Interfaces with IRIS - SAP R/3 - PowerPoint PPT Presentation

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Interfaces with IRIS - SAP R/3

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  1. Interfaces with IRIS - SAP R/3 The University of Tennessee January 9, 2001 Coordinators for Knoxville Ben Alford and Jeff Maples IRIS Interfaces Team Lead Joel Reeves

  2. IRIS Program Interface Changes • The IRIS implementation will change computer interfaces affecting departmental computer programs in the Financial (FI) and Human Resources (HR) areas. • Terminology Changes • Field Definition Changes • Application Interface (API) Changes for Data Retrieval & Update • Sort Order Changes

  3. IRIS Implementation Time Line 1. December 22, 2000 • Complete Initial Configuration of the IRIS System 2. January 2, 2001 • Cycle 1 Integration Testing Begins (No Interfaces) 3. January 21,2001 - February 5, 2001 • Preparation of IRIS System for Cycle 2 Testing 4. February 5, 2001 - March 5, 2001 • Cycle 2 Integration Testing (Includes Interfaces, Security, Legacy Data, Etc.) 5. March 6, 2001 - Close of March 2001 Accounting Period • Preparation for Go-Live 6. April 2001 • Go Live

  4. UT Departmental Interface Data 1. Department Name ______________________________ 2. List any potential interfaces within your department. 3. Detail type of interface (outbound or inbound) 4. List media utilized for transfer (FTP, diskette, etc.) 5. Frequency of interface transfer (weekly, biweekly, monthly) 6. Current interface software 7. Current status with IRIS project 8. Responsible Person ____________________ 9. Additional Comments

  5. Accessing Project IRIS Web Site • URL: http://www.utenn.edu/project_iris • User Name: project_iris • Password: bigbubba • Must use the Microsoft Internet Explorer Browser • Cannot use the Netscape Navigator Browser

  6. Project IRIS Web Site - Home Page

  7. Selected IRIS Terminology Changes • Object Codes become General Ledger Accounts • Chart of Accounts Information becomes Funds, Cost Centers and WBS (Work Breakdown Structure) Elements • TV’s (Transfer Vouchers) become Documents • Encumbrances become Commitments • Others are detailed on the Project_Iris web site

  8. Selected IRIS Field Definition Changes • Object Code length changes from 5 to 6 digits • Account Number length changes from 9 to 10 characters • The meaning of an Account will change drastically in IRIS • See the Project_Iris web site for details

  9. API Changes for Data Retrieval and Update • CSA • DMS • Chart of Accounts • Employee Strip Files • DB2 Tables • IRIS Referential Files

  10. Summary • Fill out Survey - ASAP • Change & Test Programs - ASAP • Provide Test Data to Interface Team by Feb. 5 • Test Programs again during Cycle 2 Testing Questions ??

  11. IRIS Interface Contacts • Ben Alford - Technical Issues • ben-alford@utk.edu • 974-1600 • Jeff Maples - Non-technical Issues • jeff-maples@utk.edu • 974-3061

  12. IRIS Interfaces Expert Contact • Joel Reeves • jreeves1@utk.edu • 974-1537