motion will only show in web page, viewed through browser
acquiring images from other sources
Acquiring images from other sources
  • Draw picture frame
  • Insert, Picture, From scanner or camera, Acquire image
    • From scanner or camera (will default to active) or
    • Choose device
  • Select properties
  • Click Capture to place it in Picture frame
  • Size and move using handles
drawing tools
Drawing tools
  • Line tool
    • Click line tool, click and drag to draw line (click + Shift for horizontal/vertical line)
    • Choose arrow type,color, line style from buttons above
  • Oval and rectangle tools
    • Click oval/rectangle tool, Click and drag to draw shape (click + Shift for squares, circles)
    • Choose fill color, border color, border style, rotate, flip
    • Can’t type text inside
      • Can draw text frame inside to add text
drawing toolbar con t
Drawing toolbar (con’t)
  • Custom shapes
    • Click button for shape options, click shape to choose
    • Click and drag to draw
    • Can’t type in text (even word balloons)
    • Can draw text frame to add text
line spacing
Line Spacing
  • Applied between Hard Returns
  • Affects paragraphs only
  • Place insertion point inside paragraph (between returns)
    • Set to entire text frame with Ctrl + A
  • Format, Line Spacing
    • Format between lines
    • Format before, after paragraphs (standard is 1 line)
    • Show Toolbar for more exact formatting
spacing toolbar
Spacing toolbar
  • Ones to the left are for frame spacing
    • X = horizontal position (from left edge)
    • Y = vertical position (from top)
    • Width
    • Height
    • Angle
  • Ones to the right are for text spacing
    • Scaling – space between letters of text (%)
    • Tracking – width of letters
    • Kerning – space between letters (pt)
    • Spacing – space between lines
indenting text
Indenting text
  • Place insertion point in paragraph or line you want to change
  • Use Increase Indent, Decrease Indent buttons
  • Will work in ½ inch intervals
  • For more exacting indents (1/2 inch is a lot in a 2-inch column)
    • R-click, Change Text, Indents and Lists
    • Left and right indents, 1st line indents
setting tabs
Setting tabs
  • Preset is every ½ inch
  • Tab selector in upper right
  • Toggles through all 4 options
    • Left, center, right, decimal
  • Choose kind of tab
  • Click in white part of horizontal ruler to set it
  • Format, Tabs to clear
    • Also format table of contents in this box
    • Set leader, choose proper tab
numbered bulleted lists
Numbered, bulleted lists
  • Select list
  • Click Numbers or Bullets button
  • Click outside to accept
  • Format, Indents and Lists for more options
  • Choose normal, bulleted, or numbered
  • You can change line spacing from here
numbered bulleted lists con t
Numbered, bulleted lists (con’t)
  • Numbers
    • Numbering format and seperators
    • Which number to start with
  • Bullets
    • Bullet type and size
    • New Bullet button for more options
    • Many fonts and subsets
    • Wingdings are good for bullets
  • Indent after bullet/number
  • Alignment
drawing the table
Drawing the Table
  • Click table icon
  • Click and drag box
  • Dialogue box will appear
    • Choose number of rows/columns
    • Choose format, if desired
    • Click OK
sizing and moving the entire table
Sizing and moving the entire table
  • Select table
  • Use sizing boxes on outside
  • Rows/columns will all split the difference, maintain equal height/width
  • Click near border to move entire table
sizing columns and rows
Sizing columns and rows
  • Gray boxes on outside to manipulate cells
  • Drag individual lines of cells in gray
  • To keep table size same, hold down shift while moving lines
adding deleting columns and rows
Adding/deleting columns and rows
  • Select column/row
  • To delete:
    • Hit delete key
  • To insert
    • Table, Insert Columns/rows
      • If column/row selected, will insert to right/below
      • If no selection, will give dialogue to continue
        • Choose number, before or after cell
    • May have to resize afterward
special cell formats
Special cell formats
  • Merging cells
    • Good for headings
    • Select table, drag to select cells to merge
    • Table, Merge cells
  • Inserting a diagonal
    • Breaks into 2 triangular cells
    • Select all cells to break
    • Table, Cell diagonals, Up or Down
filling in the table
Filling in the table
  • Click in cell, start typing
  • Use Formatting toolbar to manipulate text
  • Tab to move to next cell, Shift + Tab for previous
formatting the table automatically
Formatting the table automatically
  • Select table
  • Table, Table Autoformat
  • Same options as formats in beginning
  • Choose specific aspects of table with Options button
  • OK
formatting the table manually
Formatting the table manually
  • Select table
  • Choose colors:
    • Line colors, Fill colors, Text colors
  • Choose line styles:
    • Line and Border styles button
    • Click More Styles for more options
    • Choose style, color, border art
    • Specify which sides on right
changing page margins
Changing page margins
  • Arrange, Layout guides
  • Use ,arrows to change margins, or type in numbers
  • Create mirrored asymmetrical margins by checking box
  • Click OK
  • Best not to mess with Wizard created margins
adding page borders
Adding Page borders
  • If using Wizard or a Design set, borders may already be there
    • Add borders when creating new page
    • Insert, Page, Duplicate All Objects
  • To add borders to blank pages, click Show Wizard button
    • Click Design
    • Browse through styles below
    • Choose and save
working with the publication background
Working With the Publication Background
  • Objects are in foreground (on top of page)
  • Repeating elements can be placed in background
    • Page number
    • Title
    • Logo or design
working with publication background con t
Working With Publication Background (con’t)
  • Make sure foreground doesn’t obscure background
    • Place a guide to remind you
  • View, Go to Background - objects will disappear
  • To return, View, Go to Foreground
inserting page numbers
Inserting Page Numbers
  • Will update insertion and deletion of pages
  • View, Go to Background
  • Draw text frame
  • Insert, Page number
  • Type text (page, pg., etc.) before it if necessary
inserting the date
Inserting the Date
  • View, Go to Background
  • Draw text frame
  • Insert, Date and Time
  • Choose Date/Time format
  • “Update automatically” if needed
  • OK
spell check
Spell check
  • Select a text frame
  • Tools, Spelling, Check Spelling
  • Options for misspelled words:
    • Select correct spelling
    • Change, Change All
    • Ignore, Ignore All
    • Add (usually better than ignore)
  • Can change spelling in first box manually
  • Publisher will move to next story (Check “all stories” option)
spell check for individual words
Spell check for individual words
  • Wavy line points out misspelling
  • R-click for suggested spelling
  • Highlight the spelling you wish to keep
  • You can also start spell-check from here
  • Default is usually on
  • Good idea in small frames, justified text
  • Will re-hyphen as you edit
  • Select text frame
  • Tools, Language, Hyphenation
  • Check box, zone if needed (.25 is good default)
  • Manual hyphenation gives you word by word option
design checker
Design checker
  • Flags design errors
    • Empty frames
    • Bad proportions
    • Unrelated fonts
    • Resized images
  • Tools, Design checker
  • All pages, or name your page range
design checker con t
Design checker (con’t)
  • Options for design error:
    • Change (not always available), Change All
    • Ignore, Ignore All
    • Delete frame (if empty)
    • Explain (if unclear)
    • Continue (won’t act on problem, will return to it later)
  • Corrects misspellings, autoformats certain text
  • Quite customizable
  • Tools, Autocorrect
  • To add:
    • type misspelling in replace box
    • type correction in with box
  • To remove:
    • Select and delete
  • Autofomatting on by default
  • Smart quotes and hyphens are useful
  • Auto-bullets and Auto-numbering best done on your own
  • To remove autoformats, uncheck the boxes
basic printing
Basic Printing
  • WYSIWYG – but will depend on printer
  • File, Print
    • Print dialogue box
      • Which printer
      • Page range
      • Number of copies
      • Collate
      • Properties button for landscape vs. portrait
      • Advanced for paper size
  • Don’t mess with Wizard “Advanced Print Settings” pre-sets
monitor vs printer colors
Monitor vs. printer colors
  • Not always well matched
  • File, Print, Advanced Print Settings, Improve Screen and Printer Color Matching
  • Improved, but not perfect
  • To mark bad colors:
    • Select a specific object
    • Format, Fill color, More Colors
    • Mark Colors That Will Not Print Well…
print troubleshooter
Print Troubleshooter
  • Help, Print Troubleshooter
    • Text and font problems
    • Graphics and objects problems
    • Can’t print
    • Layout problems
    • Partial page problems
    • Error messages
outside print services
Outside print services
  • Need to set compatible color scheme
  • Ask the printer which format they use, then convert your document
    • Tools, Commercial Printing Tools, Color Printing
      • Composite RGB (most home and office printers)
      • Process Colors (CMYK)
        • Most commercial printers use this
        • Good for photos
      • Spot colors (black and white with 0, 1 or 2 colors)
        • Will convert colors to halftones
        • You’ll be asked to choose spot colors
        • 2002 supports up to 12 spot colors
linking graphics
Linking graphics
  • Commercial printers treat graphics differently
  • Need to link graphics to page
    • Tools, Commercial Printing Tools, Graphics Manager
    • Select picture
    • Create link
    • Browse or create file
    • Save, then move to next
pack and go
Pack and Go
  • Files are generally too big for a floppy
  • File, Pack and Go, Take to Another Computer
    • Wizard will guide you through saving on A: drive (or anywhere else)
    • Creates .puz file (compressed .pub file)
    • Will also put unpack.exe on disc to unzip file
    • Can store across several discs for very large projects
    • To unpack: Start, Run, a:\unpack.exe
mail merge
Mail Merge
  • Merging two elements:
    • Publication
    • Mailing list
  • Create list in Publisher, or
  • Import list from Excel, Access, Outlook, Word
specifying the format
Specifying the format
  • Put addresses directly on publication, or envelopes, or labels
  • Wizard will guide you through special envelopes or labels
    • Envelopes
      • File, New, Page Setup, Envelopes
      • Choose size
    • Labels
      • File, New, Page Setup, Labels
      • Choose a label
inserting merge codes
Inserting Merge Codes
  • Create Text frame
  • Mail Merge, Open Data Source
    • Merge From An Outlook Contact List
    • Merge From Another Data Source
    • Select File
  • Insert Fields box appears
  • Select a field
  • Click Insert
  • Use punctuation, spaces, line breaks between fields as necessary
starting the merge
Starting the Merge
  • Mail Merge, Merge
  • Preview box appears
    • If it’s okay, File, Print Merge
    • If it’s not, Mail Merge, Cancel Merge
building a list in publisher
Building a list in Publisher
  • Mail Merge, Create Publisher Address List
  • Type in addresses, use tab to move from field to field
  • New Entry for next entry
  • Save list by typing name into File Name (Access .mdb format)
  • Remember the location