2010 competitive grant application workshop may 2009 l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
2010 Competitive Grant Application Workshop May 2009 PowerPoint Presentation
Download Presentation
2010 Competitive Grant Application Workshop May 2009

Loading in 2 Seconds...

play fullscreen
1 / 75

2010 Competitive Grant Application Workshop May 2009 - PowerPoint PPT Presentation


  • 232 Views
  • Uploaded on

2010 Competitive Grant Application Workshop May 2009. Workshop Goals. Familiarize you with the MCOLES Competitive Grant Program Highlight changes for 2010 Applications Help you prepare a quality application Answer your questions. Workshop Objectives.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about '2010 Competitive Grant Application Workshop May 2009' - Sophia


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
workshop goals
Workshop Goals
  • Familiarize you with the MCOLES Competitive Grant Program
  • Highlight changes for 2010 Applications
  • Help you prepare a quality application
  • Answer your questions
workshop objectives
Workshop Objectives
  • At the conclusion of this Workshop, you, the attendees will be able to …
    • write a comprehensive grant application in conformance with the Guidelines.
    • write objectives that will assess the acquisition of knowledge and/or skills by your trainees.
workshop objectives4
Workshop Objectives
  • Develop a methodology statement that clearly describes the proposed project with the appropriate detail on methods.
  • Develop a budget detail and budget narrative that complement each other and support the training activity.
  • Develop evaluation methods that will assess the acquisition of knowledge and/or skills by your trainees.
funding concerns
Funding Concerns
  • Collections in the fund are down 11.7%
  • 2009 Budget deficit coverage
    • $600,000
  • Fiscal Year 2010
    • Budget problems expected to continue
      • One proposal is to transfer $476,400 from Justice Training Fund to MCOLES General Fund (removed from MCOLES GF for capitol security)
    • All funding sources are being considered
  • More competitive based upon available funding
handouts
Handouts
  • Grant Application Form
  • Application on CD (MS Word)
    • Budget Detail (Excel)
  • Competitive Grant Guidelines
  • Prioritized Training List
  • Important Information Sheet
  • Workshop Outline
  • Authorized Application Number (at close of workshop)
applicant eligibility
Applicant Eligibility
  • State or local agencies
      • agency of the state or of a city, village, township, county, or judicial branch of government
  • State supported university
  • Community college
applicant eligibility9
Applicant Eligibility
  • Five Components of the Criminal Justice System
    • Law Enforcement
    • Prosecution
    • Criminal Defense
    • Courts
    • Corrections
  • Eligible Trainees
    • Civilian and sworn personnel
    • Must be employed by an eligible applicant
law enforcement eligibility
Law Enforcement Eligibility
  • Law Enforcement Training Grants - must be provided through a consortium
    • Either an established Consortium or a law enforcement agency employing 100 or more MCOLES licensed law enforcement officer
  • Law Enforcement Consortiums must show a financial commitment by membership
    • Financial Commitment - is an established membership commitment paid to a consortiumin support of the consortium’s training activities.
        • Independent of any student or course fee
general eligibility
General Eligibility
  • All other Training Grants must be provided for by way of a consortium concept (open to others)
  • In-service Criminal Justice Programs intended to enhance the Direct Delivery of Criminal Justice Services
  • Training provided by the eligible agency or a contractor
  • Instruction provided for a fee or tuition
  • Self-education or training through computer-based learning orA/V materials
financial eligibility
Financial Eligibility
  • Supplanting
    • Focus on training not previously supported with local, federal, or other state funds
    • If an existing program, explain
      • how requested training differs from previous program; or
      • why previous funding sources are no longer available
    • An agency training eligible employees
      • supplement, not replace, CJ in-service training funds budgeted for agency employees
      • may enhance and increase, not supplant, CJ in-service training funds from local, state and federal sources for employees other than those of the applicant agency
negative eligibility
Negative Eligibility
  • Items NOT Eligible
    • Required minimum basic training
      • law enforcement/corrections
    • Firearms and firearms ranges
    • Automated firearms training systems
    • Newsletters
    • Alcoholic beverages
    • 100% equipment acquisitions
    • Out-of-country training
grant guidelines
Grant Guidelines
  • Legislative Authority
  • Purpose
  • Application Process
  • Grant Awards
  • Fiscal Responsibilities
  • Travel Regulations
  • Program Responsibilities
  • Definitions of Terms
prioritized training list
Prioritized Training List
  • 2010 Grant Funding Priorities
    • Established by each criminal justice component
    • Submit grants within the priority training listing
      • Provide explanation of relationship of the application to the prioritized list (Section 2, B, 1.)
personnel
Personnel
  • Employees of the applicant agency
  • Salaries and fringes shall be paid at their NORMAL agency rate
  • Detail salaries by task
  • Verify the employment status
    • what appears to be contractual may be personnel
administrative costs
Administrative Costs
  • Personnel or Contractual
  • Salaries and fringes (or fees)
      • Project Administrator
      • Persons assigned to provide administrative services
      • Clerical support
  • Associated travel costs
  • Maximum of 8%
    • Calculate as 8% of total grant request less administrative costs
contractual services
Contractual Services
  • Individual Contractors
    • NOT employees of the applicant agency
  • Contractual Service Providers
    • Vendors/agencies, not individuals
    • Full disclosure of costs
  • Tuition Based Programs
    • Per-student basis
    • Paid by applicant directly to vendor
    • Non-customized program open to public
contractual services20
Contractual Services
  • Contractual fees are limited to $50 per hour for actual time spent on preparation and instruction.
  • Contractual Service - NO fringe benefits.
  • MCOLES will consider deviation from $50 rate on a case-by-case basis, if well articulated and justified.
  • Where actual fees exceed the allowable rate, grantee may assign additional costs to alternative funding source.
contractual services21
Contractual Services
  • College Tuition/Registration Fees
    • Paid for an academic program on behalf of the trainee
    • Eligible ONLY where supplemental funding is derived from non-MCOLES sources and applied to the grant funded program, e.g. Perkins
    • Overall benefit results in reduction of costs to MCOLES
  • No tuition for sole purpose of obtaining college credits.
  • Continuing Education Credits are NOT eligible
contractual services22
Contractual Services
  • Ratio of preparation to class time
    • 3 hrs:1 hr for a NEW program
    • 1 hr:4 hrs for an EXISTING program presented to a similar audience
    • 0 hr:1 hr for REPETITION of an existing program
  • Contractor fees shall not be paid for travel time
  • Contractual instructors shall not be paid to also act as on-site coordinators
travel regulations
Travel Regulations
  • Travel category has 3 sections
    • Personnel Travel
    • Contractual Travel
    • Trainee Travel
      • Not allowed for Law Enforcement or Corrections Grants
        • Hiring Agency’s Responsibility (LED/Booking Fee)
travel regulations24
Travel Regulations
  • Based on State of Michigan travel regulations
    • Effective 1/1/2009 for the contract year
      • No adjustments made after grant submissions
    • Where costs exceed allowable rates, grantee may assign costs to alternative funding source.
travel regulations25
Travel Regulations
  • Select Cities
    • Michigan
    • Out-of-state
    • Training site must be in, or border on, a select city
  • Schedule of Travel Rates
    • In-state
    • Out-of-state
    • Mileage
travel regulations26
Travel Regulations
  • Travel costs are allowed if
    • Instructors in a law enforcement grant
    • The sole purpose is training
    • There is a minimum of 6 hours of training in 24 hours
  • No mileage for trainees employed by the applicant agency
  • Trainee Meals
    • Allowed when training occurs both before and after the meal, or
    • Trainee is otherwise eligible for meals due to lodging
travel regulations27
Travel Regulations
  • No lodging or meals are allowable within 50 miles of home or work site, except...
  • Lodging or meals are allowable within 25 to 50 miles of home or work site if there is a minimum of 2 hours of training after the evening meal
travel regulations28
Travel Regulations
  • Out-of-State Travel will only be allowed if the training meets all of the following
    • The definition of “Criminal Justice Education Program”
    • Is to obtain or maintain certification of a specialty that meets the definition of “Direct Delivery of Criminal Justice Services”
travel regulations29
Travel Regulations
  • Out-of-state Travel only allowed if the training
    • Is not available in Michigan
    • Can not be brought to Michigan
    • Is registered in the MCOLES Information Tracking Network prior to the training event
supplies and operating
Supplies and Operating
  • Supplies (non-equipment items)
    • Training materials
    • Operating expenses
    • Equipment and classroom rental
      • Applicant owned facility rental must be assigned to alternative funding source
    • Refreshments are NOT eligible
    • Operating costs must be itemized
    • Do not include indirect costs as a percent of total
    • “Miscellaneous” supplies are NOT acceptable
equipment
Equipment
  • Equipment purchases must comply with all four criteria
    • Sole purpose must be for delivery of in-service training
    • Life expectancy of more than 1 year
    • Purchase price of $300 or more (unit price)
    • Not a fixed part of a building
budget preparation
Budget Preparation
  • Develop the complete budget (Include all program/product costs) then split the budget
    • Requested Grant Funding
    • Alternative Funding Expenses
  • Assign costs to the appropriate budget category
  • Round costs to the nearest whole dollar
  • Double check your calculations
budget preparation33
Budget Preparation
  • LAW ENFORCEMENT GRANTS
    • Project Cost Split
      • 75% Grant Funded
      • 25% Other Funding
program funding
Program Funding
  • $5.00 Fine Assessments on Civil Infractions
  • 2008 Grant Awards (2009 Training Year)

65 Applications for $5.3 million

52 Awards for $3.2 million

fiscal responsibility
Fiscal Responsibility
  • Competitive Grants
    • Always more $ requested than available
    • Competing against every other application
  • Be Realistic
    • Budgeted number of students
    • Project costs as accurately as possible
    • Unrealistic costs prime targets for cuts
  • Plan within MCOLES Guidelines
  • All grants will be subject to random financial inspections
grant application39
Grant Application
  • Use 2010 forms only
    • Discard all other forms
  • Reproduction Master
  • Use Narrative and Budget pages provided
    • Add additional pages as needed
  • Spreadsheets are provided for Budget Detail
    • Excel Format
grant application organization
Grant Application Organization
  • Section 1 - Identification
  • Section 2 - Project Narrative
    • A. Problem Statement
    • B. Training Objectives
    • C. Training Methods
    • D. Evaluation
  • Section 3 - Budget Narrative
  • Section 4 - Budget Detail
    • A. Grant Request
    • B. Other Funding Support
  • Section 5 - List of Priorities
section 1 identification
Section 1 - Identification
  • MCOLES Application Number
  • Applicant Agency Information
  • Project Period
    • Calendar year
    • January 1 - December 31, 2010
  • Authorized Signatures
      • Must be three separate individuals
section 2 project narrative
Section 2 - Project Narrative
  • A. Problem Statement
  • B. Training Objectives
  • C. Training Methods
  • D. Evaluation
a problem statement
A. Problem Statement
  • Briefly define the problem and its impact, e.g. department, geographic region, etc.
  • Explain how the training meets the Criminal Justice Program and Consortium definitions
  • Law Enforcement Grants
    • Identify member agencies
    • Explain financial commitment by member agencies.
a problem statement44
A. Problem Statement
  • Identify the trainees (department, position, title/rank).
  • Explain why the training proposal is a worthwhile endeavor and should be funded in lieu of others.
  • How is this training supplemental? If other funds available previously, why no longer available?
b training objectives
B. Training Objectives
  • Explain how your application meets the Prioritized Training List
    • Anchor to topic(s) listed
  • Describe the subject matter of the training
    • Course syllabus (outline)
    • Number of hours
b training objectives46
B. Training Objectives
  • Write 3 to 4 training objectives for each program (course)
    • An action statement that is:
      • Observable/Measurable/Limited time
    • Implied stem
      • At the completion of training, the trainee will be able to....
  • Law Enforcement Grants – Legal Update
    • Contact local Prosecuting Attorney’s Office
      • Document contact
      • Unable to provide training
    • Use of other vendor
c training methods
C. Training Methods
  • Identify the program developers and instructors
  • Out-of-State Vendors
    • Effort MUST be made to locate a Michigan vendor
      • Statewide providers
      • Local or regional providers
      • MCOLES Schedule of Training Courses
        • Check www.michigan.gov/mcoles
    • Explain contacts made
    • Justify selection of the out-of-state vendor
      • Program MUSTbe SUBSTANTIALLYdifferent
c training methods48
C. Training Methods
  • Presentation Outline
    • Describe the method(s) of presentation
    • Specify the hours of training for each course
    • Specify the number of trainees per session
    • Identify any specific texts to be used
  • Number of Trainees
    • Realistically project number of trainees
    • Minimum operational number for cancellation or rescheduling
    • Budgeted number for each course
c training methods49
C. Training Methods
  • Identify the Training Site
  • Product Requests (training materials)
    • Describe the training material to be developed.
    • How will the products be made available to others?
    • How will sales income be used to offset grant funds requested?
  • Instructional Aids
    • Explain how income will offset grant funds awarded.
c training methods50
C. Training Methods
  • Computer-based Training Applications
    • Instructor/Developer available for contact by students
    • Minimum system requirements clearly detailed
    • Must be an evaluation instrument to evaluate student mastery of topic
    • Course must be registered in MCOLES Information & Tracking Network prior to training
      • Grantee responsible for entering course completion information into MITN
    • Copy of CD-ROMs used in training to be submitted or accessto the platform
c training methods51
C. Training Methods
  • Umbrella Grants with MCOLES Active Duty Firearms Standard
    • Must include both educational & skills components
    • Detail compliance with both components
      • Knowledge assessment – minimum competency
      • Remedial training protocol
        • Educational component
        • Skills component
      • Identification of range
        • Safety considerations
        • Sufficient for Course of Fire
d evaluation
D. Evaluation
  • Student Evaluations
    • Instructors and the program evaluated by the students - usually at the end of the program or a block of instruction.
    • Use MCOLES form or incorporate into customized evaluation
  • Performance Evaluations
    • Describe methods/tools
    • Tied to Program Objectives
    • Evaluation of the student’s acquisition of skills or knowledge by the instructors or the program administrator.
d evaluation53
D. Evaluation
  • Computer-based Training Evaluation
    • Must have an evaluation instrument
  • Evaluation Implementation
    • Conclusion of Training
    • Report findings in Final Program Report
section 3 budget narrative
Section 3 - Budget Narrative
  • A complete written discussion of the project budget
    • Explain and justify each cost
    • Describe the relationship between the costs and the proposed training
  • For multiple courses or programs
    • Develop a separate “mini” narrative for each course/topic
      • Failure to supply separate narrative will result in denial of the grant application
    • Include all applicable budget categories
    • Give the total cost for each course
section 3 budget narrative55
Section 3 - Budget Narrative
  • Sufficient Detail for Calculations
  • Equipment
    • Describe any equipment to be purchased or rented
    • Explain how the equipment will be used
  • Calculation Caution
    • Spreadsheets are encouraged where applicable
    • In the event of an error, the lowest number will be used to determine funding level.
section 4a budget detail
Section 4A - Budget Detail
  • Five Budget Categories
    • Personnel
    • Contractual Services
    • Travel
    • Supplies and Operating
    • Equipment
section 4b budget detail law enforcement grants only
Section 4B – Budget Detail- Law Enforcement Grants only -
  • Use same categories as Section 4A
    • Personnel
    • Contractual Services
    • Travel
    • Supplies & Operating
    • Equipment
  • Law enforcement grants must be a minimum of 25% of total project cost
    • Calculate total project cost then separate cost into PA 302 funds and match funds
section 4b budget detail law enforcement grants only58
Section 4B – Budget Detail- Law Enforcement Grants only -
  • Match calculation ( 75%:25%)
    • Example:Total Project Cost: $ 100,000Grant Funds: $ 75,000Match Funds: $ 25,000
section 5 list of priorities
Section 5 - List of Priorities
  • Prioritized your funding request
    • One application
      • Prioritize the courses, topics, or budget items within the application
    • Multiple applications
      • Prioritize the applications by rank ordering them from highest priority to lowest priority
  • Applications that fail to provide a prioritization as stated above will be denied further consideration for funding
grant application organization60
Grant Application Organization
  • Numbered instructions provided for each section
    • Use the numbering system when providing detail in each section
  • Treat each section as a stage in a coherent and convincing presentation
  • Maintain consistency throughout the application
unity of narrative
Unity of Narrative

Course

Description

Training

Methods

Problem

Statement

Evaluation

application review
Application Review
  • Three step process
    • Staff review
    • Practitioner review
    • Commission review
  • Commission action
staff review
Staff Review
  • Staff Review Criteria
    • Comply with the deadline?
    • Did applicant agency attend a workshop?
    • Are the applicant, trainees, and proposed training eligible?
    • Meets requirements of Prioritized Training List?
    • Is the application complete?
    • Appropriate signatures?
  • “No” Answer - Eliminated for Funding Consideration
staff review66
Staff Review
  • Staff Review Criteria
    • Is the budget accurate and complete with costs justified?
    • Does the proposed project have programs, parts, or costs that can be trimmed?
    • Do all of the activities and costs meet MCOLES requirements?
    • How does the cost per trainee compare to other proposed programs?
    • How much money is available?
  • “No” Answer = Reduction or Elimination of Funding Consideration
practitioner review
Practitioner Review
  • Practitioner Review Criteria
    • Is it a fully developed proposal?
    • Is there internal consistency?
    • Does the proposed project have basic merit?
    • Is the proposed program consistent with the training needs of the state?
    • What is the proposed program’s merit relative to other proposed or existing programs?
commission review action
Commission Review & Action
  • Application Review by Commission
    • Recommendations
      • Staff and Committee
  • Available Funding Established
    • Revenue and De-obligation History
  • December 9, 2009 (Lansing)
    • Formal Grant Award
application submission
Application Submission
  • Submit an original with the appropriate signatures plus an electronic copy of the entire application packet to:

Michigan Commission on Law

Enforcement Standards

Attention: Grant Applications

106 W. Allegan, Suite 600

Lansing, Michigan 48933

application deadline
Application Deadline
  • Applications must be postmarked on or before July 31, 2009.
  • Appeals supported by receipt from approved express mail carrier
    • U.S. Postal Service
    • United Parcel Service (UPS)
    • Federal Express (FedEx)
    • Airborne Express
important dates
Important Dates
  • Grant Status Notification
    • November of 2009
  • Final Grant Awards
    • December 9, 2009
  • Grant Contract Workshops
      • Mid January of 2010
state administrative review board
State Administrative Review Board
  • Commission Awards Grants
  • Award list submitted to State Administrative Review Board
  • Grant Contract Workshops Following State Administrative Board Approval
    • Delay proposed training
grant contract workshops
Grant Contract Workshops
  • Mandatory for all grant recipients
    • At least one grant applicant
    • Mandatory for new project administrators and financial officers
  • Contracts and Guidelines for Administration of 2010 Grants
    • Reporting Requirements
    • Reporting Forms
slide75
Please contact Cheryl Hartwell, Grant Coordinator at 517-322-5617 or at hartwec@michigan.govif you have any questions!Thank you!