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Microsoft Publisher 2000 - PowerPoint PPT Presentation

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Microsoft Publisher 2000. Foundation . What is Publisher 2000?. Publisher 2000 is a Desk-Top Publishing application. You can: Create letterheads, cards, invitations and more for your personal use Create newsletters, business cards, envelopes and brochures for business use and much more.

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What is publisher 2000 l.jpg
What is Publisher 2000?

  • Publisher 2000 is a Desk-Top Publishing application

  • You can:

    • Create letterheads, cards, invitations and more for your personal use

    • Create newsletters, business cards, envelopes and brochures for business use and much more

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Getting Familiar With the Environment

Click on the Start button, select Programs, and then select Microsoft Publisher

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Menus and Toolbars

Investigate the function of each of these icons

Get used to the drop down menus!

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Rulers & Measurements

  • Press Ctrl when dragging the ruler to reset to Zero on the page

  • Click Tools menu and Options to switch between inches and centimetres

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Using the “Publisher Tutorials”

  • Get detailed help on common tasks!

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Learning About Wizards

  • Click Next to advance through a Wizard’s questions

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Using Zoom

  • Remember F9 to Zoom in and out to Actual size

  • Use the View Menu to select other Zoom factors

  • Or use the Zoom factor buttons

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Hiding and Showing the Wizard

  • The Hide Wizard/Show Wizard button is found at the bottom left of the screen

  • Use it to turn the Wizard on and off at will

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Changing the Design

  • Use the Wizard to change elements of your design

  • Choose ResetDesign if you like the change that is previewed on screen

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Save and Save As

  • Choose your destination

  • Be careful with filenames

  • Choose other options if you want

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Publications by Design

  • Design sets ensure consistency of design throughout a complete set of business documentation

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Blank Publication

  • If you choose a publication with multiple pages Publisher will handle this for you

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Opening a Publication From Disk

  • Pick the network drive from the drop-down box


Previews will only be shown if Preview is chosen when the publication is saved

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Personal Information

  • Publisher 2000 can store your personal and business information

  • When it is stored you can use the Personal Information design element to quickly add your details

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Creating Publisher Objects

  • Publisher uses graphic objects

  • Click and drag is a necessary technique to learn

  • Objects have square handles for

    • identification

    • resizing

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Using Undo and Redo

  • Use the Edit Menu

  • Use the buttons

  • Press Ctrl + Z on the keyboard to undo

  • Press Ctrl + Y on the keyboard to redo

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Text Frame Text Entry

  • Wavy Red underline for spelling errors

  • Object Formatting toolbar becomes available when objects are created

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Table Frame Tool

  • The table frame tool creates a table similar to those found in Word 97

  • Choose the number of rows and columns

  • Choose the Table Format and let Publisher do the rest

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Deleting a Page

  • Click Edit Menu and choose Delete Page

  • If your document has left and right hand pages you will be asked to choose between them

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The WordArt Frame Tool

  • Click the WordArt Frame tool

  • Enter your text into the WordArt Text Entry box

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WordArt Formatting Toolbar

Same height letters

Character spacing

Line tool







Flip letters


Style Selector

Font Type

Font Size

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The Picture Frame Tool

  • Click the Picture Frame tool

  • Drag to create the frame size

  • Double click inside the frame to select the picture file

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The ClipArt Gallery Tool

  • Click the ClipArtGallery tool button to create the frame

  • Select the ClipArt from any of the categories listed and click Insert

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Drawing Objects

  • Click these buttons to create lines, rectangles, squares and ellipses

  • Press Shift to create perfect lines, squares and circles

  • Custom Shapes button

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Changing the View

  • Click the View Menu

  • Choose Two Page Spread

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  • Use the Zoom In and Zoom Out buttons to select an area within an object

  • Use F9 to zoom up and down from Actual size on a complete object

  • Use the Zoom Factor buttons at the bottom for a generalised zoom or to get back to Full Page

  • Or use the View Menu, Zoom

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Page Navigation

Note: The scroll bars only allow you to move up and down on the one page

Background l.jpg

  • Backgrounds appear on every page of your publication

  • Ctrl + M switches between background and foreground

  • Or click the View Menu and choose Go to Background/Go to Foreground

  • Insert any ClipArt, Picture File or Image from Scanner as a background

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Picture Display

  • Complicated or large pictures slow down the on-screen display

  • Choose to:

    • Hide the picture

    • Fast resize and zoom

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Show Hide Characters

  • As in Word you can show non-printing characters

  • Click the button to show characters

  • This symbol is a paragraph mark

  • These are tab marks

  • This shows the end of a story

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Boundaries and Guides

  • Use Layout Guides to help you arrange your page

  • Click the Arrange Menu and choose Layout Guides

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Cut, Copy and Paste Objects

  • Cut and Paste is a way of moving objects from one location to another

  • Copy and Paste is a way to duplicate an object

  • There are 3 ways to Cut, Copy and Paste

    • Use the Edit Menu

    • Click the Right hand mouse button and use the Short-cut menu

    • Click and Drag the object (use Ctrl at the same time to copy)

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Changing Picture Frames

You can change the

frame around a

picture so that text

wraps around it like this

  • Right click the mouse on an object and choose Change Frame, Change Frame Properties

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Changing ClipArt

  • If you’ve inserted the wrong picture don’t worry - Change It!

  • Right click on the picture to see the Short-cut menu

  • Go back to the ClipArt Gallery and select another

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Re-sizing Objects

  • Move the mouse over a handle

  • Wait for the different Re-size mouse cursors

  • Click and drag

  • ClipArt and Pictures will resize in proportion

  • Objects can distort - hold Shift to resize in ratio

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Moving Objects

  • Moving objects is the same as Cut and Paste

  • You can either use the Edit Menu to Cut and Paste

  • Or, you can Click and Drag the object

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Re-coloring Objects

  • Right click on an object to choose either Change Object (whatever the name of the object is )

  • You can change 3 elements

    • Line Style Thickness, color & style

    • Fill Colour Colors, effects,

      gradients, and patterns

    • Shadow

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The Crop Picture Tool

  • Remove unwanted parts of a

  • picture by cropping

  • the parts you don’t want

  • Right click a Picture or Object to see the Short-cut menu

  • Choose Crop.. (either Picture or Object)

  • Click and drag the crop cursor over the area you want to crop

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Adjusting Outline Nodes

  • You can manipulate how text wraps around objects

  • Ensure the text is wrapping first

  • Click Edit Menu and then Irregular Wrap

  • Click and drag individual nodes to move the text out of the way

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Text Flow

  • To create a linked frame display the Link Toolbar click Tools, Text Frame Connecting

  • Click the Link button

  • Pour the text into the next spare frame

  • Text in the overflow area shows up

    like this and needs attention

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Disconnecting Frames

  • Use the Disconnect Text Frames button to unlink the frames and the text will flow back into the overflow area

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Autofit Text

  • Right click the mouse on the frame with overflow text

  • Choose either Best Fit or Shrink Text on Overflow

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Other Text Formatting Options

  • All options found in Short-cut menu

    • Right click on the text frame

    • Click Change Text

  • Drop Cap

  • Align Text Vertically

  • Line Spacing

    • includes Scaling, Tracking and Kerning

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Importing Text

  • Import text that is already created in other applications

    • Microsoft Word - versions 2.0, 6.0, 95 and 97

    • Microsoft Works - versions, 3.0 and 4.0

    • Windows 95 Word pad

    • Microsoft Write version 3.1 and 95

    • WordPerfect for DOS, or Windows 5.0, 5.1, 6.0, 7.0 and 8.0

    • Plan text format

    • Rich text format

  • Click the Insert Menu and choose Text File

  • Choose between Autoflow and Manual Control

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Spell Check a Publication

  • Select either a selected area the Entire Story or All

  • Start the Spell Checker by pressing F7

  • or click Tools, Spelling, Spell Checker

  • or right click the story and choose Proofing Tools, Spelling

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Page Setup

  • Click File Menu

  • Click Page Setup

  • On Special fold choose from

    • Book Fold

    • Tent Card

    • Side Fold Card

    • Top Fold Card

  • On Special Size choose from

    a variety of sizes including a

    1.5m Banner

  • On Labels the majority of Avery labels are listed

  • On Envelopes, two standard sizes are listed together with a Custom option

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Layering Objects

  • Objects sit on top of each other in the order in which they were created

  • To change the order of the layers click the object then click Arrange Menu

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Aligning Objects

  • Select the objects you wish to align (Shift)

  • Right click the mouse on the selected objects

  • Choose Align Objects and make a selection from the choices presented

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Nudging Objects

  • Used Nudge techniques to move objects with precision

  • Select the object you wish to move

  • Hold the Alt key and use the Arrow keys on the keyboard to nudge the object one pixel at a time

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Flipping and Rotating Objects

  • Select an object

  • Use the Rotate and Flip buttons to manipulate it

  • Click the Custom Rotate button for other angles

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Group and Ungroup Objects

  • Select the objects you want to group (Shift)

  • Click the Group button

  • When objects are grouped the button changes

  • Click the Ungroup objects button to separate them

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Pack & Go for a Printing Service

  • Click File, Pack & Go, and then Take to a commercial printing service

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Printing to an Installed Printer

  • Ensure the printer is set up correctly first

  • Click File, Print Setup

  • Then click File, Print and choose your options

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Converting a Publisher Document to HTML

  • Click File, Create Web Site from Current Publication

  • The publication will become a new HTML document

  • HTML means Hypertext Mark-up Language

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Viewing the Web

  • Click the Web Preview button

  • Or click File, Web Site Preview

  • Or press Ctrl + Shift + B on

    the keyboard

  • To launch Microsoft Internet Explorer and view your Web

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  • Hyperlink text or graphics to other web pages

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Hot Spot Tool

  • Click the Hot Spot tool button and drag around the outside of your hotspot

  • Then define where it links to

  • You can link to

    • a URL on the Internet

    • an Email address

    • another page in your Web

    • a file on your Hard Disk

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Form Control Tool

  • Your ISP must support Front Page Server Extensions

Command button

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HTML Code Fragment

  • Use the HTML Code Fragment button to write JAVA applets and HTML code

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Creating a Mail Merge Database

  • Three step process

    1 Create publication

    2 Create database or open database

3 Merge the two together

Click Close when you have finished and save the Publisher Address List you have created

Finishing the mail merge l.jpg
Finishing the Mail Merge

  • Click Mail Merge, Open Data Source

  • Find the data source you have created

  • Click Mail Merge, Insert Field to place fields in your publication or click Ctrl + Shift + I

  • Insert the fields you require in the publication

  • Click Mail Merge, Merge to complete the operation

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Editing a Publisher Address List


  • Click Mail Merge, Edit Publisher Address List

  • Open the correct file (it will have a .mdb extension)

  • Make the necessary changes

  • Close it down once again

    saving the changes

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Opening Another Data Source


  • Cancel the original merge first

  • When you click to Open Data Source you can select another file

  • You can use a variety of

    database types

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Adding Sort Criteria


  • For even more powerful results you can select a sub set only of your database