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The KB e-Depot Permanent Access to the Records of Science Erik Oltmans Head, Acquisitions & Processing Division National Library of the Netherlands Overview Policy Governance, Funding, Organizational Structure Content Characteristics Functionalities of the KB e-Depot System

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the kb e depot

The KB e-Depot

Permanent Access to the Records of Science

Erik Oltmans

Head, Acquisitions & Processing Division

National Library of the Netherlands

overview
The KB e-DepotOverview
  • Policy
  • Governance, Funding, Organizational Structure
  • Content Characteristics
  • Functionalities of the KB e-Depot System
  • Designated Community
policy
The KB e-DepotPolicy
  • Electronic journals have come to dominate the field of academic literature
  • Who ensures long-term accessibility of the international records of science?
  • Not sure whether traditional geographic model suffices for systematic approach
  • A Safe Place network secures systematic and coordinated preservation: in case of loss, libraries know where to go (insurance collective)
  • Early collaboration with Kluwer and Elsevier gave KB international dimension from the start
  • The KB is committed to be part of an insurance collective
governance funding organizational structure
The KB e-DepotGovernance, funding, organizational structure
  • KB was founded in 1798
  • Financed by Ministry of Education, Culture and Science
  • Annual budget $ 43 million
  • Digital archiving and R&D Permanent Preservation:
    • $ 1,4 million structurally allotted to staff, system maintenance
    • $ 1,5 million permanently dedicated to research
    • Funding is expected to increase, subject to approval by the cabinet
  • Digital archiving (and preservation) permanently embedded in organization
  • Departments: e-Depot, Digital Preservation, ICT
content characteristics
The KB e-DepotContent characteristics
  • 1993: Decision to start e-Depot
  • 1995: Experiments with Elsevier, Dutch Publishers Association
  • 2002: Landmark archiving agreement with Elsevier (public)
  • More archiving agreements:
    • Kluwer Academic Publishers, BioMed Central (2003)
    • Blackwell, Oxford University Press, Taylor & Francis (2004)
    • Sage, Springer, and Brill Academic Publishers (2005)
    • General agreement Dutch Publishers Association (updated 2005)
  • Publisher transmits all files upon publication directly to e-Depot
  • CD-ROMs, electronic journals, monographs (e-books)
  • Scale: 5 million e-publications currently, 11 million publications eventually
the e depot system
The KB e-DepotThe e-Depot system
  • Experiments with AT&T, IBM from 1995-2002
  • DIAS: OAIS-compliant, developed with IBM, implemented in 2002
  • Integrated with other library modules
  • Functionalities:
    • Ingest of electronic journals, e-books, and CD-roms (installables)
    • Authentic publications are archived, standard formats (PDF, XML)
    • Automatic validation (checksum, JHOVE), error handling
    • Metadata conversion
    • Batch delivery
  • KB aims at continuous auditing, resulting in certification
  • Digital Preservation: Both migration and emulation
designated community
The KB e-DepotDesignated Community
  • On site access for KB visitors
  • Also remote access if allowed by publishers
  • Access conditions restrict interference with commercial interests
  • Retrieval, access, printing, downloading for private use only
  • Systematic reproduction is not allowed
  • Real-time monitoring of user behavior
  • Interlibrary loan supply in the Netherlands
  • Open access to all if a publisher stops making journals available
  • Part of interim service in case publishers cannot meet obligations
summary
The KB e-DepotSummary
  • Growing volume of international e-journals without natural fatherland
  • Must be preserved by institutions who take responsibilities; Systematic and coordinated by means of Safe Place Network
  • KB is committed and equipped to be part of the insurance collective; policy is acknowledged by government
  • Digital Preservation focuses on both emulation and migration
  • KB seeks international collaboration, e-Depot to be audited/certified
slide9
The KB e-Depot

Contact:

erik.oltmans@kb.nl

www.kb.nl/e-depot