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Procurement Management System (PMS). What is PMS? What are the Objectives? Features Overview of the database Challenges Future Developments Views from Users. What is PMS?.

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procurement management system pms

Procurement Management System (PMS)

What is PMS?

What are the Objectives?


Overview of the database


Future Developments

Views from Users

what is pms
What is PMS?
  • This is a software designed to assist in the process of procuring goods and services in the Public Sector of Ghana and which conforms to the Procurement Management Law of Ghana (Act 663).
main objective
Main Objective
  • The main objective is to present a uniform and consistent way for the evaluation process of tenders with the aim to identify the substantially responsive offer that represents the lowest evaluated bid.
other objectives
Other Objectives
  • Maintain supplier database
  • Generate a Procurement Register
  • Monitor contracts
  • Save time in the tender process
  • Reduce errors in the tender process
  • Audit trail
  • Ensure transparency
  • Produce relevant reports
  • PMS is secured
  • Uses Procurement Plan for procurement
  • Prints out the tender history, contract history, bidder history and product history
  • Prints out the ff forms: Request for Quotation, Award Notification letters, Purchase Order forms and Contract forms, Rejected Bids, Cancelled Orders with security features
  • Deployment over a Local Area Network.
  • Domestic Preference rates enabled
  • PMS is multicurrency
  • Prints out a summary Evaluation Report
  • etc etc
organisation of the database
Organisation of the database
  • Divided into 7 Modules
    • Procurement Plan module
    • Tender and Lot Setup module
    • Bids Setup module
    • Tender Awards module
    • Order Management module
    • Data Administration module
    • Reporting module
the procurement plan module
The procurement plan module





the tender lot setup module
The tender & lot setup module

tender setup

lot and product




the bids setup module
The bids setup module


tender price read out

bid setup

bid evaluation

bid and lot prices

domestic preference

the tender awards module
The tender awards module

final evaluation


the order management module
The order management module




the administration module
The administration module


templates setup


audit trail




procurement act

the reports module
The reports module
  • evaluation report
  • tender awards
  • tender requests
  • cancelled orders
  • rejected bids
  • analysis reports
    • supplier appraisal
    • procurement: planned vrs actual
  • security
    • audit trail
    • user
  • listings report
  • histories
end of presentation
End of Presentation

Thank you

Presented by Ekow Wiah

Software Developer