Managing grey fleet in the public sector
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Managing grey fleet in the public sector Wales Audit Office: Grey Fleet Conference – 21 October 2010 David Olima Sustainable travel lead Efficiency reform group – Cabinet office. UNCLASSIFIED. Efficiency Reform Group.

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Managing grey fleet in the public sector

Wales Audit Office: Grey Fleet Conference – 21 October 2010

David Olima

Sustainable travel lead

Efficiency reform group – Cabinet office



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Efficiency Reform Group

  • Efficiency & Reform Group (ERG) set up as strong centre for reform, to achieve greater value for money by tackling waste, improve accountability and raise professionalism across government

  • ERG is joint chaired by Cabinet Office and Treasury

  • OGC is now part of ERG within Cabinet Office

  • Immediate priority - contribute to £6.2bn savings in 2010/11

  • Short term priority - contribute to Spending Review by looking at potential scope for efficiency savings and supporting departments developing their plans

  • Medium term priority - help departments to be more efficient and effective in their ways of working and promote value for money across wider public sector

  • Travel Category

    Currently looking at centralising procurement of government travel covering Hotels, Rail, Air and M&E.


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Grey fleet


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Why - Cost

For every 1 million miles of Grey fleet reduced we estimate you could gain over £250K cashable savings

  • Grey fleet journeys are not necessarily the cheapest form of travel

  • Cost effective beyond break even points?

  • Taking into consideration WLC 24.21* ppm compared against

    AMAP would yield significant savings.

  • Is your reimbursement policy seen as an incentive?

Over £380 million spent reimbursing grey fleet travel annually

* BVRLA data


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Why - Carbon

For every 1 million miles of Grey fleet reduced we estimate you could reduce CO2 emissions by over 240 tonnes of CO2

  • Grey fleet vehicles are on average 6-7 years old

  • Grey fleet vehicles are more polluting because CO2 emissions are higher

  • Grey fleet contributes to the road transport CO2 emissions

  • The highest and only rising contributor to CO2 emissions.

    in the UK

Over 300, 000 tonnes of CO2 pumped into the atmosphere annually


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Why - Care

Improved health and safety for employees

  • Employers have a duty of care to their employees

  • Controlled fleet vehicles have better safety standards

  • Managed fleet vehicles are better maintained

1 in 3 deaths on road are work related


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  • CCG

    DWP, EA, DVLA, Highways Agency, HMRC

  • LG

    West Sussex, Derbyshire CC, Bracknell Forest council,

  • Health

    TEW, Darlington PCT, Coventry and Warwickshire PCT, UH of Morecambe bay NHS Foundation trust. NLAG NHS foundation trust.

  • Police

    West Yorkshire police, Hampshire police, Lancashire police


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Tackling the grey fleet issue - How


Question the need for meetings and travel


Identify and implement alternatives

Improve visibility and access

Consider wider travel management options

Lead by example


Policies, checks & Controls Driver, Vehicle & Journey





Lease Cars

Pool Cars

Spot Hire

Grey Fleet


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Starting a successful initiative

  • Secure senior sponsorship

  • Work to improve visiblilty of Grey fleet travel MI

  • Take a structured approach to tackling grey fleet (5-step process, grey fleet toolkit)

  • Maximise stakeholder buy-in (unions, legal, staff, senior managers,)

  • Tackle as part of the wider sustainable travel initiative

  • Keep communication channels open update members regularly

  • Share best practice with peers and other organisations

  • Join the online forum and network with people who are there and doing it.

  • Celebrate success


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Help is available


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Get in touch!

  • For a copy of the toolkit click here

  • email [email protected] please put “grey fleet toolkit “ in the subject line.

  • Visit our website


  • The service desk

  • 0845 000 4999 [email protected]

  • Join the grey fleet online community


  • My contact details

  • Grey Fleet Lead – David Olima,

  • [email protected]


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Thank you