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THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 1 of 3.

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Presentation Transcript
slide1

THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation,

DOC policy, and NOAA policy.

Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 1 of 3

If FAR 13 applies, select applicable procedures from FAR 13 (and see 13 process map)

Review Market Research (FAR 12.101 and 12.202)

Requirement above micro-threshold and meets commercial items definition at FAR 2.101

Select procedures for solicitation, evaluation and award from Part 13, Part 14, or Part 15 (FAR 12.203)

Contract Specialist/

Contracting Officer

Select Appropriate Solicitation and Contract form (FAR 12.204)

Contract Specialist/

Contracting Officer

If FAR 14 applies, select applicable procedures from FAR 14 (and see 14 process map)

Contract Specialist/

Contracting Officer

If not using the combined synopsis solicitation at FAR 12.603, synopsis (10K or greater) may be developed, reviewed, approved and issued prior to final solicitation approval

Contract Specialist/

Contracting Officer

If FAR 15 applies, select applicable procedures from FAR 15 (and see 15 process map)

Contract Specialist/

Contracting Officer

Consider Past Performance (FAR 12.206)

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Execute Required D&Fs and obtain required concurrences and approvals (FAR 12.207)

Consider contract quality assurance requirements at (FAR 12.208), protection of Government interests in commercial pricing (FAR 12.209), Contract Financing (FAR12.210), Technical Data (FAR 12.211), Computer Software (FAR 12.212) Other Commercial Practices (FAR 12.213), CAS Applicability (FAR 12.214) and Notification of Overpayment (FAR 12.215)

Yes

Is this a T&M or LH contract or IDIQ with T&M or LH orders?

Contract Specialist/

Contracting Officer

Go to Map 2

FAR 12

Contract Specialist/

Contracting Officer

No

slide2

THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation,

DOC policy, and NOAA policy.

Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 2 of 3

Include applicable clauses as prescribed in FAR 12.602

Review FAR SubPart 12.5 for provisions of the law eliminated or modified for commercial items

Consider guidance and authority to tailor 52.212-4 (FAR 12.4)

Select solicitation provisions, contract clauses, and contract format in accordance with FAR 12.3

Yes

Will streamlined evaluation of offers be used? (FAR 12.602)

From

Map 1

FAR 12

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Will streamlined solicitation procedures be used? (FAR 12.603)

No

Yes

No

Follow procedures at FAR 12.603 for combined synopsis/solicitation

Finalize solicitation and prepare for required reviews and issuance

Obtain required solicitation reviews and approvals in accordance with agency procedure:

NOAA AGO Handbook

When applicable, amend solicitation and answer vendor questions in accordance with solicitation provisions and applicable policy from FAR 13, 14, or 15

Issue Solicitation

Contract Specialist/

Contracting Officer

Go to Map 3

FAR 12

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

slide3

THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation,

DOC policy, and NOAA policy.

Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 3 of 3

From

Map 2

FAR 12

Yes

Follow applicable regulation and policy. For SAP avoid Part 15 procedures. For negotiated Procurement under Part 15 see procedure at 15.306

Yes

Receive quotes, offers, proposals, or bids in accordance with solicitation provisions

Evaluate in accordance with solicitation provisions and applicable selection procedures

Did exchanges result in a revised offer, quote, or proposal?

Are exchanges required (communications, clarification, negotiations, discussions)?

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

No

No

Obtain contractor signature on award (if required to form offer and acceptance) Sign Award and create administrative record of award obligation in C*

Prepare Award in C* and prepare Award Documentation (as applicable from FAR, CAR, CAM, NOAA Handbook and local policy) for review

Obtain required award reviews and approvals in accordance with agency procedure:

NOAA AGO Handbook

When applicable, issue Pre-award notices for small business set aside (See FAR15.503)

Document selection in accordance with applicable statute, regulation, policy and solicitation provisions

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Issue required post award notices (e.g. FAR 5.3 award synopsis, notices to unsuccessful quoters/offerors/bidders FAR 13.106.3 , FAR15.503, FAR 14.409 Congressional and Public Affairs in accordance with agency procedure at NOAA AGO Handbook)

FPDS Entry (obtain review and approval when required by local policy)

Provide Post award information to unsuccessful quoters in accordance with FAR 13.106.3 and Debriefings in accordance with FAR15.505.

Go to

APG

Post Award

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer

Contract Specialist/

Contracting Officer