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Strategic Planning Retreat Participation Analysis October 24, 2008 Conduct Capacity Building Needs Assessment Facilitate \ Coordinate Quarterly Meeting workshops Quarterly Meeting administration Member of Executive Committee Membership Eligibility

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strategic planning retreat participation analysis october 24 2008
Strategic Planning Retreat

Participation Analysis

October 24, 2008

slide2
Conduct Capacity Building Needs Assessment
  • Facilitate \ Coordinate Quarterly Meeting workshops
  • Quarterly Meeting administration
  • Member of Executive Committee
membership eligibility
Membership Eligibility
  • Must be a 501(C)(3) agency or governmental entity providing service to youth and/or families in the City of Gary
  • Membership is renewable annually through a signed MOU
membership requirements
Membership Requirements

Complete a New Member Orientation Session

Actively participate, minimum, in one of COFFY’s Coordination Network Committees

Attend at least 80% of Coordination Network Meetings

Attend at least one quarterly workshop and one semi-annual seminar

membership requirements5
Membership Requirements
  • Take initiative to become knowledgeable of COFFY’s Mission and Goals
  • Foster good will for COFFY by sharing resources and information pertinent to achievement of goals and objectives
membership overview
Membership Overview
  • 18 Signed Group MOU
  • 33 Executed MOUs
  • 22 Completed Needs Assessments
  • 5 Established organizations
  • 52 Non - Members
  • 10 IYI one on one capacity building
coffy mou members
COFFY MOU Members

Boys & Girls Club of NWI

Calumet Council Boy Scouts of America

Center for Regional Excellence/NPI

City of Gary Homeownership Opportunity Network

Community Anchors Program

coffy mou members cont
COFFY MOU MembersCont.

Community Partners/Dunebrook

Continuum of Care

Crisis Center, Inc.

CRWorks, Inc.

D.A.D.S.

coffy mou members cont9
COFFY MOU MembersCont.

Drexel Foundation for Educational Excellence, Inc

Edgewater Systems for Balanced Living

Gary Art Works

Gary Community Improvement

Gary Educational Development Foundation

coffy mou members cont10
COFFY MOU MembersCont.

Gary Literacy Coalition

Gary Neighborhood Service, Inc.

Gary Parks Department

Gary Police Department

Golden Recognition, Inc.

GRANTS, Inc.

coffy mou members cont11
COFFY MOU MembersCont.

Images of Hope, Inc.

Legacy Foundation

Live Up Art

Metropolitan Oasis CDC

Morning Bishop Theater

Progressive Missionary Baptist Church

coffy mou members cont12
COFFY MOU MembersCont.

Salvation Army

St. Jude House

Tradewinds

Triumphant Transitions

Weed and Seed of Glen Park

YWCA of NWI, Gary

needs assessment
Needs Assessment
  • Leadership Development
  • Organizational Development
  • Program Development
  • Community Engagement
capacity building workshops
Strategic Planning

Capacity Building

Program Development

Human Resources

Capacity Building Workshops
strategic planning workshop
Strategic Planning Workshop

November 19, 2007

Library Conference Center

Facilitator: Dr. Debbie Thomas

Total # in Attendance: 39

27: MOU

12: Non-MOU

capacity building workshop
Capacity Building Workshop

February 25, 2008

Majestic Casino

Facilitator: Dr. Debbie Thomas

Total # in attendance: 29

19: MOU

10: Non-MOU

program development workshop
Program Development Workshop

June 9, 2008

Lake Etta Banquet Hall

Facilitator: Diane Sandlin

Total # in Attendance: 17

12: MOU

5: Non-MOU

human resources workshop
Human Resources Workshop

August 18, 2008

Hudson Campbell Recreation Center

Facilitator: Kevin Deary

Total # in attendance: 15

9: MOU

6: Non-MOU

quarterly member attendance 100
Quarterly Member Attendance100%

Boys and Girls Club of NWI

GRANTS, Inc.

Hillcrest Manor Selfology Institute, Inc.

Legacy Foundation

quarterly member attendance 75
Quarterly Member Attendance75%

Community Partners

Center for Regional Excellence, NPI

Edgewater

Gary Neighborhood Services, Inc.

Gary Police Department

Images of Hope, Inc.

Tradewinds

quarterly member attendance 50
Quarterly Member Attendance50%

City of Gary Homeownership Opportunity Network

Continuum of Care

Crisis Center, Inc.

D.A.D.S.

Drexel Foundation for Educational Excellence, Inc.

Gary Community Improvement

Gary Educational Development Foundation

Gary Literacy Coalition

St. Jude House

YWCA

quarterly member attendance 25
Quarterly Member Attendance25%

Calumet Council/Boy Scouts of America

CRWorks, Inc.

Gary Art Works

Gary Parks Department

Live Up Art

Metropolitan Oasis CDC

Morning Bishop Theater

Progressive Missionary Baptist Church

Triumphant Transitions

Weed and Seed Glen Park

quarterly member attendance 0
Quarterly Member Attendance0%

Community Anchors Program

Golden Recognition, Inc.

group mou s
Group MOU’s

Boys and Girls Clubs of Northwest Indiana

Community Anchors Program

Edgewater Systems for Balanced Living

D.A.D.S

Drexel Foundation

Dunebrook

Gary Art Works

Gary Community Improvement Association

Gary Educational Development Fund

Gary Neighborhood Services

Gary Police Dept.

GRANTS Inc.

IU Northwest Center for Regional Excellence/Non-Profit Institute

Progressive Community Church

Salvation Army Adult Rehabilitation

Triumphant Transitions, Inc.

YWCA of NWI

non mou member attendance 50 or more

NON-MOU Member Attendance 50% or more

Arc Bridges

City of Gary Youth Services Bureau

Gary Educational Development Foundation

Gary Community School Corporation Board

Gary Police Athletic League

Methodist Hospitals

Healthy Start

Youth Family Community Renewal

executive committee
Executive Committee

Governance and Administration

President, Levon Whittaker

1st Chair, Lincoln Ellis

2nd Chair, Michael Scott

Treasurer, Jerome Flagg

Secretary, Cara Spicer

Marketing Sub-Committee

coordination committee
Coordination Committee

Meets the 2nd Friday of Each Month Boys and Girls Club on 5th Avenue

8:30 a.m. – 10:00 a.m.

Breakfast is served

coordinating committee participation
Coordinating Committee Participation

80% or More

Boys and Girls Club of NWI - 100%

Legacy Foundation - 100%

Gary Neighborhood Services - 80%

Gary Police Department - 80%

coordinating committee participation cont
Coordinating Committee Participation Cont.

Less than 80%

Gary Community Improvement Association - 70%

Gary Community School Corporation - 70%

Gary Park and Recreation Dept - 60%

Images of Hope - 60%

Drexel Foundation - 40%

Edgewater - 40%

Gary Literacy Coalition - 40%

GRANTS Inc./NPI - 40%

YWCA - 40%

coordinating committee participation cont33
Coordinating Committee Participation Cont.

Less than 40%

Hillcrest Manor Selfology Institute - 30%

Center for Workforce Innovations - 20%

D.A.D.S - 20%

IYI - 20%

Methodist Hospitals - 20%

Dunebrook - 10%

Lake Area United Way - 10%

Multiple Education Pathways - 10%

Weed and Seed - 10%

coordination networks
Coordination Networks

Education:

V. Hower, Chair

A. Thompson, Co-Chair

Health & Life Skills:

D. Dillard, Chair

L. Wright, Co-Chair

Sports, Fitness & Recreation:

C. Jones, Chair

R. Joiner, Co-Chair

Arts & Culture:

C. Spicer, Chair

B. Hill, Co-Chair

slide35
The following slides broadly categorize the COFFY members into the four (4) Coordination Networks based on their primary scope of services.
education
Education
  • CRWorks, Inc.
  • Gary Community Improvement
  • Gary Literacy Coalition
  • Gary Neighborhood Services
  • Images of Hope
  • Salvation Army
  • Tradewinds
  • Gary Community School Corporation
  • Drexel Foundation
health and life skills
Health and Life Skills

Boys & Girls Club

Community Partners

Crisis Center, Inc

D.A.D.S

Edgewater Systems for Balanced Living

Gary Community Improvement

Gary Police Department

Methodist Hospital

Metropolitan Oasis

Salvation Army

St. Jude House

Triumphant Transitions

sports fitness recreation
Sports, Fitness & Recreation

Boys & Girls Club

Calumet Council/Boy Scouts of America

Gary Parks Department

YWCA of Gary

arts culture
Arts & Culture

Gary Art Works

Golden Recognition

Legacy Foundation

Live Up Art

Morning Bishop Theater

other services
Other Services

Community Anchors Program

City of Gary Homeownership

Gary Police Department

Progressive Missionary Baptist Church

resources and funders
Resources and Funders

Continuum of Care

Gary Educational Development Foundation

GRANTS Inc.

Indiana Youth Institute

IU Northwest Non-Profit Institute

Legacy Foundation

grant opportunities
Grant Opportunities
  • Kaboom – provides funding up to $50,000 for playground equipment

Deadline: December 31, 2008

Website: http://foundationcenter.org/pnd/rfp/

  • Love Your Veggies-provides (10) $15,000 grants for offering fresh fruits and vegetables through 2009-2010 school year.

Deadline: November 7, 2008

Website: http://loveyourveggiesgrants.org/apply.php

  • Youth Garden Grants Program-For schools and community organizations with child-centered garden programs.

Deadline: Nov. 1, 2008 http://www.kidsgardening.com/ygg.asp

slide43
Strategic Planning

Session

Facilitated by

Joe Ubben,

Breakaway Performance Group

mission statement
Mission Statement

Our Mission:To maintain and strengthen the core network of community organizations that provide opportunities in the healthy development of families and youth which in turn leads to a more positive transformation of the City of Gary

proposed new mission
Proposed New Mission

To build an active network that strengthens community organizations which provide opportunities for the healthy development of families and youth in the City of Gary.

accomplishments
Accomplishments

Youth Violence Prevention Conference

Governance Structure

Website

Funding

Quarterly Community Meetings

33 MOU executed toward network

New membership

10 agencies received one on one technical assistance regarding capacity building

Authored three significant grant applications

Created network of pro-active organizations

accomplishments47
Accomplishments

Enhanced relationship between organizations

Provided workshops and training for community members

Mentoring relations came from COFFY group

Revived COFY

Created Administrative Structure to enhance performance

Assessed 22 agencies regarding capacity

Produced Youth Violence Prevention Video

Comprehensive line of communication

Developed COFFY logo

our goals are three fold
Our Goals are Three-fold:
  • To address the needs of youth and families ensuring accessibility to quality services.
  • To strengthen organizations serving youth and families through collaboration.
  • To improve the quality of life in the City of Gary.
slide49

SWOT

Strengths

Weaknesses

Opportunity

Threats

strengths
Strengths

Vision

Strong Leadership

Strong active organizations

Brand Development

Programming

Planning

Diversity of membership

Strong commitment from some active members

Lines of communication

Commitment to change and collaboration

IYI Support

weaknesses
Weaknesses

Non active members

Inconsistency in administrative processes

Retention of organizations active engagement

Lack of financial support

Lack of participation in Network Committees among members

Lack of active outreach/recruitment of non member organizations

Lack of ongoing administrative support

Lack of diverse topics to attract varied members at Quarterly meetings

opportunities
Opportunities

Funding for community needs

Membership growth

Membership involvement

Collaboration and participation

Information exchange

Promote community needs and concerns

Increase awareness of community services

Increase referrals among agencies

Build capacity

Improve family and/or community outcomes

Sharing of data among organizations

Adoption of new business models

threats
Threats

Economy

Tradition – business as usual

Political climate

Existing organizations may lose current business

Lack of board development

Lack of capacity

Narrow mindedness –turf protection

Conflict of interest of agencies versus interest of COFFY.

next steps 12 months
Next Steps - 12 months

Secure additional funding

Implement steps to achieve goals

Revisit membership requirements

Define goals for next 12 months

Develop and execute new MOUs

Improve participation of members

Solidify administrative structure

Increase membership

Clarify meeting attendance requirements monthly, quarterly, etc.

Develop crisis response to help support member organizations.

Strengthen communications to keep everyone in the loop.