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Document management system software - PowerPoint PPT Presentation


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Digismartek provides document management system software. here is showing actual process like digitization process of Document management system software.User Creation & Authorization

2. Receiving files from client

3. Document/File Preparation & Unbinding for Scanning

4. Document Scanning

5. Image/Document Processing

6. Cabinet Creation, Master Data Entry & Tagging

7. Document Tagging, OCR & Uploading

8. Digitization Approval

9. File Packing & Delivery

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Document management system software


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    Presentation Transcript
    1. DMS ISO 2009:2015 Certified company Providing some tips for Document Management System

    2. Digitization Phase User Creation & Authorization 2. Receiving files from client 3. Document/File Preparation & Unbinding for Scanning 4. Document Scanning 5. Image/Document Processing 6. Cabinet Creation, Master Data Entry & Tagging 7. Document Tagging, OCR & Uploading 8. Digitization Approval 9. File Packing & Delivery ISO 2009:2015 Certified company

    3. User Creation & Authorization • Client has varied departments with totally different roles. • every department and its user can have totally different authorities and access rights. • Digismartek team can produce totally different departments, users within the system with user authorization to • - Scanning, • - Uploading, • - Tagging, • - Deletion, • - Meta information entry, etc as per the steerage given by client. ISO 2009:2015 Certified company

    4. Receiving files from client : • In this part, our employees  can collect files from numerous Departments for thedigitization purpose. • Our team can bring those files for digitization within the area provided byclient . • Theclients  authority can build the entry within the register whereas register whereas delivering the document to our team. ISO 2009:2015 Certified company

    5. Document/File Preparation & Unbinding for Scanning • We can use Overhead Scanner for bounded volume. • The documents will be separated by its size like A4, Legal, A3, A2, A1, A0 size. Document Scanning • Appropriate quality, dpi and formats will be selected as per the nature of documents received for scanning. ISO 2009:2015 Certified company

    6. Image/Document Processing • In this phase various parameters such as • - garbage, • - black outlining, • - pin holes, • - punching holes, • - brightness, • - rotation, • - dpi, • - color, • - contrast etc. • can be checked and processed appropriately to prepare the image /document as per desired specifications. ISO 2009:2015 Certified company

    7. Cabinet Creation, Master Data Entry & Tagging • Once the documents are scanned and processed as required, these documents are ready for upload. Document Tagging, OCR & Uploading • The scanned documents will be converted to JPG or TIFF or PDF formats as per the requirements. • If necessary the documents scanned will be logically grouped together to create PDF file. ISO 2009:2015 Certified company

    8. Digitization Approval • During this stage, our team will hand over the digitized documents to the client officials for testing the digitization for its correctness. • If any discrepancies are found shall be informed to us. Our team will resolve those discrepancies and handover the same again for approval. ISO 2009:2015 Certified company

    9. File Packing & Delivery • Once all the digitized documents are approved by client officials, the document/file will be returned back to the concerned Department. • The entry of the same will be made into the register with date, time and signature of both client and our officials. ISO 2009:2015 Certified company

    10. THANK YOU 020 - 24619295/96/97 +91 - 9373936677+91- 9373461919 ISO 2009-2015 Certified Company info@digismartek.com www.digismartek.com