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Microsoft Publisher 2000

Microsoft Publisher 2000 Publishing Software Before You Start What is the purpose? Define you audience Friends, clients, mass audience Define your look Causal, elegant, businesslike Define your goals What do I want to say Define your tone Informational, urgent, fun, bold

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Microsoft Publisher 2000

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  1. Microsoft Publisher 2000 Publishing Software

  2. Before You Start

  3. What is the purpose? • Define you audience • Friends, clients, mass audience • Define your look • Causal, elegant, businesslike • Define your goals • What do I want to say • Define your tone • Informational, urgent, fun, bold

  4. What are your tools? • How good is your printer? • DPI? • Color capable? • Outside printer? • How good is your paper? • How much are you willing to spend? • Detailed graphics need good paper

  5. Look for examples • Look for effective presentations, ads, handouts • Keep a file of styles you like • Be careful of proprietary designs • Publisher designs are fine • Play with existing designs to create your own designs

  6. Design • Keep it simple • Simple graphics: Start button for Microsoft, Nike • Simple text: short sentences, bite sized chunks • Keep it specific • Don’t try to reach everyone • Target your audience, then talk to it

  7. Be consistent • Use same family of fonts • Sans serif for headings (good for bold impact) • Serif for body text (serifs move the eye to next letter) • Same margins, spacing between elements • Repeated elements--page numbers, headers, footers--in same place, same size

  8. Emphasis • Use graphics as punctuation • Emphasize what’s important • One dominant visual element per page, or 2-page spread • A headline • One large picture, or group of smaller pictures • Drop caps, pull quotes

  9. Basics

  10. What is Publisher? • Desktop publishing software • Combines text and graphics for publication • Brochures • Flyers • Newsletters • Greeting cards • Business cards • WYSIWYG (wizzy-wig) program - What You See Is What You Get!

  11. WYSI not always WYG • What’s on your screen will not translate exactly • Variations in monitor colors • Variations in fonts • Limitations of your printer • Limitations of your paper • Test with your own computer, printer, paper • Find your range - print photos, complex graphics, simple graphics

  12. Open it • Start • Publisher • Drag it onto desktop for shortcut icon

  13. Three basic approaches • Three tabs in 2000 (pulldown menu in 2002) • Publication by Wizard • Guides you through the decision process • Publication by Design • Choose a design set or create a template • All publications (letterheads, cards, invoices) share same design elements • Blank Publications • From scratch • Gives help when you need it (layout, orientation, design) • File, New to get these tabs back at any time

  14. The Publisher Window • Title bar • Menu bar • Standard toolbar • Publisher toolbar • Quick Publication wizard pane • Publication window • Scrollbars • “Hide wizard” button • Status bar

  15. The Wizard Approach

  16. Publication Wizard • File, New, Publications by wizard • Select category (browse with arrow button) • Styles appear on right • Normal (brochures, calendars) to bizarre (airplanes, origami) • Scroll down to see all styles • 2-click style to start process

  17. Wizard is very jealous! • If you work in publication window directly, it will interrupt you • Can become very annoying • Click finish to make it go away • Questions differ depending on which type of publication you’re building

  18. Color scheme • Click “next” to get past initial explanation • Wizard will list color schemes • Preview scheme by clicking it • When you decide, select, click next

  19. Page layout • Paper size: letter or legal • Page orientation: • Portrait or landscape

  20. Placeholders • Publisher can hold a place for different elements to be added later • Will hold place for a picture, a logo, a letterhead • Placeholder will resize to fit graphic • Best not to stretch or resize too much in Publisher – image will degrade quickly • Manipulate in image editor, then import into Publisher • Will hold place for mailing address • Mail merge with Excel, Access, Outlook • Will hold place for forms, build a sample • Can be manipulated later

  21. Creating a Personal Profile • Name, Company name, address, phone number • Stored and used when ever needed • To create or edit profile • Click update in wizard pane • Choose a personal information set (primary business, etc.) • Fill in all the personal information textboxes • Click finish to save • You can create several profiles, for different uses

  22. Closing the Wizard • Click the Finish button to close the wizard • Can reopen wizard to change any aspect of the brochure through the wizard pane • Replace placeholder text with your own, or delete • Replace graphics with your own, or delete

  23. Saving the publication • File, Save As (after first time, Save is sufficient) • Choose your folder • Type the file name

  24. The Design Set Approach

  25. Design sets • Set of publications sharing same design and color schemes • Shares same Personal Profile info • Wizard will walk you through steps of each new publication

  26. Selecting the design set • File, New, Publications by design • Sets appear on left • Select category (browse with arrow button) • Master sets appear on right • Scroll down to see all sets • 2-click Master to start process • Click specific publication, then click Start Wizard button • Follow the same steps in previous wizard

  27. The Blank Presentation Approach

  28. Blank presentations • File, New, Blank Presentation • Templates appear on left • More specific styles on right • When done, click the Create button

  29. Designs and templates • You can still access designs and templates through wizard pane • Pick and choose which aspects to use wizard for • Use Wizard pane to choose element to bring in: • Designs • Color schemes • Layouts • Personal Profile information

  30. Viewing the Publication using Zoom menu • Whole page view is default • Ctrl + Shift + L to go to whole page at any time • Page width option • Zooms in so left/right margins fill the page • Select it from zoom menu at top • 55%-65% zoom • Scroll up and down to see whole page

  31. Viewing Selected objects • Select object • Choose “selected object” from zoom menu • Object will fill page

  32. Other views • Two page spread • Allows you to see facing pages • View, Two-page spread, click • To remove, click same choice • Zoom in and out with “+” and “-”, or • Use other zoom percentages in zoom pulldown • Use both scrollbars to move around within document • Click to either side of box, or slide the box • View menu also has zoom at bottom

  33. Rulers • Default view has rulers • View, ruler, to show or remove • Lines on rulers track mouse position • 0 point is where page starts • Taskbar also shows coordinates - position in numeric form – vertical, horizontal • Rulers can be dragged onto page for close measuring

  34. Guide Line Grids • If you want to automatically set grid of guide lines • Helps to layout page elements • Arrange, layout grids • Choose columns and rows numbers • Preview will show grid • Mirrored guides for 2-page spreads • Margins can be set here too

  35. Working with Existing Publications

  36. Saving designs and publications • Don’t just save finished projects • Find a color scheme or design you like, save it • Use it as a basis for other projects • Make sure you save revisions under a different name • Periodic newsletter, use name and date for doc name

  37. Editing text • Text is held in a text frame • Click inside text frame, start to type • Zoom in if needed (F9, or + and - keys) • If text exceeds frame, you will need to expand frame or connect to another

  38. Adding pictures • Pictures are held in a picture frame • Click inside the picture frame • Insert, picture • Clip art - free pictures from MS • From file - picture stored on computer • From scanner or camera - capture it directly • New drawing - draw your own image as replacement • Move (click inside photo, truck appears) and size (move cursor to sizing boxes, 2-head arrow will appear)

  39. Adding pages • Insert, page, dialog box appears • Choose number of pages • Choose before or after current page • Choose: • Blank page (create own frames) • One text frame (all text page) • Duplicate all objects (to replicate page design) • Choose page number of duplicate objects

  40. Working With Publication Frames

  41. Frames • Holds text, pictures, or other items • Click frame tool to select • Text frame tool • Table frame tool • Word Art frame tool • Picture frame tool • Clip gallery tool

  42. Drawing the frame • Move cursor to starting corner • Click and drag to far corner, let go • Don’t like it ? - Undo! • To delete later, select and click delete key • Some objects require R-click and choosing delete

  43. Inserting content into frames • Text frame • Draw frame, start typing • Manipulate text with formatting toolbar • F9 to zoom into text (or use zoom pulldown) • Picture Frame • R-click inside frame • Change picture, choose your option • Tables, Word Art, Clip Art are self-starting

  44. Sizing the frame • Size with mouse (click inside, move cursor to sizing boxes) • Height - choose middle top or middle bottom • Width - choose middle left or middle right • Height and width - choose corner boxes • Size with measurements (2-click inside, Format, size and position) • Choose height and width • Choose coordinates (use up/down arrows) • “Show toolbar” gives more accurate placement

  45. Moving the frame • Select • Click near border, truck appears (stay away from sizing boxes), drag picture to where you want it • Format, size and position is another way to move • Arrange, nudge a way for small moves

  46. Guide Lines • Lines to help you position text and objects • Particularly good when working with multiple pages • Put pointer in ruler (horizontal or vertical) • Hold down Shift • Move guide onto page • Adjust by holding down Shift, moving to line

  47. Snap to Guides • Tools, Snap to guides • 2002  Arrange, Snap, Guides • If they aren’t showing up: • View, boundaries and guides • Make sure it’s checked

  48. Cutting, Copying frames • Select a frame (click inside) • Edit, Cut (Ctrl + X) or Edit, Copy (Ctrl + C) • Find the place you want to put it • Edit, Paste (Ctrl + V) • You can use cut, copy and paste icons • You can R-click for cut, copy and paste commands

  49. Grouping frames • To adjust positioning of set of frames • Select frame, hold down shift, select all other frames • They will move and resize as one • Click outside, the grouping disappears • To maintain grouping • Group using the shift key • Arrange, Group objects, or • Use jigsaw puzzle icon • Will stay grouped until ungrouped (Arrange, ungroup objects or jigsaw icon again)

  50. Arranging frames in layers • Text on top of pictures • Drag a frame onto another frame • Example - text frame onto picture frame • Text will disappear • Select text frame • Arrange, Bring to Front to see it

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