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TIME MANAGEMENT. Total Cost Solutions Gary L. Hopper, C.P.M, OPBC. IS TIME MANAGEMENT??? . Oxymoron Urban Myth Unattainable Goal Management Tool for Managers Management Tool for Managers to Manage Employees All of the Above None of the Above. PRODUCTIVITY SECRET. Charles Schwab

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time management

TIME MANAGEMENT

Total Cost Solutions

Gary L. Hopper, C.P.M, OPBC

is time management
IS TIME MANAGEMENT???
  • Oxymoron
  • Urban Myth
  • Unattainable Goal
  • Management Tool for Managers
  • Management Tool for Managers to Manage

Employees

  • All of the Above
  • None of the Above
productivity secret
PRODUCTIVITY SECRET
  • Charles Schwab
  • What’s it worth?
  • At the end of every business day, list the six (6) most important items that you need to focus on for the next day in priority order.
    • Results oriented
    • Serial approach
    • Avoid procrastination
    • Commit to process
top seven mistakes
TOP SEVEN MISTAKES
  • Working from a to-do list
  • Checking email constantly
  • Distractions for computer notifications
  • Multi-tasking
  • Environmental disruptions
  • Starting the day with email
  • Keeping emails in your inbox
work smart not hard
WORK SMART(NOT HARD)
  • Narrow your focus
  • Learn to delegate & empower
  • Eliminate non value add activities
  • Provide leadership and role model accountability
  • “Let go” of perfection idealisms
  • Be conscious, clear, succinct
  • Just say “no” if not a priority
    • High priority: health & exercise
    • Eliminate low priorities (ZBB or ABC approach)
    • Learn to feel at peace with a full plate
keep it simple
KEEP IT SIMPLE
  • Email communication
  • Check email 2x – 3x/day
  • Clean inbox
  • Block office time
  • Stretch breaks
  • Phone calls – use voicemail
  • Effective meetings
    • Agenda
    • ARs
    • Attendees
make timely decisions based on facts data
MAKE TIMELY DECISIONS(BASED ON FACTS & DATA)
  • Seven Step Problem Solving Process
    • Define problem
    • Analyze problem
    • Brainstorm possible solutions
    • Select best options
    • Evaluate and select the best option
    • Develop action plan
    • Implement
tools www totalcostsol com
TOOLS www.totalcostsol.com
  • Negotiation planning process
  • Standardized boilerplate template
  • RFP process
  • Cost savings tracking
  • Annual commodity plan
  • Supplier management process