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WELCOME Policy Council Members

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  1. Voting Members: Carrie Atkins Lindsay Bivins Cindy Blackwell Mark Brooks Jason Brucke Diana Harris Janice Hensley Jeff Haslam Amanda Hollifield Tim Ledford Brandi McCall Lisa McCurry Crystal McGee Florentina Osornio Sandi Patterson Christina Parker Niceforo Perez Tiffany Schorr McDowell County Schools Head Start and Preschool Programs October, 2010 WELCOMEPolicy Council Members

  2. Business Meeting • Call to order – Chairperson • Personnel • Approval of Minutes from September 23, 2010 • Reports • Old Business • New Business • Next Meeting Date • Adjourn

  3. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  4. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  5. Health Services – September 2010Rebecca Harrill • We have completed 110 health interviews in past few months for enrollment. • Out of that number we have 5 children with asthma care plans - teaching with family and staff. • Eastfield completed their 90 day Dental deadline with all children seeing dentist. • We have had 3 confirmed cases of strep throat, 1 case of head lice, 3 cases of hand –foot –and mouth disease-teaching done with staff and family on all. • Currently working on Dental day for Sept. 30th for Sugar Hill. • Continue record checks and classroom checks

  6. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  7. Family Services/Enrollment/ERSEA Tammy Stackable, Family Services Coordinator October 13, 2010 September Enrollment: Sugar Hill: 1 slot in process Nebo: Full Old Fort: Full N. Cove: Full Eastfield: 1 slot in process Early Head Start: 3 slots pending Children receiving Subsidy: 56 (24 EHS, 32 SH) Attendance %s for 9/10: HS- 85%; EHS- 83%, Both: 84% *62% of absences were due to illness

  8. Events & Notes • 9/25/10- McDowell Co. Resource Fair at the YMCA • 10/20/10- Family Service Meeting • Learning NEW 2011 Monitoring Protocol • Continuing to audit child files and enter data • Working on revising policies and procedures • Putting together notebooks for Monitoring Review

  9. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  10. ABOUT US • We serve Infants and Toddlers from six weeks to three years old at the center. We also serve pregnant moms and twelve home based families. • Our program is open from 6:00 am until 5:30 pm. We are full day and full year.

  11. WHAT IS UP? • We are having a book fair this week. • The children enjoyed water day two days per week all summer. • The children planted a garden (which the groundhogs enjoyed). • We will have a Home Based Socialization Friday. • Marion Fire Dept. will bring the Fire Truck next week. • We are celebrating Hispanic Heritage this week.

  12. DRILLS AND INSPECTIONS • The fire drill and playground inspections have been done this month. • Classroom observations have been completed for this month. • Progress Reports and Home Visits are being conducted by teachers this month. • Monthly staff meetings have been held.

  13. TRAINING • The Early Head Start Staff have attended the following training events: SIDS, Language and Literacy for Infants and Toddlers, ITERS and ECERS Rating Scale, Infant and Toddler Temperament, Social and Emotional Milestones, Primary Caregivers, Child Abuse and Neglect, Nutrition, Health, Mental Health, Transportation, Family Involvement, Poverty Simulation. • Please come and visit with us we appreciate volunteer time and would love for you to see the center. • Thank You, • Robin Davis, Center Manager Please feel free to drop in and visit anytime. Robin Davis

  14. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  15. Report for Policy CouncilTuesday, September 23, 2010Jennifer Pitman Education/ Literacy & Disabilities Coordinator * The start of our new year has been smooth. The children seem to be adjusting well and the new teachers have fallen right into place. All the classrooms look great. I am expecting an exciting and rewarding school year. * Teachers have finished their home visits, and are beginning to record observations for the children’s assessments. • The Book Fair has been here this month. It was here at Sugar Hill for a week and then at Early Head Start. It will benefit our classes, our Parent Lending Library, and Teacher Resource Center. • There will be several of our teachers at both Head Start and Early Head Start that will be attending the 2010 NCAEYC Conference. They have agreed to come back and share the information with the rest of use during a scheduled Lead Teacher Meeting. • Our Children with IEP’s have started receiving services from ECP. We have 2 current Referrals in process and at least 3 in the beginning stages of Referral.

  16. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  17. Policy Council Report • September 23rd, 2010 • Transportation: • Head Start currently has four (4) Bus Routes: Nebo, Eastfield, Old Fort, and North Cove. • Head Start currently transports approximately 60 children on a daily basis. • The Head Start Classrooms have taken four (4) Field Trips so far this school year. All four classrooms visited the Apple Orchard. • The first of three Emergency Bus Evacuation Drills are underway. The next two will be completed in January and May. • I completed Transportation, Bus and Pedestrian Safety Training for staff on August 27th. • A Transportation Expense Report is Attached.

  18. Policy Council Report (Cont.) September 23rd, 2010 • Mental Health: • Dr. Jim Robinson was at Early Head Start on August 19th and at Sugar Hill Head Start on September 16th for Parent and Staff Consultations. • Dr. Jim Robinson has completed one (1) child observation since school began. The Care Team held a meeting with the parents to discuss the results. • There has been no (0) Mental Health Child Referrals. • All Preschool Lead Teachers and Teacher Assistants had CSEFEL (Center for Social Emotional Foundations of Early Learning) Training on August 18th. • Dr. Jim Robinson provided Mental Health Training for all Head Start Staff on August 26th.

  19. Policy Council Report (Cont.) September 23rd, 2010 • Volunteer Services: • I provided the Head Start Staff with Parent Involvement and Inkind Training on August 27th. • On September 14th We had a Parent Meeting on “Safety”. Which included information on Transportation, Bus, and Pedestrian Safety, Car Seat Laws, and Home and School Safety. The presentation was provided by Jack Wood from the Marion Police Dept. • On September 17th we had a Fabulous Fathers/Marvelous Moms Outing at the WNC Nature Center. We had 64 in attendance! • August Inkind Report is Attached.

  20. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  21. Nutrition & Child Care Compliance Report July/August Elizabeth Correll Meal Counts July SNACK FOOD & BEVERAGES: $406.00 August SNACK FOOD & BEVERAGES: $1,590.30

  22. Nutrition Continued • 7/1: Starting new year: Meal Applications for PDC sent home. • 7/12: Eastfield Parent Orientation for New School Year. • 8/4/10: Child Nutrition contracted with a new food vender. SYSCO • 8/10/10: Snack food ordered for each facility • 8/16/10: Lunch meeting w/ Elsa Barnes, Dietician, McDowell Hospital • 8/19: Sanitation Training w/ County Inspector. • 8/25: Snack food delivered at Nebo, NCove, OF, and EHS. • 8/26-8/27: Nutrition Training w/ Elsa Barnes & E.Correll; Child Abuse & Poverty Simulation Training. • 8/30: N,NC,OF & Sugar Hill Parent Orientation for New School Year. • To date: Number of children with Food Allergies & Special Diets 19. • Forthcoming Events: 10/18: WIC Nutrition Activity for N,NC,OF & Sugar Hill Centers 10/25: WIC Nutrition Activity for Eastfield

  23. Child Care Licensure • 7/15: Met with Eastfield Principal to review DCD Monitoring Notebook. • 7/20: DCD visit @ Sugar Hill. 3 year rated license renewed—maintains 5 star rating. • 8/3: DCD visit @ Sugar Hill. TA visit to assess playground surfacing & equipment. • 8/5: Met with Old Fort Principal to review DCD Monitoring Notebook. • 8/6: DCD/DSS visit @ SugarHill. • 8/9: DCD/DSS visit @ Sugar Hill. • Gravel on the SH & OF playground is not pea gravel per DCD gravel assessment. However, DCD provided a letter of approval based on receipt of an Enhanced Playground Plan w/ signatures. The plan was submitted 9/13.

  24. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Personnel • Fiscal • Director • Other

  25. Meetings Attended: May 18 CDA Requirements – Asheville NC May 19 Health Advisory May 28 Educ. Advisory May 26 Cluster E August 3 MTCC Child Development Staff Sept. 20 School Board Meeting/Luncheon ~Also attended weekly management meetings~ Trainings Attended: June 19–24 Head Start Research Conference–Washington DC August 26–27 In-service Training Sept. 14 Records Retention - Winston Salem Conducted Sub-Training throughout the summer Misc: Employment Interviews Conducted center visits File Audits Human Resources Policy Council ReportBrenda McKinney, Coordinator Sept. 23, 2010 Education Status 19 Teachers with AAS or Higher 16 Teachers enrolled in college

  26. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Fiscal • Director • Other

  27. July and August Financials have been handed out for your review. Note that Credit Card transactions and Non-Federal Share are included per Federal requirements. I attended a Records Retention Seminar in Winston-Salem on September 14th. Our In-kind/Non-federal share contributions have gotten off to a slow start as usual this time of the year. However, we would like to thank Baker’s Automotive, Wal-Mart, Dr. Grindstaff, Kay Sinclair, and Terry English for their donations!! Finance

  28. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Fiscal • Director • Other

  29. Director’s ReportJanuary, 2010 – Peggy Freeman • School opening this year has gone smoothly; we have enrolled over 100 children this summer and our entire staff has done a SUPER job!

  30. Director’s Report continued • In June, five coordinators and the director attended the Head Start Research Conference in Washington, DC • We had a student intern from our county, Jamey Womack, work at Head Start this summer. Jamey is a Communication and Broadcasting major at East Carolina University. She completed several projects for us and provided us with 150 volunteer hours. • One of the projects Jamey helped us with is a video that we can show to parents during the Open House.

  31. Director’s Report continued • Head Start teachers and assistants came back to work 3 days earlier than usual so we could provide additional training. We used ARRA money to pay for the extra days. • All employees attended 2 days of pre-service training on August 26 & 27. • Open House was held at all preschool centers on August 30.

  32. Director’s Report continued Our budget is very tight this year due to: • Reduction in More at Four money • Increase in retirement match and cost of health insurance • No additional federal funds available for the new program year • Steps we’ve taken to reduce costs: eliminated 2 bus routes and 1.5 jobs

  33. Director’s Report continued • This year is a very important one. We will have a federal review, possibly before the end of the calendar year. We have been asked to upload our pre-review information by November 12. • More will be discussed in the October and November meetings, and we will be asking for your help!

  34. Director’s Report continued Received in email 9-21-10: HHS Announces National Effort to Reshape and Raise Quality in Head Start ProgramsTue, 21 Sep 2010 00:01:00 -0500 Today, the U.S. Department of Health and Human Services (HHS) announced new proposed regulations that for the first time require lower performing Head Start programs to compete against other entities for continued funding.

  35. Director’s Report continued We have made improvements in buildings and grounds throughout the summer: ***Sugar Hill - new roof, new flooring in offices, new HVAC unit in office, new paint; work on playground continues ***Early Head Start – parking lot resurfaced ***Eastfield – new sidewalk Pending: Connection to city sewer, new faucets and sinks at Sugar Hill, HVAC units in 2 classroooms Most improvements were funded with ARRA money or one-time program improvement funds

  36. Business Meeting: Reports • Parents • Health Services • Family Services • Early Head Start • Education • Transportation/Volunteer/Mental Health • Nutrition/Licensing • Fiscal • Director • Other

  37. Business Meeting • Call to order – Chairperson • Approval of Minutes • Recommendation from Personnel Committee • Reports • Old Business • New Business • Next Meeting Date • Adjourn

  38. Old Business

  39. Business Meeting • Call to order – Chairperson • Approval of Minutes • Recommendation from Personnel Committee • Reports • Old Business • New Business • Next Meeting Date • Adjourn

  40. New Business • Approve Child Safety Policy • Approve revised job descriptions • Approve new hires & resignations • Other

  41. Business Meeting • Call to order – Chairperson • Approval of Minutes • Recommendation from Personnel Committee • Reports • Old Business • New Business • Next Meeting Date - Wednesday, October 13, 10:00 a.m.? • Adjourn

  42. See you in October Thank you for serving on the Policy Council – we couldn’t do it without you!