Objectives:

1. Presentation Styles and Skills Objectives: • This presentation provides background on the differences between a speech and a presentation, different types of presentation delivery, and presentation behavior to avoid. The participant will be able to: • Describe the differences between a speech and a presentation • Determine personal type of speaker • Identify and avoid poor board etiquette • Avoid poor presentation techniques • Integrate several presentation methods into the module prepared for this workshop.

2. One of the most difficult things you may ever have to do Do you feel like this when you have to give a presentation or workshop? Use those nerves and anxiety to boost your presentation energy! Presentation Styles and Skills

3. A presentation is a speech by another name Think for a moment about the different types of speeches you have heard. Some were probably political speeches by a candidate running for office, some may have been dedication speeches at the opening of a new building, and others may have been tribute speeches honoring a particular individual or group. A presentation, in many ways, is just a different type of a speech. However, unlike the examples above, some things may be a bit different about your presentation, such as: Audience – Most likely, your audience will have a specialized background, and will have a personal desire to attend your presentation. Environment – As a metadata trainer, it’s most likely that you will find yourself in one of three environments – business, professional, or technical. Each may require a slightly different approach, and so knowing your target audience is crucial. Putting together a metadata workshop will involve more work than just putting together and delivering a presentation. However, think about the different sections of your workshop as individual presentations. Doing this may make the development of your material a little easier and may make your workshop delivery go a bit smoother. Presentation Styles and Skills

4. Start with a BANG! Delivering your presentation Make a statement! Add some drama! Stimulate thinking! Use a catchy visual aid or stunning statement to start your presentation with excitement. It wakes up your participants, and can take the edge off your anxiety. It also gives you the opportunity to provide an interesting example of the subject at hand. If you grab their attention early, you won’t have to fight for it so hard later on. • As you proceed with your presentation, here are some things to keep in mind: • Gestures – Be natural with your gestures. Don’t keep your hands in your pockets, and don’t fidget. • Stand up, speak up, chin up – Good posture will make it easier to project your voice, plus it lends an air of confidence to your appearance. • Move, but don’t pace – Be careful you don’t come across like a caged animal. Be relaxed, and your audience will relax. Tense up, and they will too. • SMILE! – Have fun with it. A smile goes a long way toward making the whole experience much more pleasurable on both sides of the podium. Presentation Styles and Skills

5. Delivering your presentation Have you ever been in the audience when a speaker either talked exclusively to the screen, or perhaps even stood directly in front of the projector and wouldn’t move? It makes for one uncomfortable experience. If you are using a projector, or whiteboard, or a flip chart, make sure you stand to the side and use a pointer. Writing metadata using avail tools from the internet. Writing metadata using available tools from the internet. No, no, no! Don’t stand in front of the screen! Yes, yes, yes! Stand to the side and use a pointer. Presentation Styles and Skills

6. Delivering your presentation – It’s in the eyes Have you ever been in a presentation where the speaker looked only at the screen or flipchart, and did not look at the audience? How did that make you feel? When delivering your presentation, always try to maintain good eye contact. Good eye contact with your audience shows sincerity. As you speak and are looking around the room, try to spend 4 to 5 seconds in eye contact with individuals in the audience. When you are answering questions, look to the questioner for 25% of the time, and the rest of the audience for the remaining 75%.This kind of eye contact involves the participants, draws response from them, and shows you are confident in what you are saying. You want to avoid the ‘shifty eye,’ where you are constantly looking around, like you are looking for the closest exit. Also, avoid looking around people. Make direct eye contact. Finally, whenever possible, avoid reading your material, either directly off the screen or out of your workshop materials. To avoid this, practice your presentation. Presentation Styles and Skills

7. Delivering your presentation – No time to speak softly In your presentation, your voice is an important tool. Use it wisely. • Speaking in front of a group of people can be intimidating. It is important to realize how you sound. When you are nervous, you will talk fast, or perhaps you will talk softly. This can kill a good presentation. It takes practice, so don’t get frustrated. Just take a deep breath and slow down. • Here are some things to keep in mind: • Projection – Make sure the folks in the back of the room can hear you. When you get started, ask them. • Enunciation – Speak clearly. Once again, this is tied to your speaking speed. • Pace – One of those things that comes with practice. • Modulation – Change the tenor of your voice to emphasize important • points. Repeat information that you want the participants to • remember. • “Um, ah, er” – It’s tough, but try to avoid these ‘fillers.’ One way to get • better at cutting out the ‘um’s’ and ‘ah’s’ is to join your local • Toastmaster’s club. They specialize in helping people become • effective speakers. • Finally, avoid sexist language and improper grammar. Be professional. Presentation Styles and Skills

8. Delivering your presentation – Odds and ends Below is a virtual compendium of miscellaneous information to consider (as if you didn’t have enough to consider already!). • Pointers – It’s not a baton! Use it judiciously, and avoid ‘playing’ with it. • You might put an eye out. • Projection systems – Work with them, don’t compete. Remember, talk to the audience, • not the screen. • Cursors – When using a computer-based presentation, avoid the frantic mouse syndrome. Keep in mind your participants are trying to follow what you are doing, and a mischievous mouse is distracting. • Color – Use color to liven up a monotone presentation, but avoid too many colors. Also, pay attention to your color contrasts between your background and text. Avoid background images and text colors that compete. • Video tape yourself – It’s a great way to critique yourself and correct any problems. Presentation Styles and Skills

9. Delivering your presentation – It’s time. Now what? So you’ve thought about all of the pointers given in this section, and now it’s time to present your material. Now what do you do? If you are like most people, you are probably going to be very nervous. That’s a good thing. Nerves and anxiety are good. They can give you an energetic edge to your presentation. However, if you begin to feel overwhelmed by your nerves and anxiety is a constant companion, here are some things that might help. • Before the presentation: • Practice the presentation. • Be aware of your voice pitch, volume, tone, • and pace. • Breathe deeply and slowly. • As you run through the presentation in your • head, focus on one concept at a time and • try to anticipate questions. If you do get • asked something you don’t know, be • honest. Don’t try to fake it. • During the presentation: • Take a drink of water. This helps slow you down. • Breathe deeply and slowly. • Speak slowly, clearly, and distinctly. • Ask for comments before moving on. Presentation Styles and Skills

10. Delivering your presentation – One last thing In all the hustle and bustle to prepare your presentation, don’t forget to prepare yourself. • Your appearance - Anything that distracts the participants • detracts from the presentation. • Be casual, but tidy • Dress for the local corporate culture • Dress to be comfortable • Check your appearance before the presentation. Presentation Styles and Skills

11. Delivering your presentation – Review Presenting can be a truly wonderful experience, or it can be your worst nightmare. Which scenario you experience depends a lot on how well you prepare. Let’s review some of the things we have learned in this section. • Present the material with energy, enthusiasm, and interest! • Speak clearly and with volume. • Make good eye contact. • Use natural gestures. • Speak to the participants, not to your visual aids. • Speak succinctly, avoid filler words such as ‘ahh’, ‘umm’, ‘err’, ‘like’, ‘you know’. • Prepare and practice. Avoid reading the presentation and eliminate apologies. • Wear clothing that does not distract from the presentation. • Turn off electrical visual aids when not in use. • Schedule physical and mental breaks. • Keep to your schedule. • Welcome questions. • Observe the listener for cues. • Give feed back. • Ask for comments before moving on. Presentation Styles and Skills