Microsoft Publisher 2000 - PowerPoint PPT Presentation

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Microsoft Publisher 2000

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  1. Microsoft Publisher 2000 Publishing Software

  2. Before You Start

  3. What is the purpose? • Define you audience • Friends, clients, mass audience • Define your look • Causal, elegant, businesslike • Define your goals • What do I want to say • Define your tone • Informational, urgent, fun, bold

  4. What are your tools? • How good is your printer? • DPI? • Color capable? • Outside printer? • How good is your paper? • How much are you willing to spend? • Detailed graphics need good paper

  5. Look for examples • Look for effective presentations, ads, handouts • Keep a file of styles you like • Be careful of proprietary designs • Publisher designs are fine • Play with existing designs to create your own designs

  6. Design • Keep it simple • Simple graphics: Start button for Microsoft, Nike • Simple text: short sentences, bite sized chunks • Keep it specific • Don’t try to reach everyone • Target your audience, then talk to it

  7. Be consistent • Use same family of fonts • Sans serif for headings (good for bold impact) • Serif for body text (serifs move the eye to next letter) • Same margins, spacing between elements • Repeated elements--page numbers, headers, footers--in same place, same size

  8. Emphasis • Use graphics as punctuation • Emphasize what’s important • One dominant visual element per page, or 2-page spread • A headline • One large picture, or group of smaller pictures • Drop caps, pull quotes

  9. Basics

  10. What is Publisher? • Desktop publishing software • Combines text and graphics for publication • Brochures • Flyers • Newsletters • Greeting cards • Business cards • WYSIWYG (wizzy-wig) program - What You See Is What You Get!

  11. WYSI not always WYG • What’s on your screen will not translate exactly • Variations in monitor colors • Variations in fonts • Limitations of your printer • Limitations of your paper • Test with your own computer, printer, paper • Find your range - print photos, complex graphics, simple graphics

  12. Open it • Start • Publisher • Drag it onto desktop for shortcut icon

  13. Three basic approaches • Three tabs in 2000 (pulldown menu in 2002) • Publication by Wizard • Guides you through the decision process • Publication by Design • Choose a design set or create a template • All publications (letterheads, cards, invoices) share same design elements • Blank Publications • From scratch • Gives help when you need it (layout, orientation, design) • File, New to get these tabs back at any time

  14. The Publisher Window • Title bar • Menu bar • Standard toolbar • Publisher toolbar • Quick Publication wizard pane • Publication window • Scrollbars • “Hide wizard” button • Status bar

  15. The Wizard Approach

  16. Publication Wizard • File, New, Publications by wizard • Select category (browse with arrow button) • Styles appear on right • Normal (brochures, calendars) to bizarre (airplanes, origami) • Scroll down to see all styles • 2-click style to start process

  17. Wizard is very jealous! • If you work in publication window directly, it will interrupt you • Can become very annoying • Click finish to make it go away • Questions differ depending on which type of publication you’re building

  18. Color scheme • Click “next” to get past initial explanation • Wizard will list color schemes • Preview scheme by clicking it • When you decide, select, click next

  19. Page layout • Paper size: letter or legal • Page orientation: • Portrait or landscape

  20. Placeholders • Publisher can hold a place for different elements to be added later • Will hold place for a picture, a logo, a letterhead • Placeholder will resize to fit graphic • Best not to stretch or resize too much in Publisher – image will degrade quickly • Manipulate in image editor, then import into Publisher • Will hold place for mailing address • Mail merge with Excel, Access, Outlook • Will hold place for forms, build a sample • Can be manipulated later

  21. Creating a Personal Profile • Name, Company name, address, phone number • Stored and used when ever needed • To create or edit profile • Click update in wizard pane • Choose a personal information set (primary business, etc.) • Fill in all the personal information textboxes • Click finish to save • You can create several profiles, for different uses

  22. Closing the Wizard • Click the Finish button to close the wizard • Can reopen wizard to change any aspect of the brochure through the wizard pane • Replace placeholder text with your own, or delete • Replace graphics with your own, or delete

  23. Saving the publication • File, Save As (after first time, Save is sufficient) • Choose your folder • Type the file name

  24. The Design Set Approach

  25. Design sets • Set of publications sharing same design and color schemes • Shares same Personal Profile info • Wizard will walk you through steps of each new publication

  26. Selecting the design set • File, New, Publications by design • Sets appear on left • Select category (browse with arrow button) • Master sets appear on right • Scroll down to see all sets • 2-click Master to start process • Click specific publication, then click Start Wizard button • Follow the same steps in previous wizard

  27. The Blank Presentation Approach

  28. Blank presentations • File, New, Blank Presentation • Templates appear on left • More specific styles on right • When done, click the Create button

  29. Designs and templates • You can still access designs and templates through wizard pane • Pick and choose which aspects to use wizard for • Use Wizard pane to choose element to bring in: • Designs • Color schemes • Layouts • Personal Profile information

  30. Viewing the Publication using Zoom menu • Whole page view is default • Ctrl + Shift + L to go to whole page at any time • Page width option • Zooms in so left/right margins fill the page • Select it from zoom menu at top • 55%-65% zoom • Scroll up and down to see whole page

  31. Viewing Selected objects • Select object • Choose “selected object” from zoom menu • Object will fill page

  32. Other views • Two page spread • Allows you to see facing pages • View, Two-page spread, click • To remove, click same choice • Zoom in and out with “+” and “-”, or • Use other zoom percentages in zoom pulldown • Use both scrollbars to move around within document • Click to either side of box, or slide the box • View menu also has zoom at bottom

  33. Rulers • Default view has rulers • View, ruler, to show or remove • Lines on rulers track mouse position • 0 point is where page starts • Taskbar also shows coordinates - position in numeric form – vertical, horizontal • Rulers can be dragged onto page for close measuring

  34. Guide Line Grids • If you want to automatically set grid of guide lines • Helps to layout page elements • Arrange, layout grids • Choose columns and rows numbers • Preview will show grid • Mirrored guides for 2-page spreads • Margins can be set here too

  35. Working with Existing Publications

  36. Saving designs and publications • Don’t just save finished projects • Find a color scheme or design you like, save it • Use it as a basis for other projects • Make sure you save revisions under a different name • Periodic newsletter, use name and date for doc name

  37. Editing text • Text is held in a text frame • Click inside text frame, start to type • Zoom in if needed (F9, or + and - keys) • If text exceeds frame, you will need to expand frame or connect to another

  38. Adding pictures • Pictures are held in a picture frame • Click inside the picture frame • Insert, picture • Clip art - free pictures from MS • From file - picture stored on computer • From scanner or camera - capture it directly • New drawing - draw your own image as replacement • Move (click inside photo, truck appears) and size (move cursor to sizing boxes, 2-head arrow will appear)

  39. Adding pages • Insert, page, dialog box appears • Choose number of pages • Choose before or after current page • Choose: • Blank page (create own frames) • One text frame (all text page) • Duplicate all objects (to replicate page design) • Choose page number of duplicate objects

  40. Working With Publication Frames

  41. Frames • Holds text, pictures, or other items • Click frame tool to select • Text frame tool • Table frame tool • Word Art frame tool • Picture frame tool • Clip gallery tool

  42. Drawing the frame • Move cursor to starting corner • Click and drag to far corner, let go • Don’t like it ? - Undo! • To delete later, select and click delete key • Some objects require R-click and choosing delete

  43. Inserting content into frames • Text frame • Draw frame, start typing • Manipulate text with formatting toolbar • F9 to zoom into text (or use zoom pulldown) • Picture Frame • R-click inside frame • Change picture, choose your option • Tables, Word Art, Clip Art are self-starting

  44. Sizing the frame • Size with mouse (click inside, move cursor to sizing boxes) • Height - choose middle top or middle bottom • Width - choose middle left or middle right • Height and width - choose corner boxes • Size with measurements (2-click inside, Format, size and position) • Choose height and width • Choose coordinates (use up/down arrows) • “Show toolbar” gives more accurate placement

  45. Moving the frame • Select • Click near border, truck appears (stay away from sizing boxes), drag picture to where you want it • Format, size and position is another way to move • Arrange, nudge a way for small moves

  46. Guide Lines • Lines to help you position text and objects • Particularly good when working with multiple pages • Put pointer in ruler (horizontal or vertical) • Hold down Shift • Move guide onto page • Adjust by holding down Shift, moving to line

  47. Snap to Guides • Tools, Snap to guides • 2002  Arrange, Snap, Guides • If they aren’t showing up: • View, boundaries and guides • Make sure it’s checked

  48. Cutting, Copying frames • Select a frame (click inside) • Edit, Cut (Ctrl + X) or Edit, Copy (Ctrl + C) • Find the place you want to put it • Edit, Paste (Ctrl + V) • You can use cut, copy and paste icons • You can R-click for cut, copy and paste commands

  49. Grouping frames • To adjust positioning of set of frames • Select frame, hold down shift, select all other frames • They will move and resize as one • Click outside, the grouping disappears • To maintain grouping • Group using the shift key • Arrange, Group objects, or • Use jigsaw puzzle icon • Will stay grouped until ungrouped (Arrange, ungroup objects or jigsaw icon again)

  50. Arranging frames in layers • Text on top of pictures • Drag a frame onto another frame • Example - text frame onto picture frame • Text will disappear • Select text frame • Arrange, Bring to Front to see it