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Spectrum Finance Internet Native Banner (INB) Requisitions INB Requisitions Training Agenda Presentation reviewing navigation creating requisitions approving requisitions – go to SSB querying requisitions canceling requisitions Hands on Exercises INB Requisitions

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Presentation Transcript
inb requisitions
INB Requisitions

Training Agenda

  • Presentation
    • reviewing navigation
    • creating requisitions
    • approving requisitions – go to SSB
    • querying requisitions
    • canceling requisitions
  • Hands on Exercises
inb requisitions3
INB Requisitions

Training Site for Spectrum INB

  • easy to use
  • internet accessible
  • user friendly
  • point and click
  • training site http://spectrumtest.memphis.edu:9099
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INB Requisitions

Log on to Spectrum INB

  • enter User ID
    • UUID
  • enter PIN
    • UUID Password
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INB Requisitions

Create Requisitions

  • requests for goods or services that will be transferred to bids & then to purchase orders by the University Purchasing Department
  • available budget must be present
  • fund/organization security is used
  • requisition can not be altered after completed
  • automatically forwarded to approval queue
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INB Requisitions

Expanded Functionality

  • commodity level accounting
  • document level accounting (available in SSB)
  • ability to enter more than 5 line items
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INB Requisitions

Accounting Types

Document Level Accounting (default)

  • one or more commodities with one FOAPAL
  • one or more commodities with two or more FOAPALs

Commodity Level Accounting

  • one or more commodities with one or more FOAPALs assigned to each line item, e.g., (fixed assets)
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INB Requisitions

Useful Procurement Forms

  • Budget Availability Status – FGIBAVL
  • Requisition Cancel - RPARDEL
  • Requisition – FPAREQN
  • Requisition Query – FPIREQN
  • Requisition Suspense List – FPIREQS
  • Requisition Validation – FPIRQST
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INB Requisitions

Useful Procurement Forms

  • Open Requisition by FOAPAL Query - FPIORQF
  • Approval Notification – FOIAINP
  • Document Approval History – FOIAPPH
  • Purchase Order Query – FPIPURR
  • Detail Encumbrance Activity – FGIENCD
  • Document History – FOIDOCH
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INB Requisitions

Hands-On Exercise

Athletic Mgmt & Finance would like to purchase office furniture from our Corporate Express contract for offices and the Recreation Ctr. Enter 5 lines of various office furniture, and one line for installation. 65% of the total purchase should be charged to Office Supplies and 35% should be charged to Athletic Supplies.

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INB Requisitions

Hands-On Exercise

The School of Music would like to renew the annual maintenance of Packetshaper Software, item #PS6500-L100M-CSP. Cost $3,408. Vendor: CDW-Govt Inc

Effective period: July 1, 2005 to June 30, 2006

Reference the previous year purchase order P503421

Any questions regarding this request should be directed to the School of Music at 678-3096

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INB Requisitions

Hands-On Exercise

Athletic Mgmt & Finance would like to purchase a Club Car Carryall and two other items. The club car carryall costs $5,000 and should be charged to Operational Equipment. Suggested vendor: Davis Trailer & Truck

A CD player costs $675 and should be charged to Athletic Supplies

A Panasonic Subwoofer, model 53, 600 watts output costs $250 and should be charged to Athletic Supplies

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