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154 Medical Group Strategic Planning Retreat

154 Medical Group Strategic Planning Retreat. Bellows AFS, HI Aug 30- Aug 31, 2012. ICE BREAKER. MINEFIELD (Break into teams of 2). ROE. CAN WE AGREE (HEAD NOD IF YOU DO) Must adhere to Military Bearing …However Comfort is important Break if need Think Open/Critically

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154 Medical Group Strategic Planning Retreat

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  1. 154 Medical GroupStrategic Planning Retreat Bellows AFS, HI Aug 30- Aug 31, 2012

  2. ICE BREAKER Guarding America – Defending Freedom • MINEFIELD • (Break into teams of 2)

  3. ROE • CAN WE AGREE (HEAD NOD IF YOU DO) • Must adhere to Military Bearing …However • Comfort is important • Break if need • Think Open/Critically (ask question-or I’ll ask you) • Try and stay on topic or place in parking lot • Cohesion is critical • Trust each other • Look out for each • Schedule is flexible • No one here is a SME • My time is your time • Do our best to stay on schedule

  4. YOUR EXPECTATIONS Guarding America – Defending Freedom List Expectations for the day on Sticky Place on wall

  5. Strategic Planning Method Guarding America – Defending Freedom • Interactive • Non-attributional • Hands On • Working Groups • Team Orientated • Task Specific

  6. Overview • AGENDA FOR RETREAT Day 1 • 0900 - 0910 Greeting Col Sato • 0910 - 1110 Strategic Planning Overview/Hot Issues Introduced/categorize • 1115 – 1200Revisit Vision/Mission Statement • 1200 - 1300 Lunch • 1300 – 1310 SWOT Analysis Overview • 1310 - 1400 SWOT per Section/Prioritize Issues • 1400 – 1410 Break • 1410 - 1430 Report Back SWOT Per Section  • 1430 – 1500 Working Groups Identified/Working Group Charters Developed • 1500 - 1515 Recap  • 1530 - Pau • 1600 - EMC

  7. Overview • AGENDA FOR RETREAT Day 2 • 0900 - 0910 Working Group Tasking • 0915 - 1115 Working Group Breakouts • 1115 - 1200 Report Back Action Plans per working group • 1200 - 1300 Lunch • 1330 - 1400 Documenting/Administrative/Evaluation Plan • 1430 - 1500 Next Steps/Recap • 1530 -  Pau

  8. Hot Issues Guarding America – Defending Freedom • Objective: Per Section list Burning, Hot, on Fire issues (Provide issues and why it is worth considering as a Group) • For Example: CERFP/Readiness • MDG Re-Organization • Assigning Personnel to EMEDS CM/Command of EMEDS CM/SQ • Identity of remaining personnel not in EMEDS CM • Role of Shared Group Personnel (CC/SUPT/UETM/1SGT) • 972 AS (CERFP Standardization) • Develop/Validation • Control • Wheeler Facility • Office Space Utilization • Training Space • Environmental Control • Joint Ops/Civ Interaction • Partnering • OPCON/TACON • Training plan • CMART (old IRT) • 41-106 Requirements

  9. Hot Issues IntroducedPer Section Guarding America – Defending Freedom • Commander • Focus on Bill Paying activities • SPP (more involvement w/MDG members) • Getting MDG more visible in the WG/Brand as Weapons System • Give medics more interaction with WG

  10. Hot Issues Introduced Guarding America – Defending Freedom • FT Staff • Manpower • FT staff • BEE Support to the WG • AFTR • 8 step process to NGB • By sections accountability • Supply Room • BMET/Loggie work space • Overflow storage • Inspection Support • HIS/ORI/CUI • SIDS/MICT • Integrate with 15MDG • Equal Distribution of Work load

  11. Hot Issues Introduced Guarding America – Defending Freedom • Admin/Loggie/BMET • Training • HandsOn • Cross Functional • MANPOWER • Vshred • Enough 4As to do both • Resources • Printer • Workspace • Programs • Awards and Decf • Appoint • AFTR

  12. Hot Issues Introduced Guarding America – Defending Freedom • Nursing • Force Structure/FM – traditional vs FT responsibilities; addtl duties vs primary; Supervisors; Leadership vs followership • Workstations – space for medics and nurses • Mission/UTC Realignment • Cross Functionality • Promotions • Reinforcing the System • Mission Oriented Behavior • Officers – identify roles

  13. Hot Issues Introduced Guarding America – Defending Freedom • SGP • Office space • Leadership • Waivers/Profiles – bulk of workload • Allow flight doctors to maintain flying hours; involvement with the flying squadrons • Public Health - Officers recruitment, continuity • Force Management

  14. Hot Issues Introduced Guarding America – Defending Freedom • SGH • Office Space – Provider rotations • Retention • Recruitment – more top heavy, FSS interaction • Provider schedule • Patient Care • Lab Techs • Credentialing – keep updating • MEB/Profiles • RSV – ATLS are extensive, consider manpower and funding

  15. Hot Issues Introduced Guarding America – Defending Freedom • SGD • Personnel/Recruitment – 1 tech short • Transparency – Role in MDG, administrative • Equipment – need updated equipment • Force-Shaping issues • Training – lack of time due to understaffing • Space – more privacy

  16. Hot Issues Introduced Guarding America – Defending Freedom • Aerospace Medicine • PH • DENTAL • BEE • Office Space • 976K AS Management: • Storage Space/976K AS • Training/976K AS • Formal BEE Training Plan • FT BEE Integration w/ AD

  17. Timeline Guarding America – Defending Freedom • Provide answer on sticky/Provide Date (1) answer per sticky. • Most Important Event impacted MDG • Most Difficult Event experienced in MDG • Biggest Achievement MDG Accomplished

  18. Revisit Vision Guarding America – Defending Freedom • Setting a new course for Others to Follow • Where did this come from • Does it still mean the same thing to us • Is it relevant? – outgrown, missions and structure have changed, resources available but careful what you wish for, focus on right-sizing, need to adjust,

  19. Adjust Vision Guarding America – Defending Freedom • Setting a new course for Others to Follow • Leading… • Leading with innovation and way to excellence • Leading with innovation, serving with excellence • Leading the way to excellence • Leading through innovation and excellence • Sample: Leading with innovation, serving with compassion (from St. Michaels Hospital)

  20. Revisit Mission Statement Guarding America – Defending Freedom To Defend freedom and democracy worldwide, through the timely and effective execution of our federal and state missions. • Where did this come from • Does it still mean the same thing to us • Is it relevant

  21. SWOT Strengths: Listed: Guarding America – Defending Freedom

  22. SWOT WEAKNESSES Listed: Guarding America – Defending Freedom

  23. SWOT OPPORTUNITIES Listed: Guarding America – Defending Freedom

  24. SWOT THREATS Listed: Guarding America – Defending Freedom

  25. Top Common Themes Guar ding America – Defending Freedom • STRENGTHS – • CERFP • COMMITMENT • PEOPLE • FLEXIBILITY • WEAKNESSES – • Lack of Training Time • Space • Limited Resources • Jr. NCO/Officer Leadership • OPPORTUNITIES - • SPP • FORMAL SCHOOLS • EMEDS CM • TFI • THREATS • WORKLOAD • FISCAL CLIFF • TRADITIONAL OVERTASKING

  26. SWOT per Section/Prioritize Issues Guarding America – Defending Freedom

  27. SWOT per Section/Prioritize Issues Guarding America – Defending Freedom

  28. Combined Themes Guarding America – Defending Freedom Training Manpower Space/equipment Workload Balance

  29. WORKING GROUPS Guarding America – Defending Freedom • Decision Analysis • WERE COMMON THEMES DERIVED • If yes; Are these themes something the MDG can effect/or be effected • If yes; can these themes be developed into issues • If yes; can these issues be categorized into a task • If yes; then a working group is merited

  30. WORKING GROUPS Guarding America – Defending Freedom • CRITERIA FOR WORKING GROUP • Define Tasks • Have a Chairperson • Establish Action Plan/Objectives to Accomplish Task • Establish a Timeline • Develop a product

  31. Working Groups Guarding America – Defending Freedom

  32. Working Groups – ManpowerLt Col Wong Guarding America – Defending Freedom

  33. Working Groups – TrainingSMS Wahinekapu Guarding America – Defending Freedom

  34. Working Groups – Workload BalanceLt Col Liu/ Lt Col Uithol Guarding America – Defending Freedom

  35. Working Groups – SpaceTSgt Carinio Guarding America – Defending Freedom

  36. Questions? Guarding America — Defending Freedom

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