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Microsoft Publisher 2000. Foundation . What is Publisher 2000?. Publisher 2000 is a Desk-Top Publishing application. You can: Create letterheads, cards, invitations and more for your personal use Create newsletters, business cards, envelopes and brochures for business use and much more.

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Microsoft Publisher 2000

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what is publisher 2000
What is Publisher 2000?
  • Publisher 2000 is a Desk-Top Publishing application
  • You can:
    • Create letterheads, cards, invitations and more for your personal use
    • Create newsletters, business cards, envelopes and brochures for business use and much more
getting familiar with the environment
Getting Familiar With the Environment

Click on the Start button, select Programs, and then select Microsoft Publisher

menus and toolbars
Menus and Toolbars

Investigate the function of each of these icons

Get used to the drop down menus!

rulers measurements
Rulers & Measurements
  • Press Ctrl when dragging the ruler to reset to Zero on the page
  • Click Tools menu and Options to switch between inches and centimetres
using the publisher tutorials
Using the “Publisher Tutorials”
  • Get detailed help on common tasks!
learning about wizards
Learning About Wizards
  • Click Next to advance through a Wizard’s questions
using zoom
Using Zoom
  • Remember F9 to Zoom in and out to Actual size
  • Use the View Menu to select other Zoom factors
  • Or use the Zoom factor buttons
hiding and showing the wizard
Hiding and Showing the Wizard
  • The Hide Wizard/Show Wizard button is found at the bottom left of the screen
  • Use it to turn the Wizard on and off at will
changing the design
Changing the Design
  • Use the Wizard to change elements of your design
  • Choose ResetDesign if you like the change that is previewed on screen
save and save as
Save and Save As
  • Choose your destination
  • Be careful with filenames
  • Choose other options if you want
publications by design19
Publications by Design
  • Design sets ensure consistency of design throughout a complete set of business documentation
blank publication
Blank Publication
  • If you choose a publication with multiple pages Publisher will handle this for you
opening a publication from disk
Opening a Publication From Disk
  • Pick the network drive from the drop-down box


Previews will only be shown if Preview is chosen when the publication is saved

personal information
Personal Information
  • Publisher 2000 can store your personal and business information
  • When it is stored you can use the Personal Information design element to quickly add your details
creating publisher objects
Creating Publisher Objects
  • Publisher uses graphic objects
  • Click and drag is a necessary technique to learn
  • Objects have square handles for
    • identification
    • resizing
using undo and redo
Using Undo and Redo
  • Use the Edit Menu
  • Use the buttons
  • Press Ctrl + Z on the keyboard to undo
  • Press Ctrl + Y on the keyboard to redo
text frame text entry
Text Frame Text Entry
  • Wavy Red underline for spelling errors
  • Object Formatting toolbar becomes available when objects are created
table frame tool
Table Frame Tool
  • The table frame tool creates a table similar to those found in Word 97
  • Choose the number of rows and columns
  • Choose the Table Format and let Publisher do the rest
deleting a page
Deleting a Page
  • Click Edit Menu and choose Delete Page
  • If your document has left and right hand pages you will be asked to choose between them
the wordart frame tool
The WordArt Frame Tool
  • Click the WordArt Frame tool
  • Enter your text into the WordArt Text Entry box
wordart formatting toolbar
WordArt Formatting Toolbar

Same height letters

Character spacing

Line tool







Flip letters


Style Selector

Font Type

Font Size

the picture frame tool
The Picture Frame Tool
  • Click the Picture Frame tool
  • Drag to create the frame size
  • Double click inside the frame to select the picture file
the clipart gallery tool
The ClipArt Gallery Tool
  • Click the ClipArtGallery tool button to create the frame
  • Select the ClipArt from any of the categories listed and click Insert
drawing objects
Drawing Objects
  • Click these buttons to create lines, rectangles, squares and ellipses
  • Press Shift to create perfect lines, squares and circles
  • Custom Shapes button
changing the view
Changing the View
  • Click the View Menu
  • Choose Two Page Spread
  • Use the Zoom In and Zoom Out buttons to select an area within an object
  • Use F9 to zoom up and down from Actual size on a complete object
  • Use the Zoom Factor buttons at the bottom for a generalised zoom or to get back to Full Page
  • Or use the View Menu, Zoom
page navigation
Page Navigation

Note: The scroll bars only allow you to move up and down on the one page

  • Backgrounds appear on every page of your publication
  • Ctrl + M switches between background and foreground
  • Or click the View Menu and choose Go to Background/Go to Foreground
  • Insert any ClipArt, Picture File or Image from Scanner as a background
picture display
Picture Display
  • Complicated or large pictures slow down the on-screen display
  • Choose to:
    • Hide the picture
    • Fast resize and zoom
show hide characters
Show Hide Characters
  • As in Word you can show non-printing characters
  • Click the button to show characters
  • This symbol is a paragraph mark
  • These are tab marks
  • This shows the end of a story
boundaries and guides
Boundaries and Guides
  • Use Layout Guides to help you arrange your page
  • Click the Arrange Menu and choose Layout Guides
cut copy and paste objects
Cut, Copy and Paste Objects
  • Cut and Paste is a way of moving objects from one location to another
  • Copy and Paste is a way to duplicate an object
  • There are 3 ways to Cut, Copy and Paste
    • Use the Edit Menu
    • Click the Right hand mouse button and use the Short-cut menu
    • Click and Drag the object (use Ctrl at the same time to copy)
changing picture frames
Changing Picture Frames

You can change the

frame around a

picture so that text

wraps around it like this

  • Right click the mouse on an object and choose Change Frame, Change Frame Properties
changing clipart
Changing ClipArt
  • If you’ve inserted the wrong picture don’t worry - Change It!
  • Right click on the picture to see the Short-cut menu
  • Go back to the ClipArt Gallery and select another
re sizing objects
Re-sizing Objects
  • Move the mouse over a handle
  • Wait for the different Re-size mouse cursors
  • Click and drag
  • ClipArt and Pictures will resize in proportion
  • Objects can distort - hold Shift to resize in ratio
moving objects
Moving Objects
  • Moving objects is the same as Cut and Paste
  • You can either use the Edit Menu to Cut and Paste
  • Or, you can Click and Drag the object
re coloring objects
Re-coloring Objects
  • Right click on an object to choose either Change Object (whatever the name of the object is )
  • You can change 3 elements
    • Line Style Thickness, color & style
    • Fill Colour Colors, effects,

gradients, and patterns

    • Shadow
the crop picture tool
The Crop Picture Tool
  • Remove unwanted parts of a
  • picture by cropping
  • the parts you don’t want
  • Right click a Picture or Object to see the Short-cut menu
  • Choose Crop.. (either Picture or Object)
  • Click and drag the crop cursor over the area you want to crop
adjusting outline nodes
Adjusting Outline Nodes
  • You can manipulate how text wraps around objects
  • Ensure the text is wrapping first
  • Click Edit Menu and then Irregular Wrap
  • Click and drag individual nodes to move the text out of the way
text flow
Text Flow
  • To create a linked frame display the Link Toolbar click Tools, Text Frame Connecting
  • Click the Link button
  • Pour the text into the next spare frame
  • Text in the overflow area shows up

like this and needs attention

disconnecting frames
Disconnecting Frames
  • Use the Disconnect Text Frames button to unlink the frames and the text will flow back into the overflow area
autofit text
Autofit Text
  • Right click the mouse on the frame with overflow text
  • Choose either Best Fit or Shrink Text on Overflow
other text formatting options
Other Text Formatting Options
  • All options found in Short-cut menu
    • Right click on the text frame
    • Click Change Text
  • Drop Cap
  • Align Text Vertically
  • Line Spacing
    • includes Scaling, Tracking and Kerning
importing text
Importing Text
  • Import text that is already created in other applications
    • Microsoft Word - versions 2.0, 6.0, 95 and 97
    • Microsoft Works - versions, 3.0 and 4.0
    • Windows 95 Word pad
    • Microsoft Write version 3.1 and 95
    • WordPerfect for DOS, or Windows 5.0, 5.1, 6.0, 7.0 and 8.0
    • Plan text format
    • Rich text format
  • Click the Insert Menu and choose Text File
  • Choose between Autoflow and Manual Control
spell check a publication
Spell Check a Publication
  • Select either a selected area the Entire Story or All
  • Start the Spell Checker by pressing F7
  • or click Tools, Spelling, Spell Checker
  • or right click the story and choose Proofing Tools, Spelling
page setup
Page Setup
  • Click File Menu
  • Click Page Setup
  • On Special fold choose from
    • Book Fold
    • Tent Card
    • Side Fold Card
    • Top Fold Card
  • On Special Size choose from

a variety of sizes including a

1.5m Banner

  • On Labels the majority of Avery labels are listed
  • On Envelopes, two standard sizes are listed together with a Custom option
layering objects
Layering Objects
  • Objects sit on top of each other in the order in which they were created
  • To change the order of the layers click the object then click Arrange Menu
aligning objects
Aligning Objects
  • Select the objects you wish to align (Shift)
  • Right click the mouse on the selected objects
  • Choose Align Objects and make a selection from the choices presented
nudging objects
Nudging Objects
  • Used Nudge techniques to move objects with precision
  • Select the object you wish to move
  • Hold the Alt key and use the Arrow keys on the keyboard to nudge the object one pixel at a time
flipping and rotating objects
Flipping and Rotating Objects
  • Select an object
  • Use the Rotate and Flip buttons to manipulate it
  • Click the Custom Rotate button for other angles
group and ungroup objects
Group and Ungroup Objects
  • Select the objects you want to group (Shift)
  • Click the Group button
  • When objects are grouped the button changes
  • Click the Ungroup objects button to separate them
pack go for a printing service
Pack & Go for a Printing Service
  • Click File, Pack & Go, and then Take to a commercial printing service
printing to an installed printer
Printing to an Installed Printer
  • Ensure the printer is set up correctly first
  • Click File, Print Setup
  • Then click File, Print and choose your options
converting a publisher document to html
Converting a Publisher Document to HTML
  • Click File, Create Web Site from Current Publication
  • The publication will become a new HTML document
  • HTML means Hypertext Mark-up Language
viewing the web
Viewing the Web
  • Click the Web Preview button
  • Or click File, Web Site Preview
  • Or press Ctrl + Shift + B on

the keyboard

  • To launch Microsoft Internet Explorer and view your Web
  • Hyperlink text or graphics to other web pages
hot spot tool
Hot Spot Tool
  • Click the Hot Spot tool button and drag around the outside of your hotspot
  • Then define where it links to
  • You can link to
    • a URL on the Internet
    • an Email address
    • another page in your Web
    • a file on your Hard Disk
form control tool
Form Control Tool
  • Your ISP must support Front Page Server Extensions

Command button

html code fragment
HTML Code Fragment
  • Use the HTML Code Fragment button to write JAVA applets and HTML code
creating a mail merge database
Creating a Mail Merge Database
  • Three step process

1 Create publication

2 Create database or open database

3 Merge the two together

Click Close when you have finished and save the Publisher Address List you have created

finishing the mail merge
Finishing the Mail Merge
  • Click Mail Merge, Open Data Source
  • Find the data source you have created
  • Click Mail Merge, Insert Field to place fields in your publication or click Ctrl + Shift + I
  • Insert the fields you require in the publication
  • Click Mail Merge, Merge to complete the operation
editing a publisher address list
Editing a Publisher Address List


  • Click Mail Merge, Edit Publisher Address List
  • Open the correct file (it will have a .mdb extension)
  • Make the necessary changes
  • Close it down once again

saving the changes

opening another data source
Opening Another Data Source


  • Cancel the original merge first
  • When you click to Open Data Source you can select another file
  • You can use a variety of

database types

adding sort criteria
Adding Sort Criteria


  • For even more powerful results you can select a sub set only of your database