Important Updates and Training Opportunities in Education for 2024-25 Academic Year

1. Coffee Session May 14, 2024

2. Download Today’s Materials linktr.ee/caloutreach Navigate to: [Upcoming Training Opportunities] Select: Coffee Session under current month Find: Resource guide and PowerPoint Download: 2

3. Agenda  Training Opportunities  2024–25 Rollover  Initial ELPAC Administration and Scoring Training (AST) Information  Initial Alternate ELPAC AST Information  Security and Test Administration Incident Reporting System (STAIRS) Tips  Call Drivers  Reminders  Questions and Answers 3

4. Training Opportunities Don’t miss out!

5. Upcoming Trainings  Accessing Summative Assessment Results in the California Educator Reporting System (CERS)  CAASPP & ELPAC Website Demonstration  Charter School Assessment Coordinator Network Meeting  Initial Alternate ELPAC AST Overview and Q&A 5

6. Asynchronous Trainings  New Coordinator Webinar #5: Preparing for Scores 6

7. Get Involved  Participate in the assessment development process. Please note the following: – We need educators like you! – This is your chance to be involved in and provide vital input in test composition, accessibility, and implementation. – New opportunities will be available by May 24 and throughout the 2024–25 test administration year. 7

8. 2024–25 Rollover

9. 2024–25 TOMS User Rollover  2024–25 TOMS roles for CAASPP and the ELPAC will be available beginning July 3, 2024. – Only users who have a 2024–25 role will keep their 2024–25 role. All roles from 2023–24 will be deactivated.  Test settings will roll over into the 2024–25 test administration year, including for students moving between LEAs. – There is a key exception: Any student exiting from special education programs will lose their accommodations. 9

10. 2024–25 SSO Password Update  Beginning July 3, 2024, all Single Sign-On (SSO) passwords will have the following requirements: – 12 characters – Cannot repeat any of the last 24 passwords – An uppercase letter (A–Z) – A lowercase letter (a–z) – A one-digit number (0–9) – A special character (%, #, !, etc.) 10

11. 2024–25 Rollover: Interim Assessments (1)  The 2023–24 interim assessments will remain available until August 1, 2024, when the August system downtime begins.  The 2024–25 interim assessment window will open on August 6, 2024, but the ELPAC Form II Interim Assessments will be made available later on September 17, 2024. – 19 additional Focused Interim Assessment Blocks for English language arts/literacy and mathematics (August 6, 2024) – 9 additional California Science Test Interim Assessments (August 6, 2024) – 28 additional ELPAC Interim Assessments (September 17, 2024) 11

12. 2024–25 Rollover: Interim Assessments (2)  All student responses remaining in the Teacher Hand Scoring System for 2023–24 interim assessments will be cleared during the downtime on August 2, 2024.  CERS groups will be cleared on August 1, 2024.  Unsubmitted or in progress ELPAC Interim Assessment components entered in the Data Entry Interface (DEI) will expire on August 1, 2024. Responses from expired DEI opportunities will be scored and results will be reported in CERS. 12

13. Initial ELPAC AST

14. Initial ELPAC AST Overview  The Initial ELPAC AST was launched on April 22, 2024.  The LEA certification completion deadline is August 2, 2024.  New for 2024–25: All LEAs must complete certification on the Moodle Training Site (Moodle).  The 2024–25 Initial ELPAC includes embedded field test questions.  All LEAs will participate in the embedded field test.  Test examiners will train and calibrate on all operational and field test questions in Moodle. 14

15. Initial Alternate ELPAC AST

16. Initial Alternate ELPAC AST Overview  The Initial Alternate ELPAC AST was launched on May 8, 2024.  The LEA completion deadline is August 2, 2024.  New coordinators need to take both the Summative Alternate ELPAC LEA Certification course and the Initial Alternate ELPAC AST.  Returning coordinators who have already taken these courses can verify on the AST website that their LEA has completed the Initial Alternate ELPAC AST. 16

17. STAIRS Tips

18. STAIRS Tips Overview (1)  Note that when submitting an Invalidate Appeal for the CAASPP, it cannot be reversed (unless incorrect student or assessment selected).  Continue to confirm STAIRS cases requiring a swap in the notes.  Please allow time for testing when submitting STAIRS cases at the end of the testing window. 18

19. Call Drivers

20. Call Drivers of Note  Demographic locks due to summative testing  24-25 Initial ELPAC TBD values – Values are adjustable on the spreadsheet to match TBD students.  Retired Statewide Student Identifiers (SSIDs), showing active within TOMS 20

21. Reminders

22. Test Administration Reminders  For CAASPP, state and federal laws require all students to be assessed, and the only federally recognized exemption is a not tested medical emergency. – The 95 percent participation rate is an accountability concept. – Although parent/guardian exemptions are allowable, they will count against the participation rate.  For the ELPAC, state and federal laws require all eligible students to be assessed. 22

23. ELPAC Reminders (1)  Note that Summative ELPAC K–2 Answer Books must be sent in for scoring. – It is not necessary to complete all student testing prior to returning test materials for scoring. – Answer Books must be scheduled for pick up by June 14, 2024, to be scored by ETS. – Boxes can be filled to capacity with Answer Books. Boxes can include Answer Books from multiple sites within the LEA as long as they are banded and separated with the Group Identification Sheet included. 23

24. ELPAC Reminders (2)  Do not send nonscannable materials in the white boxes. Please wait to send nonscannable Answer Books back for destruction. – LEAs will be informed of when to send back nonscannable materials and the process to do so.  Note that the 2024–25 Initial ELPAC supplemental test materials ordering window is now open until June 6, 2025. – All LEAs must use 2024–25 materials. No materials from previous test administration years can be reused. 24

25. ELPAC Reminders (3)  Check the completion status to ensure that the DEI for all K–12 Speaking scores have been entered prior to the end of the testing window. 25

26. Questions and Answers Use the Zoom Q&A feature to submit questions.

27. Share Resources Feel free to share resources on the padlet. linktr.ee/caloutreach 27

28. Coffee Session Topic Request Form Let us know what you want to hear about in future Coffee Sessions! linktr.ee/caloutreach 28

29. Thank you! 29