Top tasks a construction project management software solution can simplify

1. Top tasks a construction project management software solution can simplify Introduction Whether you're building a shopping mall or a highway, construction management is a complex process with multiple moving parts. It has several phases that must be structured accurately to accomplish the end goal on time. Designing, planning, and executing these phases requires a team of professionals. With so many stakeholders involved, managing construction projects with outdated spreadsheets is unviable in the long run.

2. A construction project management software solution is your best bet for tackling the complexity of managing multiple processes, stakeholders, and constantly changing variables. You can efficiently manage your entire project lifecycle using a single integrated platform with increased visibility. ● Project planning: Construction project planning starts well before the plans are drawn. Defining project goals, project scope, creating teams for its execution, and the process that will be used to work together need to be put in place before the design can begin. It is common for agencies to use a collection of old systems, including Microsoft Office, SharePoint, and other homegrown reporting tools, to manage these projects. With a construction project management software system, you can get 360-degree project planning and monitoring capability for setting objectives, identifying resource requirements, storing documents digitally, or generating reports. Having an all-in-one integrated software solution can make project planning more efficient and productive. ● Budget and fund management: Understanding and tracking where the money for your project comes from can be a cumbersome task if your agency isn't utilizing a centralized system and consistent business practices. This is because funding sources and grants come from different places with several other usage rules. If you have a single integrated software system for your business, managing and tracking

3. funding sources will not be as cumbersome as it is when done manually. You can equip project managers with the tools to estimate costs, allocate funds, develop multiple budget estimates and forecasts, and keep track of revisions. Additionally, you can derive actionable budget-related insights for informed decision-making. ● Resource management: Common challenges faced by project managers in resource management include defining roles and job categories, planning labor capacity, tracking resource availability, and optimally utilizing these resources. Outdated homegrown management and reporting tools can make your project manager's life difficult, reducing process efficiency. With construction project management tools, your team can efficiently manage its resources, including equipment capacity planning, real-time utilization, coverage analysis, and vendor collaboration. ● Task scheduling: Schedule management is critical to controlling costs for owners and contractors. In construction, scheduling setbacks can be caused by several reasons, such as changes in project objectives or the organization's priority, inaccurate task time estimates, and poor resource forecasting. Most delays during a large project don't have a quick-fix solution, and many can't be prevented. However, investing in a good construction software solution can help mitigate these unwarranted delays. Task scheduling functionality assists project

4. managers in scheduling and allocating equipment and managing multiple projects. It also allows them to balance and adjust their workload when needed. Additionally, it can keep them in sync with field staff throughout projects. ● Estimation and bidding: Studies reveal that in today's competitive construction labor market, many contractors have been forced to raise wages and provide more benefits to attract workers. Since contractors pass on higher costs to their customers, owners pay more for their projects. Creating detailed engineer estimates, running an open bidding process, and normalizing bids with powerful software tools can help streamline and rank your estimates to select the best proposals. A right construction software solution can automate this process, eliminate the need for manual processes, and streamline estimation and bidding. ● Labor management: The Disadvantaged Business Enterprise Program (DBE) is a mandated program that applies to all federal highway dollars spent. When federally assisted contracts are issued, the recipients, such as state transportation agencies, are required to ensure that each project adheres to established DBE goals and commitments. This requires clearly defined goals, careful tracking and measurement of actuals, and federal reporting. Most agencies track this using paper forms and spreadsheets, piecing together information from project

5. estimates, bids, and contractor reports which is a time-consuming, error-prone process. Some software solutions, such as Aurigo Masterworks, offer civil rights and labor management, enabling a centralized view of each project's DBE goals, commitments, progress, and actuals. ● Contracting: Soliciting and finalizing a contract is a challenging process. You must break down complex work structures, select prospective contractors using best-value methods, and negotiate with selected vendors to create contracts. Project managers can use a modern, cloud-based solution to manage all their contracts in one system, streamlining the selection process, enabling online negotiations, and automating the award process. They can implement and manage agency-wide strategic sourcing and e-contracting programs to overcome time and resource challenges and manual errors. ● Public engagement: Moving your public engagement online with the help of an all-in-one solution integrated with social tools can ease the process of gathering and interpreting public feedback from constituents. Software tools are available to equip your agency to design feedback campaigns that enable you to send and promote surveys to a broader set of constituents. These tools are also beginning to offer inbuilt Artificial Intelligence (AI) to collect feedback, making

6. data collection more precise, concise, and, most importantly, user-friendly. ● Electronic approvals: With digital signature capabilities, gathering physical signatures for every approval and update is no longer optimal. Electronic approvals prevent delays and help work move forward even when approvers operate in a remote environment. A good construction software solution integrates with leading document signature platforms like DocuSign to provide secure electronic approvals. These signatures are stored within the system so they can be easily organized in case they need to be accessed for any reason, even years in the future. Final thoughts Construction project management is no small feat, and understanding the intricacies of each phase and its execution takes time to master. Top-performing capital owners look for ways to reduce costs, plan confidently, and maximize impact. The key to success in finding and investing in the right software solution is carefully studying your requirements and ensuring that your chosen system incorporates your needs and addresses your challenges. Aurigo Masterworks is a complete, end-to-end integrated solution that provides you with all the information you need at your fingertips and enables you to adjust your plans to ensure optimum resource allocation as projects evolve.

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