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TIME MANAGEMENT

TIME MANAGEMENT. Total Cost Solutions Gary L. Hopper, C.P.M, OPBC. IS TIME MANAGEMENT??? . Oxymoron Urban Myth Unattainable Goal Management Tool for Managers Management Tool for Managers to Manage Employees All of the Above None of the Above. PRODUCTIVITY SECRET. Charles Schwab

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TIME MANAGEMENT

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  1. TIME MANAGEMENT Total Cost Solutions Gary L. Hopper, C.P.M, OPBC

  2. IS TIME MANAGEMENT??? • Oxymoron • Urban Myth • Unattainable Goal • Management Tool for Managers • Management Tool for Managers to Manage Employees • All of the Above • None of the Above

  3. PRODUCTIVITY SECRET • Charles Schwab • What’s it worth? • At the end of every business day, list the six (6) most important items that you need to focus on for the next day in priority order. • Results oriented • Serial approach • Avoid procrastination • Commit to process

  4. TOP SEVEN MISTAKES • Working from a to-do list • Checking email constantly • Distractions for computer notifications • Multi-tasking • Environmental disruptions • Starting the day with email • Keeping emails in your inbox

  5. WORK SMART(NOT HARD) • Narrow your focus • Learn to delegate & empower • Eliminate non value add activities • Provide leadership and role model accountability • “Let go” of perfection idealisms • Be conscious, clear, succinct • Just say “no” if not a priority • High priority: health & exercise • Eliminate low priorities (ZBB or ABC approach) • Learn to feel at peace with a full plate

  6. KEEP IT SIMPLE • Email communication • Check email 2x – 3x/day • Clean inbox • Block office time • Stretch breaks • Phone calls – use voicemail • Effective meetings • Agenda • ARs • Attendees

  7. MAKE TIMELY DECISIONS(BASED ON FACTS & DATA) • Seven Step Problem Solving Process • Define problem • Analyze problem • Brainstorm possible solutions • Select best options • Evaluate and select the best option • Develop action plan • Implement

  8. TOOLS www.totalcostsol.com • Negotiation planning process • Standardized boilerplate template • RFP process • Cost savings tracking • Annual commodity plan • Supplier management process

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