Crossing the Finish Line: Writing a Job Acceptance Letter. A presentation brought to you by the Purdue University Writing Lab. Letter Content. You won the Race! You have the job of your dreams! Now it’s time to write the Job Acceptance Letter. Purpose What to Include Specifics Format
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Purdue University Writing Lab
Be appreciative and sincere
Reaffirm Offer: Clearly restate the job offer you received.
“Thank you for offering me a Sales Associate Position at Denmark Inc.”
What to Include1. Appreciation for the Offer
Follows the “Appreciation for the Offer” in the First Paragraph
Within the body of the letter, in the paragraphs following the first paragraph
4. Instructions Based on Employment or Notices
NOT: “I am a valuable addition to your team and will meet and surpass your expectations.”
INSTEAD: “I look forward to joining your team and striving to meet and surpass the job expectations.”
NOT “You are truly wonderful for offering me such a prestigious position.”
INSTEAD “Thank you for offering me a Sales Representative position.”
NOT “I hope to gain valuable experience as a Sales Representative at Forest Foods International.”
INSTEAD “As a Sales Representative, my objective is to maximize client relations.”
An acceptance letter for an internship position in Aviation Administration:
NOT “I look forward to learning about airplanes.”
INSTEAD “I look forward to learning about the manufacturing of aircraft and engines and working with marketing divisions of various airlines.”
1 inch margins
Times New Roman
First and Last Name
City, State, Zip Code
Dear Ms./Mr./Dr. Last Name:
The first paragraph of your job acceptance letter should contain your appreciation for the offer. This will reaffirm the offer. In addition, include a statement of acceptance that clearly states that you accept the position. Reiterate the position/job title/responsibilities at ______ company, and on what basis: Full-time, Internship, Part-Time, Semester Basis, etc…
In the body paragraph, include a reaffirmation of employment conditions. In other words, you are restating the conditions of your employment. This is not the time to include critical items or concerns you have. It is recommended to address any questions or issues you may have, prior to accepting a position.
In addition, in the body paragraphs request instructions based on your employment. If necessary, ask when you will began employment, if there is any additional information needed, or if you need any new contact information. This is part of the preparation for your employment, it shows that you are organized and detailed-oriented.
Your conclusion should briefly thank your employer again for the offer. Show your excitement and interest to begin a new job with their company.
Your Signature (handwritten)
Your First and Last Name (typed)
Purdue University Writing Lab