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2010-2011 Community-based Literacy Organization CBLO Competitive Grant Application

Overview. Program Authority: Virginia Acts of AssemblyFunding Source: StateGrant Amount: $10,000 $40,000Grant Period: July 1, 2010 May 31, 2011Application deadline: 2 p.m., EDT, May 13, 2010. Purpose. To support the effective delivery of adult education and literacy services by eligibl

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2010-2011 Community-based Literacy Organization CBLO Competitive Grant Application

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    1. 2010-2011 Community-based Literacy Organization (CBLO) Competitive Grant Application

    2. Overview Program Authority: Virginia Acts of Assembly Funding Source: State Grant Amount: $10,000 – $40,000 Grant Period: July 1, 2010 – May 31, 2011 Application deadline: 2 p.m., EDT, May 13, 2010

    3. Purpose To support the effective delivery of adult education and literacy services by eligible providers in the areas of adult basic education, English for speakers of other languages, family literacy, and GED® preparation

    4. Eligibility Applicant type Community-based literacy organization Volunteer literacy organization Library Public housing authority Non-profit organization not previously described that is able to provide literacy services Consortium comprised of any of the above First-time or previous recipient Must be able to demonstrate effectiveness delivering literacy services

    5. Priorities Programs are expected to address at least one of the following. Adult Basic Education and Literacy Contributing to the Success of Race to GED® in Virginia English for Speakers of Other Languages (ESOL) Family Literacy

    6. Priorities Adult Basic Education and Literacy Adult Basic Education and Literacy (ABE) consists of instructional programs that provide basic skills instruction for adults who are performing below the ninth-grade level in reading, writing, mathematics, and other basic skills. Many of these activities include pre-GED preparation components.

    7. Priorities Contributing to the Success of Race to GED® General Educational Development (GED) preparatory programs assess an adult’s knowledge in core subject areas (e.g., math, language arts, social studies) and prescribe instruction to prepare for success on the battery of GED Tests.

    8. Priorities English for Speakers of Other Languages (ESOL) ESOL instructional programs are designed to increase the English proficiency of adults with limited English proficiency in reading, writing, speaking, and listening.

    9. Priorities Family Literacy Family literacy includes four major components: (1) adult education; (2) parent time; (3) child education; and (4) parent-and-child time. Providers may provide family literacy activities if all four components are demonstrated. Children participating must be enrolled in school and younger than 18 years old. A parent is identified as an adult who is responsible for the child’s well-being and who is consistently an influence in the child’s development. CBLO funding may not be used for child education – #3.

    10. Activities Should enable adult learners to increase their knowledge and skills in accordance with the grant priorities May include, but is not limited to, the following: Field trips that support class-based instruction Use of technology for teaching and learning, including the use of effective distance learning technology and instructional software Outreach of demonstrated effectiveness

    11. Unapproved Activities Providing continuing education, enrichment, or other vocational or technical classes Sponsoring or supporting learner participation in organized fair or fundraising activities, such as career fairs and health fairs, that are not directly related to CBLO instruction Developing curriculum or curricular materials that are not used directly for instructional activities during the fiscal year in which they were developed Providing religious instruction, conducting worship services, or engaging in any form of proselytization Assisting, promoting, or deterring union organizing

    12. Unapproved Activities Financing, directly or indirectly, any activity designed to influence the outcome of an election to any public office Impairing existing contracts for services or collective bargaining agreements Paying or compensating directly for learner transportation or childcare Providing support of GED-testing-related activities including, but not limited to, testing or re-testing, graduations, or scholarships Additionally, programs must adhere to the special provisions for food, recognition ceremonies, and English-only instruction cited in the RFP and the Operational Guidance Manual for Virginia Adult Education and Literacy Programs manual.

    13. Funding Levels 10-49 NRS students served – $10,000 50-99 NRS students served – $20,000 100-149 NRS students served – $30,000 150+ NRS students served – $40,000

    14. Completed Application One signed original and four copies that include the following. Application Checklist Program plan narrative Application Forms workbook: Contact information sheet Budget worksheets (administrative and instructional) Budget summary Program Performance Targets Table Certifications – federal and state

    15. Completed Application Program Plan Narrative (10 pages) Statement of Need Goals and Measurable Objectives Capacity and Commitment Program Design Program Evaluation Budget and Budget Narrative

    16. Application Criteria

    17. Additional Information Funding Targeted award distribution - July 2010 Projected 2010-11 allocation - $250,000 Number and dollar amount of funded requests are based on the quality and competitiveness of the applications Expenditures List of approved activities is not exhaustive. Learner transportation is not allowed; however, learner transportation for approved field trips is allowed.

    18. Additional Information Expenditures (continued) Financial incentives are allowed but only if used to defray the cost of program-based, CBLO-supported classes or activities. Therefore, incentives cannot consist of such items as telephone minutes, bus tokens, lottery tickets, or GED testing vouchers. Moreover, instructional materials or services associated with a scholarship are not considered donated. Therefore, the cost cannot be applied towards the local match.

    19. Additional Information Expenditures (continued) Indirect costs may be requested; however . . . such costs cannot be used to request more than the maximum grant amount (i.e., total direct costs + total indirect costs must be <= maximum grant amount) such costs are considered to be “Administrative” costs Employee travel is permitted, but only if the travel is used for instructional delivery, staff development, or outreach.

    20. Additional Information Local Match Volunteer services may count towards local match, but the applicant must be able to present a justification for the donated services that includes how the reasonableness of the wages was determined. Local in-kind match contributions may include such expenses as facility rental, volunteer services, utilities costs, or advertisement. NRS Tables If the applicant has NRS Table 4 data, OAEL will make copies of the applicant’s Table 4 and distribute copies to the reviewers. Applicants should not include their Table 4s with their applications.

    21. Additional Information NRS Tables (continued) If an applicant has Table 4 data, it is expected to comment on its past performance citing this information. If an applicant does not have Table 4 data, it is expected to comment on its past performance citing any data or information it has collected. Since 2009-2010 NRS data are incomplete, reviewers are advised to place greater emphasis on the data for the two complete years than on the data for the one incomplete year.

    22. Additional Information Consistent weaknesses in proposals The statement of need should be clear and identify needs that are compelling using current, region-specific, valid, and reliable data. The goals should be clearly described and address the needs identified in the Statement of Need. The objectives should be detailed, measurable, and relevant to the goals. The expenses in the budget workbooks should reflect what has been described in the proposal narrative. The budget narrative should describe how you arrived at your budget amounts and reflect the costs in the proposal narrative. For example, if your instructor salary budget is $20,000, how was this determined?

    23. Inquiries CBLO application or program questions: Thomas Suh, program specialist (804) 786-8367 Thomas.Suh@doe.virginia.gov Financial management questions: Cynthia Finley, grants manager (804) 225-2850 Cynthia.Finley@doe.virginia.gov

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