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Sam Houston State University Welcome to Banner Finance. Using our New System Wilbert Hightower, Roz Kieschnick & Paige Smith. Introductions. Name Department Title/Function Job Responsibilities Banner experience Expectations. What is Banner?.
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Using our New System
Wilbert Hightower, Roz Kieschnick & Paige Smith
Banner consists of Internet-native software applications for finance, student accounts receivable, student information, financial aid, human resources, advancement, and more.
Banner Finance consists of 7 interrelated modules:
is the acronym for the new account numbers that will be used in Banner
A FOAPAL consists of six elements that are defined as:
Fund, Organization, Account, Program, Activity, and Location
SHSU will not use Activity and Location at this time.
Required – FUND
Required – FUND (Cont’d)
Required – Organization (ORGN)
Required – ORGN (Cont’d)
Required – Account (ACCT)
Required – ACCT (Cont’d)
Required – Program (PROG)
Required – PROG (Cont’d)
The entire FOAP must be entered for any TRANSACTION in Banner
In Legacy, this would have been 424-14-T040 Object Code 7378
Questions about FOAPALs, FOAPs & FOPs?
•e.g., forms, tables, processes
Example F G I B D S T
Position Locations 1 2 3 4 5 6 7
(‘BAVL’ is a budget office screen so we cover it briefly later in this training class.)
can access the
Chart Code is always S. Accept the default fiscal year of 11.
Type in 6 digit ORGN Code
Most ORGNs for most queries will want to uncheck this box. We’ll discuss this later.
With ORG only, you are getting ALL funds that your ORG has budget in – Not necessarily the clearest picture…
If your ORG is tied to more than one FUND, add a FUND, to narrow your results.
This is clearer… But… Most of us, don’t view our budgets with O&M and Salaries all mixed together… right?
Let’s “roll back” and narrow this down to an even more useful query – based on our budget “pools”.
By querying on “account type” 71, I can see my Direct Expenditure Budget Pools – These are separate from my Salaries & Fringe budgets. These are the only pools that I’m allowed to make Departmental Budget transfers between using Self Service (Future Training**)FGIBDSTBudget StatusNell/SamMenu Program: POST53R/RG
We could also query on a specific account code, or budget pool… I’ll do one more…
This time, I queried on a specific “budget pool” and this form will bring back information from that account and everything after.
Banner offers so many ways to query and “drill down” to detail. Once you get familiar with it, and come to some additional training, we are convinced you will enjoy the many benefits!
While in this form, I can select a specific Account Code and use the Options Menu to select Transaction Detail Information to see all the transactions that make up that activity.
Now I can see that six individual transactions made up the activity on code 720300!
In cases where a department has revenue, auxiliaries for example, you can use BDST to see the whole picture, including your revenues. ONLY departments with collected revenues will ever leave the “Include Revenue Accounts” check box checked. (Banner defaults with this box checked. You will always have to uncheck it.) Look what happens to a department without revenues, (mine), when the box is left checked in BDST…
What Banner does is subtract expenses from total collected revenues…Even if there are none. Since my FUND/ORG combination has none, the result is a big ‘ole negative… Unless you are an Auxiliary, or it is a Scholarship, Endowment, Grant, Enrichment/Gift type account, you will probably always uncheck “Include Revenue Account”. Also, when you are “narrowing your query” to look at expenditures by pools, etc., even if you are an ORG with revenues, you will want to uncheck this box.
Let’s look it one where leaving this box checked works!
Rec Sports has Designated Student Fee Income
As you can see, their Rec Sports Fees budget line appears on BDST
This line represents a net total of revenue and expense budget –
In an actual budget, this would typically equal $0 for the original adopted budget, unless the auxiliary has a profit budgeted.
As you are probably aware, the University’s fiscal year is September 1 through August 31. The accounting periods for Banner do not coincide with calendar months. They are as follows:
Questions and answers regarding INB Queries??
Self-Service budget status queries will be reviewed in Banner Finance 102
Banner Electronic Approvals
Questions and answers regarding Approvals & Approval Queues